Question19-2ELendSBAUM.doc

Small Business Administration

The SBA Loan Origination System

Origination User Manual V3.2 Revision History/Change Log

Version Date New Page(s) Replace Old Page(s)

1.0 April 2001 All N/A (1st Release)

2.0 October 2001 All

2.1 February 2002

2.2 May 2002

2.4 June 2002

2.5 July 2002

2.5.1 August 2002 Added Section 2.6

Application Review Process and Section 2.7 Administrative

Options 2.5.2 December 2003 All 2, 22 & 26 2.5.3 February 2004

30 & 31

2.11.4 July 2004

3.0 October 2004

3.1 December 2004

22,23 & 56

3.2 October 2005 All

INTRODUCTION

OPERATING PROCEDURES

2.1 Equipment Requirements 2.2 Getting Started 2.3 General Instructions 2.3.1 Entering Data 2.3.2 Navigation 2.3.3 Changing Data 2.3.4 Deleting Data 2.3.5 Reports 2.3.6 Query Data 2.4 Menus 2.4.1 Choose Function Menu 2.4.2 Edit/Enter/View Applications Menu 2.4.3 PLP Application Menu 2.4.4 LowDoc Application Menu 2.5 Specific Instructions 2.5.1 Login 2.5.2 Forgot User ID?

2.5.3 Forgot User Password?

2.5.4 Change Login Password 2.5.5 Search 2.5.6 Search Results 2.5.7 E-Trans 2.5.8 New Application Lender Lookup 2.5.9 Choose Lender 2.5.10 Lender Information 2.5.11 Application Information 2.5.12 Application Information (LowDoc Specific) 2.5.13 Application Information (PLP-EWCP Specific) 2.5.14 Application Information (PCLP Specific) 2.5.15 Participating Lenders (PCLP Only) 2.5.16 Participating Lenders (Combination Loans Only) 2.5.17 Use of Proceeds 2.5.18 Collateral 2.5.19 Lender Comments 2.5.20 Eligibility 2.5.21 Project Information 2.5.22 Project Information (Export Specific) 2.5.23 Project Information (PCLP Specific) 2.5.24 New Borrower 2.5.25 Lender Certify EIN is Valid?

2.5.26 Borrower Business 2.5.27 Borrower Business (Export Express & Special Purpose = Export Specific) 2.5.28 Borrower Business (LowDoc Specific) 2.5.29 Previous Gov. Financing 2.5.30 Indebtedness (LowDoc Only) 2.5.31 Borrower Person 2.5.32 Borrower Person (LowDoc Specific) 2.5.33 Federal Employee Affiliation (LowDoc Only) 2.5.34 Principal Information 2.5.35 Principal Business 2.5.36 Principal Business (LowDoc Specific) 2.5.37 Principal Person 2.5.38 Principal Person (LowDoc Specific) 2.5.39 Personal Financial 2.5.40 Guarantor Business 2.5.41 Guarantor Business (LowDoc Specific) 2.5.42 Guarantor Person 2.5.43 Guarantor Person (LowDoc Specific) 2.5.44 Business Financials 2.6 Application Review Process (LowDoc Only) 2.6.1 Application Review – No Reviewer Assigned 2.6.2 Application Review – Reviewer One (Assigned Reviewer only) 2.6.3 Application Review – Reviewer Two (Assigned Reviewer only) 2.6.4 Application Review – Reviewer Three (Assigned Reviewer only) 2.6.5 Application Review – With Decline Reasons (Assigned Reviewer only) 2.7 Administrative Options 2.7.1 Assign/Update Interest Rates (Admin User and SBA Employee Only) 2.7.2 System Parameters (Admin User and LowDoc Admin Only) 2.7.3 Process Pending Loans (Admin User Only) 2.7.4 Run Credit Report Cron (Admin User and LowDoc Admin Only) 2.7.5 Restart E-Tran Processing (Admin User and LowDoc Admin Only) 2.7.6 Application Review Assignments (Admin User and LowDoc Assign Only) 2.7.7 Assign Reviewer Privileges (Admin User and LowDoc Priv Only) 2.8 Output Reports 2.8.1 Print Application 2.8.2 Extract Application for Import 2.8.3 Authorization Letter Wizard 2.8.4 SBA Underwriting - Loan Officers Report 2.8.5 SBA Underwriting - Daily Operating Control Report 2.8.6 SBA Underwriting - Elapsed Days Report 2.8.7 Loan Activity Report 2.8.8 Loan Reviewer Report 2.8.9 Application Summary 2.9 Validation 2.9.1 Error Messages

1 INTRODUCTION

The Loan Origination System is to be a streamlined electronic process with WEB-enabled centralized databases. Lenders will submit applications, requests, and notifications via a secure electronic commerce computer system

In Origination we accept applications for processing and review via a WEB-enabled module providing on-line and real-time bulk input of Loan guaranty applications. This application provides on-line input, view screens, review and analysis screens and reports. Access is provided supporting both SBA processing staff and lenders.

The Preferred Lender Program support is designed to provide a web-enabled method for SBA’s business partners to submit PLP loan applications individually or in a group through a file transfer. The application is capable of receiving pre-approved applications, validating data, checking for funds availability and returning a loan number to the lender. Approved loans are transmitted to the mainframe systems. The system also provides SBA staff the ability to monitor loan volumes and review individual loans or partner portfolios of loan applications. PLP and other prior approval program packages will be automatically processed by the system and a loan number returned to the lender after verification that funds are available for the loan guarantee. PLP lenders will be delegated eligibility authority.

For the LowDoc Program the Web-application is capable of accepting and updating all core loan and LowDoc data with support for validation, importing to the credit scoring software, receiving the export file from credit scoring, and presenting to the loan officer an electronic LowDoc application. The results of the first and second reviews by SBA are captured; in the case of a split decision the system provides for a third review. The final decision is captured. Checking for funds availability is performed, a sequential loan number is generated, and approved loans are transmitted to the mainframe systems.

2 OPERATING PROCEDURES

2.1 Equipment Requirements

The application is developed for use with a minimum browser configuration of Netscape 4.6, Microsoft IE 4.0 or a compatible browser. You must use High level encryption (128 bit) when configuring your browser. You must enable support for JAVA script. There is no use of client side COOKIES. In general the font type is 10pt. Arial, style sheets are not used. The application is best viewed at an 800x 600 resolution screen to avoid scrolling using a minimum 15" screens.

2.2 Getting Started

Connect to the internet and enter https://EWeb.sba.gov/gls in the URL. You will be presented with the Log-In screen. Enter the User Id and Password provided to you by the Small Business Administration's Security Officer.

2.3 General Instructions

The following are guidelines that apply through out the WEB application.

· In general SBA regional personnel will have access to groups of applications based upon the borrowers location. Headquarters personnel will have access to all applications.

· Lenders will be allowed to view their own portfolio. Lenders will have access only to those applications they are currently processing and/or servicing. Lenders will be validated through the PIMS Partner database to determine eligibility to participate in a particular SBA Loan program.

· The application includes a security process that requires prior identification and approval of users. Security routines are used to check password aging, passwords must be changed every 90 days. Users are validated up front, to determine permissions and access rights.

· The application uses redundant emphasis, color based prompting is applied to the input/view boxes and text formatting features are applied to the labels i.e. (Color & Bold or Color & Italics). Alternative descriptions are available for images and summaries/labels for tables and input/view boxes supporting most reader software.

a) Required Data = Blue background box & Bold Arial Label

b) Optional Data = White background box & Regular Arial Label

c) View Only Data = Gray background box & Regular Arial Label

The formatting and emphasis may change for a given screen field dependent upon the particular loan program selected

· The application saves each screen change as the user moves between screens, partially completed applications are available for update for 15 days. Notices of completed applications are available to the lender via the Search facilities and emails are sent to the lender if a valid email address is provided. Processing of applications are supported either through a formatted file transfer (XML) or on-line data entry both are initiated through the WEB page interface.

· Both Browser and Application Server side Data Validation occurs, in general;

a) At the Browser - simple validation within a screen is performed, i.e. numbers, text & dates where required.

b) At the Server - Table lookup & Database validation, Complex Validation, Cross editing between screens occurs.

2.3.1 Entering Data

Enter the data on the screen. If the data is not in the correct format, an error message will be displayed, informing you as to the correct format for the data.

Once the data has been entered, use the or buttons to save the data to the database. With the “Save/Next” you will also be taken to the next logical screen in the application.

2.3.2 Navigation

While you are working with an individual application, a navigation tree appears in the left frame of the screen.

The tree navigates to specific sections of the loan application and contains links to specific data already entered for the current application. It consists of a series of links for the current application that will save the data on the current screen and take you to the item that you selected. Folders and subfolders are used when multiple entries are possible, (i.e. Collateral, Borrower, Guarantor, Principal and Previous Government Financing). Each item in a folder or subfolder will contain a sequence number. If an item is deleted, remaining items will retain original sequence number.

2.3.3 Changing Data

Enter the new data, Once the data has been entered, use the or buttons to save the data to the database. With the “Save/Next” button you will be taken to the next logical screen in the application.

2.3.4 Deleting Data

To delete an entry, for example, Collateral, click the button. This will clear all the fields on the screen. Then click the or buttons. This will delete the data from database and you will be taken to the next logical screen in the application. To delete data from a single field, simply put spaces in that field and save the data.

2.3.5 Reports

Several Reports are provided. Select the Reports button from the Top Menu. A list of reports will be provided based on your user access rights. For more information on Specific reports refer to section 0

2.3.6 Query Data

A search function has been provided to allow you to query data that has previously been entered. In general SBA regional personnel may query groups of applications based upon the borrower’s location. Headquarters personnel will have access to all applications. Lenders will be allowed to view their own portfolio. Lenders may view only those applications they are currently processing and/or servicing. For more information on the Search function refer to section 2.5.5

2.4 Menus

2.4.1 Choose Function Menu

Not all items listed on this sample menu are available to all personnel. The menu will only display those items that you are authorized to use.

Possible selections include;

· Enter/Edit/ Loan Applications - Allows a user the ability to enter new loan applications, edit their existing applications and view their submitted applications.

· Get Code Tables - Provides the user access to the codes used throughout the application

· Update Code Tables - This is available only to SBA personnel for Code Table Maintenance.

· EDMIS – Provides the user access to the EDMIS system

· Determine Eligibility - A checklist of questions used to help the end user determine what programs the borrower is eligible for.

· Update Eligibility Questionnaire - This is available only to SBA personnel for Eligibility Questionnaire Maintenance.

· Update Funds Management - This is available only to SBA Administrator personnel used to control and oversee the agency’s appropriated loan program funds.

· PIMS - This will take you to the Partner Identification and Management System.

· Update Security - This is available only to SBA Security personnel, provides access to the Security System.

2.4.2 Edit/Enter/View Applications Menu

This menu is displayed when Edit/Enter/View Applications is selected from the Choose Function Menu.

· Reports - Provides access to reports based on user permissions

· E-Trans - Allows the capability to transmit a file electronically using a SBA prescribed XML format.

· Admin - Provided the capability to perform various administrative functions such as Update System Parameters and Assign Applications to Reviewers. Available to SBA personnel only.

· New App – Allows entry of a new Application

· Copy – Provides the capability to copy an existing Application

· Search - Provides the capability for search for a specific application or a group of applications based on selected search criteria.

· Exit - Exit Application

· Help - Find answers to application and program questions.

2.4.3 PLP Application Menu

This Menu is displayed when working with an individual PLP application

· E-Trans - Allows the capability to transmit a file electronically using a SBA prescribed XML format.

· Search - Provides the capability for search for a specific application or a group of applications based on selected search criteria.

· Admin - Provides the capability to perform various administrative functions such as Update System Parameters and Assign Applications to Reviewers. Available to SBA personnel only.

· NewApp – Allows entry of a new Application.

· Copy – Provides the capability to copy an existing Application.

· Exit - Exit Application

· Help - Find answers to application and program questions.

· Validate - Validates the current application. Displays a list of errors encountered, if any.

· Submit - Submits the application for funding.

· Save - Saves the application to the database. Does not advance to the next screen.

· Loading – Is a browser status box, indication when the page is loaded, will change to Ready when page is completed.

2.4.4 LowDoc Application Menu

This Menu is displayed when working with an individual LowDoc application.

· Search - Provides the capability for search for a specific application or a group of applications based on selected search criteria.

· Admin - Provides the capability to perform various administrative functions such as Update System Parameters and Assign Applications to Reviewers. Available to SBA personnel only.

· NewApp – Returns you to the initial screen when Edit/Enter/View Applications is selected from the Choose Function Menu.

· Copy – Provides the capability to copy an existing Application.

· Exit - Exit Application

· Help - Find answers to application and program questions.

· E-Tran - Allows the capability to transmit a file electronically using a SBA prescribed XML format.

· Credit Report - Request or Review a previously requested Credit Report.

· Chron - Enter Chron information on this application

· History - Review the Chron and Audit History of this application

· App Review - provides capability to allow reviewer to input review and final decision information.

· Validate - Validates the current application. Displays a list of errors encountered, if any.

· Submit - Submits the application for the next review or funding.

· Save - Saves the application to the database. Does not advance to the next screen.

· Ready – Is a browser status box, indication when the page is completely loaded, will say Loading while the page is loading.

2.5 Specific Instructions

2.5.1 Login

This screen is used to initially login to the system. Enter the User Id and Password provided to you by the Small Business Administration's (SBA’s) Security Officer

Definition of Terms on Login Screen

1. UserID: Id provided to application users by SBA Security Office.

2. Password: Unique identifier used with User ID to access the application. Password provided by SBA Security Office.

Click once the appropriate User ID and Password have been inserted to enter the application.

Click and will be presented with a screen, which provides the end user the ability to change the password provided to them, by the SBA’s Security Office.

2.5.2 Forgot User ID?

This screen provides the end user the ability to recover a forgotten User ID.

Definition of Terms on Login Screen

1. Last Name: End User’s Last Name.

2. Email Address: End User’s Email Address

3. SBA Office Code: SBA Office Code, only for SBA employee and contractor users.

4. Location ID: PIMS Location ID assigned to Partner, only for partner users.

5. DUNS Number: Number assigned by Dun and Bradstreet, business users only

6. EIN/SSN: Indicator if Taxid is an EIN or SSN, business users only, followed by Tax Id.

Click to clear the screen

Click and the information will be validated and the information will be emailed.

2.5.3 Forgot User Password?

This screen provides the end user the ability to recover a forgotten password.

Definition of Terms on Login Screen

1. Last Name: End User’s Last Name.

2. Email Address: End User’s Email Address

3. SBA Office Code: SBA Office Code, only for SBA employee and contractor users.

4. Location ID: PIMS Location ID assigned to Partner, only for partner users.

5. DUNS Number: Number assigned by Dun and Bradstreet, business users only

6. EIN/SSN: Indicator if Taxid is an EIN or SSN, business users only, followed by Tax Id.

Click to clear the screen

Click and the information will be validated and a new password will be emailed.

2.5.4 Change Login Password

This screen provides the end user the ability to change the password provided to them, by the SBA’s Security Office.

1. New Password: Enter the new password

2. Retype New Password: Enter the same password again

Click to apply changes.

Click to ignore changes and continue with login.

2.5.5 Search

This screen is provided to allow the user to search for applications based on multiple search criteria. SBA Personnel – Can input identified lender criteria along with general search criteria to narrow the type of applications the end user is looking for. Lenders – Have access only to their existing applications through the general search criteria.

Definition of Terms on Search Screen

Click to reset values.

Click to clear the screen.

Click to submit search.

Search Criteria:

Display – select from drop-down list, the number of applications to be returned per page

Order Of - select the display order desired, is based upon the date the application is entered

Application Characteristics:

1. SBA App Number: The SBA Application Number assigned to the guaranty application

2. Lender App Number: The Lending Partner's Application Number assigned to a application

3. Lender Loan Number: The Lending Partner's Loan Number assigned to a application.

4. Project Zip: The Project address Zip Code.

5. Entry date range, begins: Beginning date of search range for start of application entry.

6. Entry date range, ends: Ending date of search range for start of application entry.

Processing Method - select the processing method(s) under which the application(s) were entered.

Application status - select the status(s) of the applications, this criterion is defaulted to “Application In-Process” selected.

Originally entered by: User ID of person who originally entered the application.

Business Associated :

1. EIN – Business EIN

2. Partial Zip - The Physical address Zip Code or portion of the Zip Code

3. Partial Name: The Business Name or portion of the Business Name

Person Associated :

1. SSN – Person’s SSN

2. Partial Zip - The Physical address Zip Code or portion of the Zip Code

3. Partial Last Name: The Person’s Last Name or portion of the Last Name

SBA Only:

1. Lenders Location ID - A unique PIMS identifying number for tracking the physical location of a partner.

2. FIRS Number - A Partner’s Financial Institution Report System (FIRS) number formerly used to identify lenders on SBA loan records.

3. Partner ID - A unique identifier for a SBA Partner.

4. SBA Office Code - The SBA office code that originally processed the application.

5. Review Assignments - For a SBA LowDoc reviewer provides a list of applications currently assigned to them, where a decision has not been recorded.

6. Get Next Assignment - For a SBA LowDoc reviewer assigns them a application for review, assignments are based upon the review's authority and the oldest unassigned application requiring review at their level.

Search Results

From the Search Results page a user can start a new application or select an existing application for update or viewing. Applications that are funded can only be viewed, applications in a review status can only be updated by the assigned reviewer all other access is view only.

Definition of Terms on Search Results Screen

App Number - Unique SBA number assigned to identify a specific Loan Application. This is also the Hot Link to select a specific application for update/viewing.

Loan Name - The name the lender uses to identify the loan.

State - State Code associated with the Primary Business.

Processing Method - The SBA loan guaranty program under which the application is being processed.

Requested Amount - The amount of the loan requested by the lender.

Status - The Status Code of the Application. Status codes are:

IP - In Process

AP - Approved Pending Funding

FD - Funded

SO - Screened Out

WD - Withdrawn

A1 - Awaiting Assignment to Reviewer 1

A2 - Awaiting Assignment to Reviewer 2

A3 - Awaiting Assignment to Reviewer 3

D - Declined

R - Rejected

R1 - Assigned to Reviewer 1

R2 - Assigned to Reviewer 2

R3 - Assigned to Reviewer 3

Loan Number - Unique Number assigned to identify a Loan. This appears only when the Loan has been funded.

Next - Click Next button to view additional applications.

2.5.6 E-Trans

This screen provides the lender the capability of transmitting a file electronically using a SBA prescribed XML format. This will allow lenders the capability of submitting multiple loan applications directly from their internal database systems as long as they meet the XML tag standards provided to them.

Definition of Terms on E-Trans Screen:

Select a File: Use the browse button to find to file on your computer to upload

Enter an e-mail address: The email address will provide the SBA the capability to deliver loan numbers to the lender as well as communicate with them on problems during transmission on the entire file or specific loans.

Click to upload file for processing.

Click to reset values.

Click to clear the screen.

After processing the Lender is provided a results screen that synopses the processing, besides an email for each application.

New Application Lender Lookup

If the user is a SBA employee, they will be presented with this screen that allows them to select the lender for the particular loan application. The user may select the lender by Partner Identification number, Location number or SBA FIRS number. If the lender numbers are not known, the user may select based on the Partner’s name, type, city, state or zip. A feature is provided where the user can select starts with or exact matches to name, city, state and zip. If there are more than one location for the selected lender, or entries matching the search criteria, the user will be presented with a list of lender/locations with hot links for selection. After making the selection, control passes to the Lender Information screen.

Searches for a Unique Lender:

1. SBA Partner Location ID: - A unique identifying number for tracking the physical location of a partner.

2. FIRS Number: - A Partner’s Financial Institution Report System (FIRS) number formerly used to identify lenders on SBA loan records.

Click and the Lender screen will be displayed with information for the lender entered in the SBA Partner Location ID.

Click and the Lender screen will be displayed with information for the lender entered in the FIRS Number.

Click and the Lender screen will be displayed with information from the most recently used lender.

Search for Multiple Lenders:

1. SBA Partner ID: - A unique identifier for a SBA Partner.

Click and the Choose Lender screen will be displayed, listing all lenders associated with the Partner ID, Paged Search for Multiple Lenders:

1. Partner Name: - Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the business name (or portion of) under which a partner operates.

2. Partner Type: - Select from drop-down list, the classification description of institution (Bank, Credit Union, SBLC, etc.).

3. Partner Location – Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the city name from the partner’s address (or portion of).

4. Partner Location – Enter the state from the partner address

5. Partner Location – Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the zip code from the partner’s address (or portion of).

6. Max Rows Per Page – Select from drop-down list, the maximum number rows to display on each page.

Click and the Choose Lender screen will be displayed, listing all lenders that meet the entered criteria.

2.5.7 Choose Lender

This screen provides a list of all lenders that met the criteria entered on the Lender Lookup screen, You select a specific lender location via the Location Hot Link.

Definition of Terms on Choose Lender Screen

1. Partner - This is a unique identifier for a SBA Partner.

2. Location - This is a unique identifying number for tracking the physical location of a partner. Click this hot link and the Lender Information screen will be displayed with information for the lender.

3. Name - The business name under which a partner operates.

4. Address - The physical street address for the partner location.

5. City - The city portion of the physical address.

6. St - The State code portion of the physical address.

7. Zip - The zip code portions of the physical address.

2.5.8 Lender Information

This screen contains the lender operational specific information related to the SBA Loan/Guaranty application. This information is defined by the Lender or relates to activities within the Lender’s office.

2.5.8.1 New Application

For a new application the lender screen has two additional entries, discussed below.

Processing Method – A drop down list of valid SBA methods which are based on which SBA programs the lending partner has agreements with SBA to participate in. This selection is made at this time and can not be changed.

Application Name - The name the lender uses to identify the loan application, usually is the name of the primary business applying for the loan. The application name can be updated on the Application screen after this initial entry.

Processing Method may include the following:

Community Express - Community Express is a pilot SBA 7(a) loan program developed in collaboration with the National Community Reinvestment Coalition (NCRC) and its member organizations. Under the pilot, which will initially by limited to selected NCRC lenders, an SBAExpress like program will be offered to pre-designated geographic areas serving mostly New Market small businesses. The program includes technical and management assistance, which is designed to help increase the loan applicant's chances of success.

Export Express - Export Express is a SBA 7(a) loan program, established to help small businesses that have exporting potential, but need funds to buy or produce goods, and/or to provide services, for export. Loan proceeds may be used for most business purposes, including expansion, equipment purchases, working capital, inventory or real estate acquisitions.

LowDoc - Low Documentation (LowDoc) is a 7(a) loan Program, designed to increase designed to increase the availability of loans under $150,000 to the small business community and streamline and expedite the SBA loan review process. It offers a simple, one-page application form and rapid turnaround on loans of up to $150,000. Completed applications are processed quickly by the SBA upon receipt from the lender, usually within two or three days. Consequently, the loan decision process relies heavily upon the strength of the principals' character and credit history. Terms, interest rates, and uses are the same as for any 7(a) loan.

PCLP - Premier Certified Lender Program (PCLP) is a SBA 504 loan program enacted in 1994, allows CDCs to approve, close, service, foreclose, litigate, and liquidate 504 loans subject to SBA regulations, procedures, and policies. In return, PCLPs reimburse SBA for ten percent of any losses incurred as a result of defaulted debentures issued under PCLP. To cover this exposure, CDCs must maintain a loss reserve of one percent of the debentures it issues under the PCLP program.

PLP - Preferred Lenders Program is a 7(a) loan program, established for SBA's best lenders that enjoy full delegation of lending authority in exchange for a lower rate of guaranty. This lending authority must be renewed at least every two years. The SBA examines the lender's portfolio periodically.

PLP-EWCP- The Export Working Capital Program (EWCP) is a 7(a) loan program and was designed to provide short-term working capital to exporters. The EWCP is a combined effort of the SBA and the Export-Import Bank. The two agencies have joined their working capital programs to offer a unified approach to the government's support of export financing. The EWCP uses a one-page application form and streamlined documentation with turnaround usually 10 days or less. A letter of prequalification is also available from the SBA

SBA Express - SBA Express is a SBA 7(a) loan program, making it easier and faster for lenders to provide small business loans of $150,000 or less. Allows lenders to use their own forms and processes to approve loans guaranteed by SBA and provides a rapid SBA response - within 36 hours of receiving your complete application. Helps lenders provide smaller revolving loans.

2.5.8.2 Existing Application

The application lender screen displayed below is used to maintain operational information on the lender making an application for an SBA Loan/Guaranty and is information defined by the Lender.

Definition of Terms on Lender Information Screen

The following information is automatically populated from PIMS and can not be changed:

1. SBA Partner ID - This is a unique identifier for a SBA Partner

2. SBA Partner Location ID - This is a unique identifying number for tracking the physical location of a partner.

3. FIRS - A Partner’s Financial Institution Report System (FIRS) number formerly used to identify lenders on SBA loan records.

4. Partner Name - The business name under which a partner operates.

5. Street1 - the street address for the partner location.

6. Street2 - additional address information for the partner location.

7. City - the city portion of the partner address.

8. State - the state portion of the partner address.

9. Zip Code - Partner address 5 digit zip code and 4 digit extension.

The following information is collected on the Lender’s contact (normally the loan officer) for assistance on the loan processing, for email communication and possible oversight issues.

10. Contact Name – First, Middle, and Last Name - Contact name for this application.

11. Title - Title of the Lender's Contact for this loan application.

12. Phone Number - Phone number for the Lender's Contact for this loan application.

13. Fax - Fax number for the Lender's Contact for this loan application.

14. Email - E-mail address for the Lender's Contact for this loan application.

The following information is collected on the Lenders internal operations related to this loan application.

15. (Lender's) Application Number - The Lender's Internal Application Number

16. (Lender's) Loan Number - The Lender's Internal Loan Number, if already issued.

17. Reason’s Credit Unavailable Check Boxes - Identify the reason this application did not meet the lender's credit approval criteria without a SBA guaranty.

18. Reason’s Credit Unavailable Comment - Text that further explaining why credit was unavailable without a SBA guaranty. If you select unavailable reason “Other” then a explanation is required.

19. Source of Loan – Drop-down list identifies the type of institution/individual that (arrange for / is the source of) the loan package.

If the source of the loan package is other than the Lender.

20. Packager Name - Loan Packager's Name. .

21. Street1 - the street address for the packager’s location.

22. Street2 - additional address information for the packager’s location.

23. City - the city portion of the packager’s address.

24. State - the state portion of the packager’s address

25. Zip Code - packager’s five digit zip code.

26. Zip Code +4 - packager’s four digit zip code extension, if available.

Click to save the information to the database. The Application screen will be displayed next.

Click to reset values.

Click to clear the screen.

2.5.9 Application Information

This screen is the start of the application specific information, however most of this screen’s information is defined by the Lender. This screen applies to 7(a) loan programs, section 2.5.12 shows the 504 loan program screen.

Definition of Terms on Application Information Screen This particular application is a PLP loan and is marked on the application and in the top left hand corner of the screen (SBA PLP Prog and Processing Method PLP marked in red on the application). An Information frame is displayed on the top and will appear on each subsequent screen. It contains Loan Name, Primary Borrower's City and State, Requested Amount, Status, and Application Number.

The following Terms are on the first page of the application:

1. Special Purpose - Identifies specific uses of loan proceeds that have special eligibility requirements that the Agency chooses to or must, by congressional mandate, monitor.

2. Loan Name - The name the lender uses to identify the loan application, usually is the name of the primary business applying for the loan. Originally entered on the Lender Information page.

3. Amount Requested - The amount of the loan requested by the borrower or lender. For a 7(a) Guarantee, the loan request amount must be in increments of $100.

4. SBA Guaranty Percentage - Is the percent of the loan request amount that SBA will guarantee.

5. Term in Months - This is the term of the loan expressed in number of months i.e. Number of months for a loan to mature.

6. Interest Type - Select from drop-down list, either Fixed or Variable interest rate. If the loan has a fixed interest rate, then the interest rate will remain constant over the loan's term. If the loan has a variable interest rate, then the interest rate will vary over the loan's term.

7. Base Rate - This is the interest rate derived from interest type selected above. If "Wall Street Journal Prime Rate" was selected then rate is set based upon date application is submitted to SBA.

8. Base Rate Source – Select from drop-down list, the source of the Base rate i.e., Wall Street Journal; SBA Peg Rate.

9. Initial Interest Rate - The interest rate charged on the loan when it is closed. If the loan has a fixed interest rate, then the interest rate will remain constant over the loan's term. If the loan has a variable interest rate, then the interest rate will vary over the loan's term, therefore this applies to fixed interest.

10. Spread Over Prime - This is the percent the interest rate exceeds the base rate derived from variable rate source. SBA Form 4-1.

11. Adjustment Period & Description – Select from drop-down list, the calendar period frequency for variable interest rate changes, this applies to variable interest rate only. If “Other” is selected from the drop-down then the description field is mandatory.

12. Payment Amount - The amount of the periodic loan payment.

13. Is Payment Fully Amortizing? - Y/N indicating whether the periodic loan payment consists of a constant principal payment with interest.

14. Months Interest Only - The number of months that the periodic loan payments are interest only. No principal payment occurs during those interest-only months.

15. Application Structured with Eligible Passive Company? - Y/N indicating whether this loan application is structured with an eligible passive company.

16. Is the Loan Collateralized? – Y/N indicating whether collateral is required for approval of this application.

17. Does the Primary Business currently do any exporting or will the Primary Business start exporting pursuant to this loan? Y/N indicating if the Primary Business is or will be engaged in exporting. If the applicant selects Y, the “Export” special purpose will be selected.

18. Injection Required? - Y/N indicating whether an injection of funds is required for approval of this application. If the applicant selects Y, Injection required, then they have put forth assets towards the loan.

19. Type of Injection – Table of injection categories, fill in the amount of assets put forth toward the loan corresponding to the appropriate category and enter an explanation where appropriate:

1. Non-cash Assets

2. Cash-Personnel

3. Cash-Debt

4. Cash-Gift

5. Standby Debt

6. Other

19.

Injection Amount - Enter the amount of injection corresponding to the appropriate source.

20.

Comment/Description – Enter an explanation where appropriate corresponding to the injection amount.

Click to save the information to the database. The Use of Proceeds Screen will be displayed.

Click to reset values.

Click to clear the screen.

2.5.10 Application Information (LowDoc Specific)

For LowDoc applications the following additional Terms are on the first page of the application:

20. Life Insurance Required – Y/N indicating whether life insurance is required for the principals.

21. Reconsideration – Y/N indicating whether the application is a reconsideration of a previous application.

2.5.11 Application Information (PLP-EWCP Specific)

For PLP-EWCP applications the following additional two terms are on the first page of the application:

22. EWCP Single Transaction - Y/N indicating whether loan is structured with a single or multiple loan disbursements.

23. EWCP Post Shipment -Y/N indicating wither loan is structured with disbursement occurring after shipment.

2.5.12 Application Information (PCLP Specific)

This is the 504 loan program screen, like the 7(a) screen it is the start of the application specific information and most of the information is Lender defined.

Definition of Terms on PCLP Application Information Screen

1. Special Purpose - Identifies specific uses of loan proceeds that have special eligibility requirements that the Agency chooses to or must, by congressional mandate, monitor.

2. Loan Name - The name the lender uses to identify the loan originally entered on the Lender Information page.

3. Total Debenture Amount - The total amount of the loan including all fees. The loan debenture amount must be in increments of $1,000.

4. SBA Guaranty Percentage - is the percent of the loan request amount that SBA will guarantee.

5. Debenture Maturity - This is the term of the loan expressed in number of months. It is the number of months until the loan matures, either 240 or 360.

6. Interest Type – PCLP’s are always fixed interest rate, can not be changed.

7. Application Structured with Eligible Passive Company? - Y/N indicating whether this loan application is structured with an eligible passive company.

8. Injection Required? - Y/N indicating whether an injection of funds is required for approval of this application.

If the applicant selects Y, Injection required, than they have put forth assets toward the loan. The applicant will fill in the amount corresponding to the six boxes listed, and a explanation where appropriate:

1. Non-cash Assets

2. Cash-Personnel

3. Cash-Debt

4. Cash-Gift

5. Standby Debt

6. Other

Click to save the information to the database. The Other Lenders Screen will be displayed.

Click to reset values.

Click to clear the screen.

2.5.13 Participating Lenders (PCLP Only)

This screen will only appear for PCLP Loans. It is used to enter information on participating lenders in the 504 debenture. There can be multiple entries.

Definition of Terms on Participating Lender Screen

1. Type of Lender – Select from drop-down list, indicator for the type of lender/partner.

2. Lender Name - Name of additional lender on 504 project.

3. Lender Amount - Dollar amount of the loan to be made by this lender to finance a portion of the project that is financed in part by this loan application. The loan stemming from this application is distinct from this loan amount.

4. Contact - Contact person information below (Name, Title and Phone) required only if Type of Lender is “Participating Lender”.

5. Name - Name of contact person at participating lender (First, Middle, Last Name and Suffix).

6. Title - The title of the participating lender's contact person.

7. Phone - The phone number including area code of the participating lender's contact person.

Click to save the information to the database. The Use of Proceeds Screen will be displayed.

Click to reset values.

Click to clear the screen

2.5.14 Participating Lenders (Combination Loans Only)

This screen will only appear for Combination Loans. It is used to enter information on participating lenders in the Combination Loan. There can be multiple entries.

Definition of Terms on Participating Lender Screen

1. Partner Info – Select lookup to select a lender.

a. SBA Partner ID - This is a unique identifier for a SBA Partner. Pre-filled from the Lender Lookup Screen.

b. SBA Partner Location ID - This is a unique identifying number for tracking the physical location of a partner. Pre-filled from the Lender Lookup Screen.

c. FIRS - A Partner’s Financial Institution Report System (FIRS) number formerly used to identify lenders on SBA loan records. Pre-filled from the Lender Lookup Screen.

2. Lender Name - The business name under which a partner operates. If the Lender is not an SBA partner, enter the name, otherwise it will be pre-filled from the Lender Lookup.

3. Zip Code +4 – Lender’s address five-digit zip code plus four-digit zip extension if available. Then press the "Lookup state/counties/cities for this zip" Button.

4. Choose State/County/City - Look up table, which provides the State counties, and cities that are viable based on zip code information entered above.

5. Street1 - the street address for the lender location.

6. Street2 - additional address information for the lender location.

7. City Name (if not in drop-down) - The city name for the lender address

8. Collateral Lien Position - Select from drop-down list, the collateral lien position the lender holds.

9. Lender Amount - Dollar amount of the loan to be made by this lender to finance a portion of the project that is financed in part by this loan application. The loan stemming from this application is distinct from this loan amount.

10. Contact - Contact person information below (Name, Title and Phone)

11. Name - Name of contact person at participating lender (First, Middle, Last Name and Suffix).

12. Title - The title of the participating lender's contact person.

13. Phone - The phone number including area code of the participating lender's contact person.

Click to save the information to the database. The Use of Proceeds Screen will be displayed.

Click to reset values.

Click to clear the screen

2.5.14.1 Lender Lookup

If the user selected lookup from the Participating Lender screen, they will be presented with this screen that allows them to select the lender. The user may select the lender by Partner Identification number, Location number or SBA FIRS number. If the lender numbers are not known, the user may select based on the Partner’s name, type, city, state or zip. A feature is provided where the user can select starts with or exact matches to name, city, state and zip. If there are more than one location for the selected lender, or entries matching the search criteria, the user will be presented with a list of lender/locations with hot links for selection. After making the selection, control passes to the Participating Lender Information screen.

Search For a Unique Lender:

3. SBA Partner Location ID: - A unique identifying number for tracking the physical location of a partner.

4. FIRS Number: - A Partner’s Financial Institution Report System (FIRS) number formerly used to identify lenders on SBA loan records.

Click and the Lender screen will be displayed with information for the lender entered in the SBA Partner Location ID.

Click and the Lender screen will be displayed with information for the lender entered in the FIRS Number.

Click and the Lender screen will be displayed with information from the most recently used lender.

Search for Multiple Lenders:

2. SBA Partner ID: - A unique identifier for a SBA Partner.

Click and the Choose Lender screen will be displayed, listing all lenders associated with the Partner ID, Paged Search for Multiple Lenders:

7. Partner Name: - Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the business name (or portion of) under which a partner operates.

8. Partner Type: - Select from drop-down list, the classification description of institution (Bank, Credit Union, SBLC, etc.).

9. Partner Location – Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the city name from the partner’s address (or portion of).

10. Partner Location – Enter the state from the partner address

11. Partner Location – Select from drop-down list, “Starts with”, “Contains” or “Is” and enter the zip code from the partner’s address (or portion of).

12. Max Rows Per Page – Select from drop-down list, the maximum number rows to display on each page.

Click and the Choose Lender screen will be displayed, listing all lenders that meet the entered criteria.

2.5.14.2 Choose Lender

This screen provides a list of all lenders that met the criteria entered on the Lender Lookup screen, You select a specific lender location via the Location Hot Link.

Definition of Terms on Choose Lender Screen

8. Partner - This is a unique identifier for a SBA Partner.

9. Location - This is a unique identifying number for tracking the physical location of a partner. Click this hot link and the Lender Information screen will be displayed with information for the lender.

10. Name - The business name under which a partner operates.

11. Address - The physical street address for the partner location.

12. City - The city portion of the physical address.

13. St - The State code portion of the physical address.

14. Zip - The zip code portions of the physical address.

2.5.15 Use of Proceeds

The use of proceeds section is straightforward and captures how the loan will be used by the borrower. The choices listed may vary between SBA loan programs, there are currently three categories 7(a), 504 and EWCP.

Definition of Terms on Use of Proceeds Screen

1. Description - The SBA defined standard uses of loan categories.

2. Amount – Fill in dollar amount corresponding on how borrower plans on using the loan. The total of all use of proceeds must equal the “Amount Requested”.

3. Comment – Enter additional comments as necessary to explain usage. If the initial set of use categories, does not address how the funds will be used, use “Other” and an explanation is required.

Click to save the information to the database. The Collateral Register Screen will be displayed.

Click to reset values.

Click to clear the screen

2.5.16 Collateral

Use this screen to enter information on the physical collateral that the borrower will be using to secure the loan guaranty or debenture, a separate entry is required for each collateral item.

Definition of Terms on Collateral Screen

1. Collateral Type –Select from drop-down list, description of type of collateral being used to secure a loan or the type of property being held as collateral.

2. Collateral Description - Free form text describing the locale or other information about the assets or property pledged as collateral.

3. Owner of Record - The registered owner of the collateral.

4. Current Market Value – Dollar value assigned to collateral

5. Market Value Source – Select from drop-down list, description of source of dollar value assigned to collateral in current market value field.

6. Market Value Date - Date of the Evaluation of the Collateral

7. Liquidation Value – The lender's estimate of the liquidation value of this collateral.

8. SBA Lien Position – Numerical value for the lien to be created by the loan expected to be made from this loan application, representing the lender's position on the collateral.

9. Lienholder Name – Full name of person or institution holding existing lien.

10. Lien Position - The position of this lien relative to others.

11. Balance Owing - The existing lien balance.

Click to save the information to the database. The Collateral Screen will be displayed. If the Collateral Screen is blank the Lender Comments screen will be displayed.

Click to reset values.

Click to clear the screen

2.5.17 Lender Comments

This is a free form field for use by the Lender to enter comments as needed. The lender can cut & paste the text, the lending institution should document in the comments section issues concerning the borrower, principals, guarantors, financials, or management capability. The lender is not generally required to fill in comments (exception is the LowDoc program that requires comments describing specific issues), but if they feel an explanation is necessary, this is where they would provide the information.

Click to save the information to the database. The Eligibility will be displayed.

Click to reset values.

Click to clear the screen.

2.5.18 Eligibility

Screen asks the lender to certify that they have reviewed the loan for compliance with regards to eligibility and that the information within the application is true and correct.

Read the Legal Statement on Eligibility and select the appropriate radio button to indicate that the Eligibility Checklist is complete and in the Loan Folder.

Click to save the information to the database. The Project Info Screen will be displayed.

Click to reset values.

Click to clear the screen

2.5.19 Project Information

This screen is used to capture the location and categorization of the project being funded by this loan. The information should be available from the Borrower's loan application.

Definition of Terms on Project information Screen

1. Zip Code +4 – Project addresses five-digit zip code plus four-digit zip extension if available.