Scope of Services 3.docx

Project Title: Asbestos Abatement – Rehab Building Basement Pipe Insulation Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123 Solicitation Type: Request for Bids (RFB) Requisition Number: 26-444DHS-MENTH-R-285445 Mandatory Pre-Bid Conference All prospective bidders are required to attend a Pre-Bid Conference scheduled for:

Date: Monday, September 08, 2025 Time: 10:00 AM Location: Elgin Mental Health Center-FTP Building Lobby (Instructions below)

· Sign In Upon Arrival: All vendors must check in at the FTP Lobby and obtain a visitor badge or sticker.

· Proceed to Waiting Area: After signing in, head to the lobby’s designated waiting area. A staff member will meet you there and guide you to your destination.

· Arriving After 10:00 AM? If you arrive later than 10:00 AM and the lobby is unattended, please ask any security officer to escort you to the Rehabilitation Building, where the conference is taking place.

Attendance is mandatory.

Any vendors that attended the pre-bid conference held on August 28, 2025 for R-283966 will not be required to attend.

Bids submitted by vendors who do not attend will be considered non-responsive.

Project Overview: The awarded vendor shall perform asbestos abatement services for approximately 30–35 linear feet of 2-inch asbestos pipe insulation located in the basement of Rehabilitation Building.

1. General Requirements

· All abatement work must be performed in accordance with federal, state, and local regulations, including OSHA, EPA, and IDPH standards.

· The awarded vendor must be licensed and certified to perform asbestos abatement in the State of Illinois.

· All work must be scheduled in coordination with the facilities’ Chief of Engineer or any designee to minimize disruption to operations.

2. No Subcontracting Policy

· The awarded vendor must perform all abatement work directly. Subcontracting of any portion of the abatement scope is strictly prohibited.

· This policy applies to labor, equipment, containment setup, removal, and disposal.

3. Exception for OSHA-Mandated Testing

· OSHA regulations require that air monitoring and clearance testing be conducted by an independent third-party entity.

· The awarded vendor may engage a qualified and certified testing company solely for this purpose, provided:

· The testing entity is not involved in any abatement activities.

· The testing entity meets all applicable OSHA and IDPH standards.

· The vendor submits the testing entity’s credentials for approval prior to project start.

· All testing documentation must be submitted directly to the hospital’s project manager.

4. Containment and Safety

· Vendor must install full containment barriers and negative air systems in accordance with hospital infection control protocols.

· Decontamination units must be established for personnel and equipment.

· Work areas must be clearly marked and secured to prevent unauthorized access.

5. Documentation and Reporting

· Daily work logs, waste manifests, and air monitoring results must be submitted to the hospital’s safety officer.

· Final clearance reports must be provided before containment is removed and the area is returned to service.

Contact Information:

Please contact our Chief Engineer- John Wayne at 847-742-1040 x2093 John.Wayne@illinois.gov or Contract Manager- Maureen Zamora at 847-742-1040 x2077 Maureen.Zamora@illinois.gov for any questions.

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