LGBTI_Eval_Q_and_A_Posted.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- LGBTI PROGRAM EVALUATION SERVICES
- Solicitation number
- SAQMMA16R0070
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Attachment 3 - Bidder's Questions and Responses
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Other files
| File | Type | Posted |
|---|---|---|
| SAQMMA16R0070_Signed_Amend_01.pdf | ||
| SAQMMA16R0070_Amendment_02.pdf | ||
| Past_Performance_Survey_Att2.docx | DOCX document | |
| Att._1_GEF-Dignity_Evaluation_SoW_-_Amendment_01.docx | DOCX document | |
| Att._1_GEF-Dignity_Evaluation_SoW_-_Amendment_01.docx | DOCX document | |
| LGBTI_Eval_Q_and_A_Posted.xlsx | XLSX spreadsheet | |
| SAQMMA16R0070_Signed_Amend_01.pdf | ||
| Past_Performance_Survey_Att2.docx | DOCX document | |
| SAQMMA16R0070.pdf | ||
| Att._1_GEF-Dignity_Evaluation_SoW_-_FINAL.docx | DOCX document | |
| Past_Performance_Survey_Att2.docx | DOCX document |
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Sheet1
| SAQMMA16R0070 LBGTI RFP Questions and Answers | |||||
| # | Reference | Question | Response | ||
| 1 | Can you tell me if there is an incumbent contractor currently performing | ||||
| work for this requirement? If so, could you please provide their company name and contract number? | This is a new requirement. | ||||
| 2 | Is this a new requirement or is there an incumbent for | ||||
| the effort. If yes, could you please provide the Contractor's name and the contract ID? | This is a new requirement | ||||
| 3 | Can DRL share all Questions and Answers submitted by all offerors? | All questions submitted by potential bidders and the corresponding Government answers will be provided. | |||
| 4 | Can DRL provide the illustrative list of countries where the team | ||||
| will conduct the fieldwork? | The list will be compiled between contractor and |
DRL post-award.
| 5 | In order for the offeror to estimate an accurate travel budget | |||
| and therefore provide the best value to the government, can DRL specify if the fieldwork in Sub-Saharan Africa will be in East, West, Southern Africa or in multiple regions of Sub-Saharan Africa? | Southern Africa. | |||
| 6 | What would be the anticipated length of travel for each trip? | The anticipated length of travel will be finalized with |
DRL post-award.
| 7 | Can DRL please clarify the definition of COI? For example, because the International Gay and Lesbian Human Rights Commission (IGLHRC) is part of the Dignity for All Consortium, would a consultant who formerly for IGLHRC be ineligible? Would a consultant who currently consults for IGLHRC be ineligible? | It is incumbent upon the offeror to disclose all clear and potential Conflicts of Interest (COIs), and propose how they will resolve those conflicts. | ||
| 8 | What is the anticipated ceiling for this effort? | This information will not be provided to the offerors. | ||
| 9 | As the specific countries are not named in the scope of work, will DOS please confirm that the identification of local consultants shall occur post contract award? | Yes. | ||
| 10 | The SOW states that the evaluation will collect data in 2 - 3 countries | |||
| per region that will be identified with DRL upon award. Can DOS please clarify whether the number of countries will be decided with DRL upon award or is it up to the Contractor’s decision? | The number of countries will be decided by DRL |
post-award.
| 11 | Can DOS clarify how (the process by which) the exact countries will be | ||||
| identified between the offeror and the Contractor post-award? | The exact countries will be identified in consultation with the successful offeror based on internal priorities and active and past programs. | ||||
| 12 | Can DOS clarify the criteria that will be used to determine in which countries fieldwork will be conducted? | The criteria will be based on projects identified during desk review and in consultation with DRL post-award. | |||
| 13 | RFP Pg. 8 & 10 | DRL has noted the responsibilities of the Senior Evaluator, Mid-Level Expert(s), and Local Consultants on pgs. 8 - 10 of the SOW. Can DRL please clarify the anticipated responsibilities of the project manager and junior support staff? | The Offeror shall propose a team structure that will allow for appropriate project management. (Suggested team includes both evaluation experts and appropriate administrative support.) | ||
| 14 | RFP Pg 8 & 10 | On pg. 8 of the SOW, DRL notes that “there is flexibility to propose an alternative staffing structure with proper justification.” Additionally, DRL notes on pg. 10 of the SOW that “The level of effort for the LGBTI expert should be no more than 130 person days.” Can DRL confirm that if an offeror proposes more than one LGBTI expert, EACH expert will have 130 person days of LOE? | 130 person days total. | ||
| 15 | Given the breadth of fieldwork activities, can the offeror propose a different staffing plan for fieldwork? (i.e. sending more than 1 key personnel to conduct fieldwork?) | Yes. | |||
| 16 | RFP Pg 11 & 22 | On pg. 11 of the SOW, DRL notes that “The period of performance for the evaluation shall not exceed 12 months.” However, on pg. 22, DRL says that “The overall evaluation should last no more than 6 months.” Can DRL confirm that there is a 12 month time limit for the GEF evaluation, and a 6 month time limit for the Dignity for All evaluation? | The period of performance shall be as stated on Page 11 of the SOW. The Government shall revise pg. 22 to state "The overall evaluation will last no more than 12 months." | ||
| 17 | Can DRL explain the intended timing of the Eastern European field work and pilot in relation to the finalizing of the strategic plan and final report? | The Eastern European field work and pilot will be in advance of finalizing the strategic plan and the final report. | |||
| 18 | Can the offeror propose the evaluations with subsequent periods of | ||||
| performance, rather than concurrent? | The project shall be structured in a way that maximizes efficiencies and avoids |
duplication of effort.
| 19 | Given the timeline of deliverables in the SOW, can the offeror expand the period of performance to 18 months? | No. The period of performance shall remain 12 months. | ||
| 20 | Can DRL confirm that this contract will be evaluated as | |||
| “Best Value”? | Confirmed. This procurement will be evaluated on a |
"Best Value" basis.
| 21 | Pg 48 | Can DRL confirm that the ‘Cross Reference Matrix’ on pg. 48 was | ||
| included in the preparation instructions as an error? | Confirmed. "The Cross Reference Matrix" reference |
on pg 48 shall be removed.
| 22 | RFP Pg 48 & Pg 12 | On Pg 48, DRL says that “Each resume shall be limited to 1 page.” However, on pg. 12 of the SOW, DRL says that “Three page resumes for all proposed staff are also required and do not count towards the page limit.” Can DRL please clarify this discrepancy? | The reference on pg. 48 shall be revised to state "Each resume shall be limited to 3 pages." The three pages will not count towards the page limit. |
| 23 | On pg. 48, DRL notes that the offeror can propose “no more than one additional key position should the offeror care to do so.” Can DRL confirm that there should be no more than 3 key personnel (2 Senior M&E Experts and 1 Mid-Level expert OR 1 Senior Evaluator and 2 Mid-Level experts) in the proposed staffing structure? | The offeror shall propose the staffing structure they deem most effective while |
in keeping within an appropriate budget.
| 24 | On pg. 49, DRL notes that “At least one of the profiles must be for work performed by the offeror as prime contractor for the US Federal Government and having annual revenue exceeding $400,000.” Considering this is a small business set-aside, would DRL consider removing this requirement or allowing a subcontractor to submit a past performance profile that fulfills this request? | DRL fully supports removing the requirement that "At least one of the profiles must be for work performed by the offeror as prime contractor for the US Federal Government and having annual revenue exceeding $400,000." | ||
| 25 | On pg. 19, clause 52.242-3 Penalties for Unallowable Costs is included. Can DRL confirm since this is a Firm Fixed Price contract that this clause would not apply if under $750,000 | Correct. As perscribed under FAR Clause 52.242-3, this restriction will not apply if the fixed price award contract is under $750,000. | ||
| 26 | On pg. 12 of the SOW, DRL notes that “The proposal must be organized in accordance with the evaluation criteria.” However, this differs from the Preparation Instructions on pg. 47. Can DRL please clarify the preferred organization of the proposal? | The language on pg. 12 is referring to Order of Precedence in regards to inconsistencies. The language on pg. 47 provides instructions of what is to be presented in the corresponding volumes. | ||
| 27 | The solicitation calls this contract “LGBTI Program Evaluation | |||
| Services;” however, the RFP SOW calls it “Strategic Framework Development and Outcome-based Evaluation of the Global Equality Fund and Outcome-based Evaluation of Dignity for All: LGBTI Assistance Program.” Can DRL please clarify the official name of this contract? | The full name of this contract is "Strategic Framework Development and Outcome-based Evaluation of the Global Equality Fund and Outcome-based Evaluation of Dignity for All: LGBTI Assistance Program." | |||
| 28 | Can DRL clarify if a timeline, LOE chart by task, organization chart, and a schedule of deliverables can be included as annexes, and therefore not included in the 20 page limit? | All timelines, charts, and schedules shall be included |
in the 20 page limit.
| 29 | Did any of the Dignity for All consortium members or CSOs receive | ||
| technical assistance OTHER than that related to security and protection training? If yes, what types of technical assistance did they receive? | This issue shall be discussed with successful offeror |
post award.
| 30 | Can DRL confirm that the technical proposal is 20 pages single spaced, not double spaced? | The technical proposal shall be 20 pages, single spaced. | ||
| 31 | Can DRL please make available the previous independent evaluation of Dignity for All? | DRL will not provide any previous indepent evaluations. | ||
| 32 | Can DRL make available the number of grants given to | |||
| organizations under the Dignity for All program, in total and in the following categories: | This information shall not be available to offerors until post |
award and with an NDA in place.
| cont. | · Short term emergency assistance to LGBTI Human rights | ||
| defenders (and the number of human rights defenders who received such grants) | This information shall not be available to offerors until post |
award and with an NDA in place.
| cont. | · Short term emergency assistance to civil society | ||
| organizations | This information shall not be available to offerors until post |
award and with an NDA in place.
cont. · Security and protection training This information shall not be available to offerors until post award and with an NDA in place.
· Emergency advocacy, opportunity and security This information shall not be available to offerors until post award and with an NDA in place.
| 33 | Can DRL confirm that there is ONE kickoff meeting for Dignity and | ||
| GEF jointly? | Confirmed. | ||
| 34 | Does DOS envision the hiring of one local consultant per region, who | ||
| then travels with the team to each of the three countries, or the hiring of one local consultant in each country? | Local consultants will be determined post-award |
once the country list is finalized.
| 35 | Page 49 of the | ||
| RFP limits G&A. | If the offeror has an established NICRA where G&A is higher than the limitation, will the G&A rate contained in the NICRA be allowable? | This is a Firm Fixed-Price contract. The cost proposal will be evaluated based on |
the total price of CLIN 0001 plus any additional costs associated with CLIN 002 above the estimated $50,000.
36 Could DRL please specify what size and type of font offerors should use within the proposal? The font throughout the offeror's proposal shall be 11 point Times New Roman.
| 37 | Reference: RFP | ||
| Section L.6 (Technical Proposal - Preparation Instructions) page 47 | Could DRL kindly provide a template for the "Cross-Reference Matrix"? | This refrence was included as error. Please disregard. The reference shall be removed. | |
| 38 | Reference: RFP | ||
| Section L.7 (Volume II Technical Proposal - Preparation Instructions) page 48 | Could DRL please indicate if offerors should plan to use the past performance survey template provided on FBO.gov for the Past Performance portion of this section, or if there is another format that the Government has in mind? | Offerors shall use the Past Performance Survey |
template provided on FBO.gov.
| 39 | RFP Section H, H.016, | ||||
| p. 16-17, Key Personnel | The Key Personnel references Security Clearances - Are security clearances required? If so, what level? | No. A security clearance is not required. | |||
| 40 | SOW 4, Pages 6-7 | This section cites deliverables. It mentions – Kick off meeting - When is that to be held? | The date of the Kickoff Meeting shall be determined in consultation with DRL post award. See timeline guidance in SOW. | ||
| 41 | SOW 8, pages 10-11 | In order to accurately estimate travel and security needs, can the | |||
| Government provide the specific countries in each region that travel will be required? Also, the number of trips anticipated per country? | The date of the Kickoff Meeting shall be determined in consultation with DRL post |
award. See timeline guidance in SOW.
| 42 | The data that have been requested in our questions is required in order | ||||
| to develop our Firm Fixed Price. Therefore, in order for the Government to receive the most compliant and cost-effective solution and considering creative alternatives, please provide an extension to allow for 3 weeks between release of responses to questions and submission of proposals. 2 week extension from the current proposal submission date from the release of responses to questions. | No changes will be made to the timeline. | ||||
| 43 | SOW, Annex II, | ||||
| Dignity for All, Data Collection (K), page 22 | (Data Collection - Section K) states that “The overall evaluation should | ||||
| last no more than 6 months. The contractor may wish to adjust the time-table, in consultation with the approval of DRL.” Is this 6-month period pertaining to when raw evaluation data collection activities must take place, or is this inclusive of when data reports/deliverables must be submitted? | This language will be deleted in Amendment 01 | ||||
| 44 | Regarding RFP Section B., please clarify whether the table on | ||||
| Page 3 is Section B. | The table on pg. 3 is the List of Attachments. Please refer to this table as Section J: Attachments. | ||||
| 45 | On Page 37, 52.212-1, Instructions to Offerors--Commercial Items | ||||
| (Oct 2015), (e) Multiple offers stated “Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.” Please confirm one offer is acceptable | One offer is acceptable. | ||||
| 46 | Page 44, L.001, 2(i) Labor Rates states Firm Fixed Price and 2(ii) Labor Rates states, “The Offeror shall provide a complete list of all proposed labor categories and their associated fully burdened labor rates proposed for all T&M items.” Please clarify which instruction the offeror is to follow. | As this is a Firm Fixed-Price contract the offeror shall |
use instruction (i).
47 Page 44, L.001, 2(i) Labor Rates states “Offerors shall propose all hourly rates based on a 40 hour work week (1,920 hours per year).” Our organization uses different labor hours per year based on our NICRA; please advise whether it is acceptable to use the hours per year per our NICRA for this proposal. This is a Firm Fixed-Price contract. Therefore, the cost proposal will be evaluated based on total price.
48 RFP page 50, L. 11, Proposal Submission refers to a SF-33. Please confirm whether the SF-33 is required for this solicitation? If yes, please provide it. Pg. 50 L.11 Shall be revised from "SF-33" to SF-1449" in the RFP amendment.
49 If all Certs and Reps are updated in SAM, shall the offeror equally submit an electronic version of these Certs and Reps with the proposal. The offeror shall reference in their proposal that all Certs and Reps are current and accurate on SAM within their proposal. Therefore, if the offeror's Reps and Certs are current and accurate the offeror is not required to submit their Certs and Reps as part of the submitted proposal.
| 50 | Please clarify the font size and type to be used for the Technical Proposals. | Please see response to Question 36. | ||
| 51 | RFP Sections L.6 and L.7 on Pages 47 and 48 refer to a Cross Reference | |||
| Matrix. Please clarify the contents DoS requires for such a Matrix. | The Cross Reference Matrix language shall be |
removed in the RFP Amendment.
52 Please provide the form for the Past Performance Profiles, referenced in Section l.7.3 on Page 49. Offerors shall use the Past Performance Survey template provided on FBO.gov as Attachment 2.
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