Pre-Quotation_Conference_Minutes.docx

Embassy Canberra Packing & Shipping Pre-Quotation Conference Minutes April 12, 2016 U.S. Embassy Canberra, Moonah Place, Yarralumla, ACT 2606

I. Introduction The Contracting Officer welcomed all attendees, introduced COR and Procurement Assistant.

II. Discussion of the Solicitation Package The following sections of the solicitation were highlighted:

· Submitting questions in relation to the P&S solicitation

· The pricing schedule.

· Deadline for submissions.

· Scope of Work.

· Contractor requirements.

· Trafficking in Persons

· DUNS & SAM registration

· Security See details in attached PowerPoint presentation. (subsequently posted to FedBizOpps under the “Other” category)

III. Questions:

The attached questions were asked during the conference:

· Question: Why is the pricing table done per kilo (vs. volume or pounds)?

· Question: What about the freight costs (I think this may be outlined below)? For example, transport from Australia to XYZ location? How does this fit into the pricing structure?

· Question: What is “unpacking?” Does it include import charges, customs clearance, to unpacking (at final delivery point), or only unpacking at final delivery point? Is unpacking at final delivery point an expectation?

· Question: What is the difference between Post/Port City?

No questions were answered at the conference, but all were subsequently answered in writing and subsequently posted to FBO website under the “Other” category.

IV. Conclusion The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Sara M. Krumm Contracting Officer Enclosures:

Pre-quotation conference PowerPoint presentation (subsequently posted to FedBizOpps under the “Other” category) Questions and Answers (subsequently posted to FedBizOpps under the “Other” category)