PS_Presentation_Autosaved_(2).pptx

Mission Australia Pre- Proposal Meeting For Packing and Shipping Services

Stephen

Introduction Submitting questions in relation to the P&S solicitation.

The pricing schedule.

Deadline for submissions.

Scope of Work.

Contractor requirements.

Trafficking in Persons DUNS & SAM registration Security

Agenda

Stephen – intros by Sara and Alex

Performance Work Statement (Solicitation Attachment 1, Paragraph 1):

The Contractor shall provide services for the United States Mission, Canberra, Australia. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through and/or moved within the geographic areas of Canberra, Sydney, Melbourne or Perth.

The contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required.

The fact that a Contract contains an option does not obligate the Contracting Officer to exercise the option. However if the Contracting Officer exercises the option the Contractor is obligated to perform. (FAR 52.217-9, Option to Extend the Term of the Contract)

How to submit questions relevant to the TMC solicitation.

In an effort to promote a level playing field for all vendors we will not be answering any questions on the solicitation directly.

If you have any questions you would like to ask concerning the solicitation then please do not hesitate to write them down on the notepads provided or alternatively you can submit them via email to:

CanberraGSOQuotations@state.gov

*Please be aware that any questions you raise will be answered to all participating vendors and posted on the FedBizOpps website, this is done to ensure that all participating vendors will have a fair and equitable opportunity to bid.

Any statements made during this conference do not change the solicitation. All changes will be made by written amendment to the solicitation.

The contactor will provide the firm fixed priced fees for the base year and optional years, as per section -1 of the solicitation the pricing schedule*.

The contractor should allow for any increased profit, operational costs or costs associated with inflation.

*Note: Please check latest amendment A004 on the Fed Biz Opps website for the latest up-to-date pricing schedule.

Deadline for submissions The deadline for the submission of the P&S solicitation is no later than 4 p.m. Australian local time on May 20, 2016, the FedBizOpps website defaults the time to Eastern Standard Time (2 am).

To ensure arrival Electronic submissions for the P&S must be submitted one day prior to the submission date required for hard copy submissions.

Ref FAR clause 52.212-1(b)(11)(2)(i)(A)

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it shall be received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers

Scope of Work The Contractor shall provide services for the United States Mission, Canberra, Australia. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Canberra, Sydney, Melbourne and Perth.

The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required.

General Requirements Solicitation Attachment 1, Paragraph 3

Packing of client household effects (HHE) and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The Contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

Alex

FREIGHT HANDLING

The Contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this contract, including the effecting of necessary transport of Government cargo within Australia. The Contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt. The Contractor further agrees that in any instance involving loss or damage to the Government cargo, where the Contractor fails to exercise reasonable diligence, the Contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

PROHIBITED ITEMS

52.222-50 Trafficking in Persons

As a U.S. Government contractor all suppliers must comply with Federal Acquisitions Regulations (FAR) Clause 52.222-50, "Combating Trafficking in Persons." 52.222-50 implements the U.S. Government's "zero tolerance policy on human trafficking" by prohibiting and contractor and its subcontractors at any tier from utilizing "forced labor" or engaging in "severe forms of trafficking in persons" during the performance of contracts and the subcontracts awarded thereunder. Contractor are reminded to include FAR clause 52.222-50 in all subcontracts placed in support of our Government business. Violations of FAR clause § 52.222-50 can result in substantial financial and other penalties to include contract and subcontract termination and debarment from U.S. Government work.

Sara

SAM registration The U.S. Government requires that prior to entering into a contractual arrangement that all businesses MUST register (System for Award Management).

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO fee to register for this site. Entities may register at no cost directly from the referenced Web page below. User guides and webinars are available under the Help tab on the referenced Web page.

https://www.sam.gov/portal/SAM/#1 Please refer to the following SAM registration page which highlights the requirement for foreign vendors

Sara/Stephen

3.9 Management Reports & Deliverables

The Contractor shall provide the Government with management information reports. As a minimum, the Contractor shall develop the following reports:

Quarterly Problems & Solutions Report Quarterly Sales Activity Report Reconciliation Report for Transportation Billings Monthly Transaction Fee Report

18.0 The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization as required below in “Government Approval and Acceptance of Contractor Employees”

19.0 Government Approval and Acceptance of Contractor Employees - The Contractor shall subject its personnel to the Government's approval. All employees shall pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required is a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation.

SECURITY

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