Michigan.gov/MiProcurement

SCHEDULE B.1 – JANITORIAL SPECIFICATIONS

Michigan.gov/MiProcurement

SCHEDULE B.1 – JANITORIAL SPECIFICATIONS

Request for Proposal (RFP) No. 260000002579 Janitorial/Grounds/Snow Services for the Port Huron Welcome Center

I. WELCOME CENTER/REST AREA JANITORIAL REQUIREMENTS

An attendant must be onsite during the Regular Hours of Staffing as stated in the Specifications on Schedule C – Location Specification Sheet.

1.1. BASIC JANITORIAL SERVICES

A. Restrooms

1. Primary Cleaning of Restrooms. Primary cleaning, specified in the following, shall be completed between the hours of 8:00 A.M. and 4:30 P.M.

a. Close off restroom and place closed sign in front of door while cleaning, if necessary. Restroom shall be closed for a maximum of 20 minutes in Rest Areas which only have one men’s and one women’s bathroom. All restrooms shall remain open except during cleaning.

b. Perform cleaning survey of all areas - note problems with lights, faucet leaks, flush valves, floor tiles, drains, etc. Fill out condition report.

c. Replenish supplies (toilet tissue, hand soap, etc.). Do not dilute hand soap with water.

d. Clean and disinfect door, door pulls, window, kick plates, etc.

e. Clean and sanitize baby changing stations. Use an all-purpose or pH-neutral cleaning solution. Clean all touchable areas of the baby changing station, including handles, sides, safety straps and the interior changing surface. After use of cleaning solution, wipe down with clean, wet towel or rinse down with water to ensure removal of any soil or chemical material.

f. Clean and disinfect sanitary napkin receptacle - remove bag, disinfect container, and install new bag.

g. Apply disinfectant to outside of toilets, top and bottom of seats, and flush valves. Do not use acid bowl cleaner.

h. Punch water out of toilet traps.

i. Apply acid bowl cleaner to johnny mop and clean inside of toilet bowl. Pay special attention to under the rim of the bowl.

j. Apply disinfectant to outside of urinals and flush valves. Do not use acid bowl cleaner.

k. Apply acid bowl cleaner to johnny mop and clean inside of urinal bowl. Do not use on waterless urinals

l. Apply properly diluted cleaner to waterless urinal by misting onto the urinal surface and wiping away with a rag or sponge. Never apply cleaner directly to cartridge. Do not pour water or other liquid into the urinals.

m. Clean mirrors.

n. Clean and disinfect sinks, countertops, fixtures, and front of vanity.

o. Clean and disinfect hand dryers. For manual dryers, disinfect push buttons and wipe air inlet openings. For automatic dryers, follow manufacturer’s instructions for cleaning and taking care to avoid damage to sensors.

p. Wipe disinfectant from toilets, seats, flush valves, and urinals.

q. Spot clean walls, ceilings, and partitions; remove graffiti.

r. Pick up trash and sweep floor.

s. Empty trash receptacles; clean and disinfect inside and outside of all waste receptacles presenting a soiled or odorous condition. Replace receptacle liners when torn or soiled.

t. Mop floors using liquid detergent disinfectant.

u. Place floor dryers as needed to dry floor prior to re-opening rest room.

v. Report needed repairs to the Program Manager.

2. Daily Periodic Check of Restrooms. Spot clean and check condition of supplies throughout the day. Repeat any primary cleaning specifications necessary. Spot cleaning shall be completed as necessary and at a minimum every two hours from 8:00 AM until the end of the scheduled daily coverage. Increased frequency of periodic checks may be required during periods of high use.

a. Clean and sanitize all porcelain fixtures.

b. Clean and sanitize baby changing stations.

c. Clean and sanitize hand dryers.

d. Refill toilet tissue dispensers.

e. Wash walls around sinks and hand dryers.

f. Sweep floors and spot mop as needed.

g. Remove graffiti from all surfaces – walls, stall partitions, mirrors, etc. – using appropriate removal product.

h. Check grounds and walks and spot clean as needed.

3. Disinfect and clean entire walls and partitions.

4. Scrub epoxy floors using 175 rpm rotary floor machine, 15" diameter brush spread with 15" diameter "ZIM-GRIT" - Green ZZ scrubber pad or approved alternate.

a. Close restroom - sign properly displayed.

b. Sweep area thoroughly; remove gum or sticky substances with putty knife.

c. Fill bucket with carefully measured 20-36% E.P.A. registered phosphoric acid-based solution.

d. Place wet floor signs in area.

e. Liberally apply cleaning solution to floor with wet mop.

f. Allow solution to dwell five minutes.

g. Scrub corners and areas machine will not reach with manual swivel scrub brush.

h. Pickup scrubbing solution with wet mop.

i. Empty bucket - refill with clean rinse water.

j. Rinse floor and corners thoroughly - change water often.

k. Pickup rinse water with dry mop.

l. Dry mop, allow to dry, remove wet floor signs.

5. Wash restroom walls, partitions, toilets, and urinals with portable pump-up sprayer.

a. Close restroom.

b. Remove all paper products.

c. Trip the circuit to hand dryers, and electrical outlets.

d. Cover all hand dryers, and electrical outlets with plastic duct tape.

e. Wear gloves and eye protection and any other PPE prescribed by the SDS for the cleaning product being used.

f. Prepare detergent-disinfectant solution according to manufacturer’s directions.

g. Apply cleaning solution to walls and partitions. (DO NOT SPRAY CEILING).

h. Wash toilets, urinals, flush valves.

i. Allow solution to dwell 10 minutes.

j. Rinse thoroughly with clean, warm water.

k. Wipe down walls, toilets, and urinals with clean cloth.

l. Dry mop floor.

6. Clean drains with approved disinfectant.

7. Completely clean ceiling vent covers.

B. Lobby and Entrance Ways

1. Primary Cleaning

a. Empty trash receptacles, clean and disinfect inside and outside of all waste receptacles presenting a soiled or odorous condition. Replace receptacle liners when torn or soiled.

b. Sweep and mop lobby and entrance floor with detergent disinfectant - proper signing necessary.

c. Vacuum entryway floor mats.

d. Clean and disinfect drinking fountains.

e. Pick up litter, papers, etc.

f. Wash windows/doors that can be reached from ground level and are accessible to public. Remove cobwebs and remove fingerprints, smudges, and smears.

g. Remove graffiti from surfaces using appropriate product for surface.

h. Spot clean ceilings.

i. Wash all windows including upper-level, transom, and truss windows with squeegee (where applicable).

j. Clean ceiling and beams/trusses.

C. Storage/Utility Areas

1. Keep storage area neat and tidy.

a. Pick up litter.

b. Dispose of empty containers and supplies/materials/equipment no longer used or are damaged.

c. Keep walkways clear of obstruction.

2. Record Welcome Center incident report and Welcome Center condition report.

3. Visually inspect all equipment (water heaters, pipes, furnace, etc.) for possible leaks.

4. Sweep, mop floor and wipe equipment.

5. Clean drains with approved disinfectant cleaner.

D. Literature Room and Employee Area

1, Vacuum carpet and floor mats.

2. Spot clean as needed or request by the Program Manager or designee.

3. Dust or damp clean windowsills and ledges.

4. Clean the glass display cases and accordion door.

5. Empty Trash bins and replace liners. Move to trash to designated area.

E. Welcome Center Employee Area

1. Vacuum carpet and floor mats. Spot clean as needed or requested by the Program Manager or designee.

2. Clean windowsills, ledges, and the tops of cabinets.

3. Sweep and mop employee kitchen and bathroom especially the edges and corners. Do not use the same mop from the bathroom to clean the kitchen.

4. Clean and disinfect kitchen counter, sink, faucet, backsplash, paper towel dispenser, refrigerator and microwave.

5. Clean the employee entrance door inside and out, including the door handle and kickplate.

6. Clean employee restroom:

7. Disinfect the restroom door on both sides, including handle and kick plate.

8. Disinfect the sink, faucet, soap dispenser, and towel dispenser.

9. Disinfect the toilet from top to bottom, inside and out.

10. Clean the mirror and backsplash.

11. Replenish soap dispensers and towel dispensers as needed.

12. Empty trash bins and replace liners. Move trash to designated area.

F. General Grounds Cleaning

1. Pick up litter and debris, including paper, food/drink waste, cigarette butts, sticks, and animal droppings, from the grounds and all parking lots. Properly dispose of debris.

2. Sweep curb.

3. Empty trash barrels; disinfect barrels if soiled. Replace plastic bags/liners in trash barrels.

4. Clean cigarette snuffers and/or ash receptacles. Remove cigarette butts from containers.

5. Clean park benches and picnic tables with detergent/disinfectant and rinse.

6. Sweep concrete slabs beneath park benches and picnic tables.

7. Remove/dispose of ashes and clean picnic grills/stoves.

1.2 FACILITY MAINTENANCE

G. Minor Maintenance The Contractor must perform the following minor maintenance:

1. Tighten loose screws in partition doors, door closures, etc.

2. Plunge plugged toilets and urinals or rod if necessary.

If a problem cannot be fixed by minor maintenance, turn off water supply to fixtures, electric supply to dryers, lights, or heaters; place temporary "out of order" sign on stall; and notify the Program Manager immediately. The Program Manager may give further instructions for temporary closing part or all of the Welcome Center/Rest Area.

The Contractor shall notify the Program Manager of any conditions that are deemed hazardous or may be questionable and of Welcome Center/Rest Area damage that requires more than minor maintenance.

The Contractor must contact the Program Manager immediately for necessary repairs and replacements, or of any warning lights in the maintenance room or outside on Welcome Center/Rest Area grounds.

The Contractor must not adjust or tamper with controls regulating water treatment equipment, or HVAC equipment. Temperatures in the Welcome Center will be maintained at 68 degrees Fahrenheit.

G.1 MDOT Responsibility

1. Major building repairs and replacement of fixtures will be done by MDOT as required, unless specified as the Contractor's responsibility.

2. MDOT is responsible for the general maintenance of their facilities and all other maintenance not specifically required of the Contractor under the Contract. Maintenance performed by MDOT includes:

a) Water conditioning equipment

b) Building structures or shelters

c) Trees and shrubs, placing and planting, trimming and removal

d) Heating and plumbing systems, unless specified as the Contractor's minor maintenance

e) Fences

f) Lagoons, tile fields and septic tanks

g) Electrical equipment

h) Utility bills

II. HOLIDAYS AND ADDITIONAL COVERAGE

Holiday periods and Summer weekends may require additional hours of coverage. In addition, staffing with one male and one female attendant on duty during the hours of coverage may be required. See Schedule C, tab 1 Service Specifications for additional coverage hours and requirements. No additional compensation will be provided; coverage costs for these periods are to be included in the Contract unit price.

III. SUPPLIES REQUIREMENTS

All supplies and materials must be properly stored in the Storage Room areas.

A. Cleaning Supplies

1. All supplies and materials necessary for cleaning must meet specifications as outlined on Schedule C, tab 3 Janitorial Supplies & Equipt – MDOT Approved Contractor Supplied Materials List for Welcome Centers and must meet Program Manager’s approval.

2. The Program Manager shall have the right to inspect all cleaning supplies and materials used in performing Contract Activities. Any supplies or materials which do not comply with local, state and federal codes, or with the Contract, may be rejected. An acceptable, approved substitute must be furnished within 24 hours for any rejected item.

IV. EQUIPMENT

A. Equipment Requirements

1. The Contractor shall furnish, operate and maintain suitable and adequate equipment necessary to perform all tasks in an acceptable manner. See Schedule C, tab 3 Janitorial Supplies & Equip – MDOT Approved Contractor Supplied Materials List for Welcome Centers/Rest Areas for list of minimum equipment needed.

2. In addition to equipment outlined on the MDOT Approved Contractor Supplied Materials List, the Contractor shall also furnish:

3. The Program Manager shall have the right to inspect all equipment to be used in performing Contract Activities. Equipment which does not comply with local, state, and federal codes, or with the Contract, may be rejected.

V. SUPPLIES AND EQUIPMENT STORAGE

All supplies and equipment must be stored within the confines of the assigned storage/utility area.

1. Storage/utility areas must be clean and orderly.

2. All boxes and supply items that may be damaged by water must be stored on shelves; these items cannot be stored on the floor.

3. Items are stored in a manner consistent with the fire code and Safety Data Sheet requirements. Aisles/walking areas are wide and free from obstructions or obstacles.

4. No used equipment parts or broken equipment and/or equipment parts will be stored in the storage/utility areas. Old or broken equipment or equipment parts must be removed from the facility.

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