ANSWER TO QUESTION PART II.pdf

ANSWERS TO QUESTIONS FOR S-AQMMA-12-R-0093

1. What firm is presently performing the services requested in the above solicitation ?

ANS: Tri-Ark Industries

2. According to the solicitation, CLIN 1 will include some of the contractor’s personnel to have the capability of obtaining TS Clearance.

Does that mean Department of State will sponsor Awarded Contractor to obtain TS

Clearance? ANS: The offeror must receive and maintain a Top Secret Facility

Clearance 45 days prior to the contract start date Or, Does that mean the contractors who already have TS Clearance only be qualified for bidding? ANS: NO

3. Is there a FOIL form that we can use to retrieve this information? If so, could you provide this information for us?

ANS: YOUR REQUEST SHOULD BE DIRECTED TO THE FOLLOWING

WEBSITE http://foia.state.gov/foiareq/foialetter.asp

4. Are email bids acceptable?

ANS: NO

5. Is this bid a BEST VALUE OR FIRM FIXED PRICE BID?

ANS: FIRM FIXED PRICE

6. Is there any bond required?

ANS: NO

7. What was the cost to the client last year?

ANS: THIS INFORMATION CANNOT BE PROVIDED

8. Could you tell me what happened with the first solicitation S-AQMMA-11-R-0249 that

Qutoes were due 10/19/11? Were quotes rec'd and rejected?

ANS: IT WAS CANCELLED PER CONVIENCE OF THE GOVERNMENT

9. For the requested CD copies, is the PDF file type ok to use?

ANS: YES

http://foia.state.gov/foiareq/foialetter.asp

10. Can you note the current contract’s price?

ANS: THIS INFORMATION MUST BE OBTAINED THROUGH FREEDOM OF

INFORMATION AT http://foia.state.gov/foiareq/foialetter.asp

11. The RFP mentions a Section J Attachment I on page 155, but this attachment is not in the solicitation package. Was it actually meant to refer to Attachment E, which is the Contractor

Evaluation Form, or is there an additional form to fill out?

ANS: SHOULD BE ATTACHMENT E IN SECTION J

12. The Department of State requests OSHA 300 forms from the past 5 years and OSHA 200 forms for the past 4 years. It goes on to mention that OSHA 200 forms were replaced by the

OSHA 300 forms in 2001. Does this mean we need to submit both the 300 and 300A as well as our last OSHA 200 logs?

ANS: DOS requires that offerors submit their OSHA 300A logs with their proposal for the previous 5 years. DOS does not require offerors submit their

OSHA 200 logs.

13. Section L-17 says that the successful contractor must have a Top Secret Facility Clearance

45 days prior to the contract start date to qualify for this contract or they will be disqualified.

Once award is made, will the successful bidder be given Top Secret Facility Clearance then and/or within the 45 days to the contract start date?

ANS: The offeror must receive and maintain a Top Secret Facility Clearance 45 days prior to the contract start date.

14. If one of the bidders does not have Top Secret Facility Clearance at present, can they be part of this bid with another vendor than currently has Top Secret Facility Clearance instead?

ANS: BIDDERS MUST HAVE TOP SECRET CLEARANCE AT THE TIME OF

AWARD

15. Are the positions in the above solicitation for labor union worker’s only?

ANS: NO

16. Will the DD254 in this solicitation enable us to re-activate our Facility clearance?

ANS: PLEASE SEE ANSWER TO # 13 ABOVE

17. Is TRI-ARK INDUSTRIES the current incumbent?

http://foia.state.gov/foiareq/foialetter.asp

18. SHOULD THE BIDDER AS MBE BE COMPLY WITH THE GOAL FOR

SUBCONTRACTING TO SB ; 55 % UNDER THE SECTION L-8?

19. Who is a current contractor providing service at these facilities?

ANS: PLEASE REFER TO #17 ABOVE

20. How long has the current service provider had the contract?

ANS: SINCE 2006

21. What is the precise contract value for the most recent twelve month period of each facility? Is this contract value including the cost of supplies?

ANS: SEE ANSWER TO QUESTION #7 ABOVE

22. Is it possible to get the current supply usages from the current contractor?

23. Who is responsible for providing paper products; trash cans liners?

ANS: Contractor is responsible for providing paper products; trash cans liners.

24. Is the scope/size of this bid identical with the current contract? Have there been any changes from the previously awarded contract to current request for bid?

ANS: The offeror should bid on the scope and size outlined in the solicitation.

The offeror should use the information provided in Section C, Exhibit 1. During performance of the contract there will be major renovation work completed and begun. When required there will be a contract modification with an equitable adjustment up or down.

25. Assuming that Tri-Ark Industries is currently providing the services covered by the RFP, does Tri-Ark currently have a top secret Facility Clearance?

26. Does the contract currently being performed by Tri-Ark require that Tri-Ark have a top secret Facility Clearance?

ANS: PLEASE REFER TO THE DD-254 IN SECTION J ATTACHMENT G FOR

SECURITY REQUIREMENTS

27. As we read the DD Form 254, the contractor selected for award will not “[r]eceive and generate classified material,” and will “[p]erform services only.” Were these circumstances considered in determining the requirement for a Facility Clearance?

ANS: The contractor shall perform services only, the requirement for a security clearance is a result of contractor employees coming across classified materials as they perform their duties.

28. Clause H-8 seems somewhat ambiguous to us. Must you have a top secret Facility

Clearance as a precondition for submitting a proposal in response to the RFP, or is the requirement that you have a top secret Facility Clearance at the time of award?

ANS: AS STATED MUST HAVE A TOP SECRET CLEARANCE AT THE TIME

OF AWARD.

29. if you have had a Facility Clearance in the past, does not currently have one. Will the

Department of State sponsor a request for a Facility Clearance?

ANS: PLEAE SEE ANSWER ABOVE

30. For the previously cancelled Solicitation, a Mod. was issued to change the Past Performance requirement from 1.5 Million Square Feet to 500,000 square feet. In this replacement RFP, the requirement is once again 1.5 Million Square Feet. Does the Government intend to change this requirement back to 500,000 Sq. Ft.?

ANS: SHOULD READ 500, 000 SQUARE FEET

31. Can Past Performance Questionnaires submitted for the previously cancelled RFP be used for this replacement RFP?

32. In Amendment 0001, a Small Business Subcontracting Plan was included. I just wanted to confirm that this is 100% Small Business Set-Aside, and a Small Business Subcontracting

Plan isn't required, as the successful prime will be a small business?

ANS: THE REQUIREMENTS ARE STATED WITHIN THE SOLICIATATION.

33. What is the current price for services provided at HST and the Blair House?

ANS: SEE #10 ABOVE

34. Are you currently satisfied with the current custodial service vendor for this contract?

ANS: We cannot provide this information.

35. Are site visits to the Blair House available to vendors?

36. How long has the incumbent custodial vendor been servicing HST and the Blair House?

ANS: SEE #20 ABOVE

37. Reference RFP pages 2-12. Will this pricing table be made available in Excel format?

ANS: NO

38. Reference RFP C-2(a), page 15. This section states that snow and ice removal for the HST and the BH are to be included in the firm fixed price. Including these in the FFP requires that the bidder assume all of the risk associated with snow removal, and is likely to result in a higher price to the government in order to cover that risk. Pricing snow and ice removal as a cost-plus element reduces both the cost to the government and the risk to the offeror. Will the government consider removing snow and ice removal from CLIN 1and, instead, characterize it as a separately-priced IDIQ item?

ANS: NO. The government will go to the prime contractor, not the sub-contractor if there’s a problem.

39. Reference RFP C-3.B, page 16. This section states that the Contractor will not be responsible for Landscape and Grounds Maintenance. During the walk-through, we noted substantial interior planting in the lobby of HST. Who is responsible for the maintenance (including both watering and dusting, removal of dead leaves etc) of the interior plants?

ANS: The government has another contractor for that.

40. Reference RFP §C-5.A, page 16. This section requires 64 hours per day of utility services, to be used to provide utility work at HST, Blair House, and SA-44. This paragraph assigns 8 of those hours per day to SA-44, and does not explicitly assign the remaining 56 utility hours.

§C-6 requires 72 hours per day for coverage of VIP/Communication Center, but does not identify those required hours as utility hours. §C-7 then requires 16 hours per day at Blair

House - these hours are also not identified as utility hours. Are these specified hours at

VIP/Communication Center and Blair House utility hours, or are these hours available for general cleaning at these sites?

ANS: One utility worker must be at SA-44 8 hours per day. One utility worker must be the leader stationed at HST. The other hours are at the contractor’s discretion.

41. Reference RFP §C-6, page 17. This section requires 72 hours per day in the

VIP/Communication Center Rooms. The listing which follows is clear, until the last entry, which lists 10 rooms, and indicates “1 each 8-person”. If this requirement is for one 8-hour person for each room, the requirement would be 144 hours, not 72 hours. Further, the identical requirement prescribes 64 hours on page 77. Please clarify.

ANS: The language should read:

C-6. VIP/ COMMUNICATION CENTER ROOMS JANITORIAL HOURS:

Under Section B, line item 1, the Contractor shall provide a total of 72 janitorial hours per day, Monday through Friday, for servicing the following VIP/communications center rooms areas at

Main State; 1921, 5440, 6510, 7516, ,6800, 6810, 7208, 6205, 5442, 5510, 5736-5754, 5510B, 5241, 12A35, Library, 7th Floor Secretary’s Area/Mahogany Row, and 8 th

Floor Reception Area.

(See Section C-8; WEEKEND TOURS OF 24 HOUR AREAS; for the list of areas that shall be cleaned, serviced, re-stocked, and policed on Saturdays, Sundays, and Holidays). The following hours shall be worked according to the following requirements:

Room 1921- (1) each 8-hour person

Room 5440- (1) each 8-hour person

Room 6510- (1) each 8-hour person

Room 7516- (1) each 8-hour person th Floor Secretary’s Area/ Mahogany Row- (2) each 8- hour persons

8 th Floor Reception Area – (2) each 8-hour persons

6800, 6810,7208, 6205, 5736-5754, 12A35,5442,5510,5510B,5241.– (1) each 8-person

* Due to the timeframe for award of this Solicitation versus actual timeframes for completed

Construction spaces being opened in the Renovated Section, the COR will determine what spaces are affected and the contractor will make adjustments for services and an adjustment will be made for cost.

This daily requirement of 72 hours equates to 16640 hours per year. (72 hours per day x 5 days per week x 52 weeks = 18720 available hours, minus 720 holiday hours (10 holidays x 72 hours) =

18000 hours. DOS will deduct the hourly rate given in Section B, multiplied by 1.5 when VIP/

Communication. Center janitorial personnel are not available to work in accordance with the required # of hours. Hours not provided on one day by the contractor may not be made up on a subsequent day. The Contractor shall maintain, at all times, the # of personnel and associated work hour levels as described in this Contract.

42. Reference RFP page 33, Schedule of Submittals. This schedule requires that the offeror submit, with its proposal, the names, training records, and certificates of its proposed employees. We expect to offer positions to incumbent janitorial staff. Will these records for all incumbent employees be made available to all bidders prior to the due date for proposals?

ANS: NO

43. Reference RFP page 33, Schedule of Submittals. This schedule requires several items to be submitted within 30 days of Initial Contract Start-Up. Is Initial Contract Start-Up the start of the transition period, or the first day of full performance? And, is the 30 days calendar days or weekdays?

ANS: YES, AND IS 30 CALENDAR DAYS

44. Reference RFP Section Training and Qualifications, page 32 and 33. This section states that the Pre-Contract submittal should provide "...specific training for job functions or tasks that are based on a job hazard analysis." On page 33, the Job Hazard Analysis and specific EHS training requirements are to be submited within 30 days of award. Elsewhere, the Job

Hazard Analysis is to be submitted at the EHS Start-up meeting. What level of detail on

EHS training is required in the submittal?

ANS: Section C-14 of the solicitation requires that the SAFETY AND HEALTH

PLAN be submitted for review with the bid package. Job Hazard Analyses

(JHA) are to be completed within 30 days of award. DOS also asks the

Contractor to be prepared to discuss the JHAs at the time of the safety and health kick-off meeting.

Regarding training, DOS requires that the bid package contain general training requirements for safety and health issues based on JHA. This training is based on the experience of the Contractor and their existing JHAs. DOS would fully expect that some of this training may have to be changed based on different jobs performed for the DOS contract vs. other contracts the Contractor may have experience with. The JHAs are fully resolved during the kick-off meeting.

45. Reference RFP §C-16.A.1, page 35. This section requires the proposed Project Manager to have experience managing janitorial operations in a building or group of buildings totaling

1.5 million square feet. The definition of comparable facilities for the offeror elsewhere in the RFP is 500,000 square feet. Is it correct that the Project Manager’s experience requirement is 3 times as large as the corporate experience requirement? A similar question applies to Supervisors, and Quality Control Manager, on page 36.

ANS: SHOULD READ 500,000 SQUARE FEET

46. Reference RFP §C-16.C, page 37, Minimum Training Requirements. This section specifies that training records must be maintained, within 30 days of contract award, showing the training received by each employee. On page 99, in the listing of deductions for non-submittal of deliverables, the deadline for submittal of training records is 45 days after contract award. Please clarify.

ANS: Conduct training prior to 30 days of the contract award. Must have training records within 45 days after contract award or contractor can be deducted.

47. Reference RFP §C-17(3)(b), page 38. This section requires the contractor to use Maximo to report on custodial services on a daily basis. Does this requirement include routine services

- those required on a daily basis such as emptying trash, or is Maximo tracking applicable only to work order (IDIQ) services.

ANS: This requirement includes routine /daily services

48. Reference RFP §C-17.B Emergency Conditions, page 38. This section permits the diversion, without penalty, of regular staff to deal with Emergency Conditions, and defines Emergency

Conditions as including snow and ice. Emergency Conditions will be declared by the COR.

Elsewhere, at §C-5.C, the RFP prohibits the use of regular staff to deal with snow and ice conditions, unless an emergency is declared by the Contractor’s Project Manager. Please clarify.

ANS: COR will tell the Project Manager and the project Manager will tell the janitorial workers and/or utility workers of the emergency conditions and direct them to that area.

49. Reference RFP §C-18.A(1) Snow Plan, page 39. The RFP requires that a detailed Snow

Removal Plan be submitted with the proposal, which plan shall include the names and contact information of snow removal supervisors and of personnel assigned to operate snow removal equipment. We expect to interview, and possibly hire, incumbent staff for snow removal. Will the government supply contact information for incumbent snow removal staff?

ANS: No the government will not provide contact information for current staff.

50. Reference RFP §C-18.A(3) Snow Plan page 39. The Snow Plan requires details of the sequence of work by location. Will the Government supply detailed site plans, so that the bidder can prepare an accurate cost of removal?

ANS: Contractor should be able to determine a general snow removal plan based on the site visit and the building statistics.

51. Reference RFP §C-18.A.(5), page 39. This section requires that the snow plan to be submitted with the proposal include a listing of the equipment that the offeror has. During the walk-through, we noted a substantial amount of snow removal equipment on the premises. Does this equipment belong to the incumbent contractor or to the government?

Does the government supply any snow removal equipment at these sites?

ANS: The equipment seen during the walk-thru belongs to the current contractor.

52. Reference RFP §C-18. Blair House §B, page 41. This section states that removal of ice and snow along the sidewalks on Pennsylvania Avenue is the responsibility of the National Park

Service, but that the contractor may be required to do such removal in an emergency. How will this extra work be compensated, if such a situation occurs?

ANS: Government will pay for services rendered along the sidewalks on

Pennsylvania Ave if needed.

53. Reference RFP §C-21. Contractor Phase-Out Plan, page 42. This section requires the (new) incumbent contractor to prepare a Phase-Out Plan. Is this also a requirement of the current contract?

ANS: YES, AS STATED WITHIN THE SOLICATION C-21 (A)

54. Reference RFP §C, Exhibit 5, page 51. This section delineates the locations of Forbo

Marmoleum Floor – and of certain murals. Is cleaning of the murals part of this contract? If so, is there guidance for such cleaning?

ANS: The Murals in the hallways are dusted, the Mural at the entrance of the Old

War is not included in the contract.

55. Reference RFP §C, Exhibit 8, Restrooms, page 60. Paragraph E requires the contractor to replenish deodorizer and battery in Government installed canisters. Does the government supply the deodorizer and battery?

ANS: The Contractor shall supply the deodorizer and batteries

56. Reference RFP §C, Exhibit 8, Work Requirements and Quality Standards, XX. Windows and

Glass, page 71. This section notes that exterior window cleaning at HST will not be done until the anchorage points are installed and certified. This work is included in the Firm Fixed

Price. Will the government provide an expected start date for this work, so that the price can be accurately calculated?

ANS: The contractor shall be responsible for cleaning all windows accessible from the ground. The estimated completion of the project to install the anchorage points is unknown at this time. When required there shall be a contract modification as an equitable adjustment.

57. Reference RFP §C, Exhibit 8, XXIV.D Administrative Action and Remedial Floor

Maintenance, page 73. This section requires the contractor to prepare an inventory of remedial floor maintenance that is needed, and to begin that remedial work upon the instruction of the COR. How will this extra work be compensated, if such a situation occurs?

ANS: This is a part of Basic Services for the floors.

58. Reference RFP§C, Exhibit 8, XXVII, L. Old WAR Conference Room Kitchen, page 82.

This section requires cleaning on an as-needed basis. Will the Government supply information on the average number of events per year requiring this work?

ANS: Work shall be performed as needed, the schedule of events cannot be released.

59. Reference RFP§F-1 Legal Holidays, page 95. This section lists the 10 annual holidays observed by the Department of State. Does the Department of State also observe

Inauguration Day as a legal holiday?

ANS: LEGAL HOLIDAYS ARE AS STATED WITHIN THIS SOLICITATION

UNLESS OTHERWISE NOTED.

60. Reference RFP §H-8 Security Requirements, page 113. The section requires that all contractors must have a Top Secret Facility Clearance at time of award. Point A then states that offerors must have the Top Secret Level Company Clearance. We have applied for the

Company Clearance, but processing has not yet been completed. We do not expect any difficulty – may we submit a proposal before our clearance is received?

ANS: MUST HAVE A TOP SECRET CLEARANCE AT THE TIME OF AWARD

61. Reference RFP §I- Contract Clauses. This section includes FAR 52.222-41 as applicable to this contract. FAR 52.222-41(c) requires that “each service employee … shall be paid not less than… as specified in any wage determination attached to this contract.” Although a

Collective Bargaining Agreement is attached to the RFP, a DOL Wage Determination is not attached. Please identify the applicable Wage Determination for this contract.

ANS: THERE IS NO WAGE DETERMINATION PLEASE REFER TO THE

COLLECTIVE BARGAINING AGREEMENT IN SECTION J OF THE

SOLICITATION.

62. Reference RFP page 120, 52.217-9. This FAR clause prescribes the total length of the contract is 5 years, including any extensions. However, the base contract is for a base year plus 4 option years. Should 52.217-9 be longer than 5 years, to permit extensions?

ANS: NO

63. Reference Collective Bargaining Agreement Section 8.1. The CBA provides that seniority shall be based on length of service in the building or length of service with the employer, whichever is longer. We expect to select incumbent janitorial staff, to take advantage of their experience in meeting the government’s standards. Will the government provide a seniority list of incumbent union members, so that the cost proposal reflects the correct vacation entitlement of incumbent employees?

ANS: THIS INFORMATION WILL BE PROVIDE TO THE INCUMBENT UPON

AWARD FROM THE CURRENT INCUMBENT

64. Reference Collective Bargaining Agreement Section 19.3. The CBA provides that unused sick leave will be paid out to employees at the end of each contract year. The contract year of the CBA ends 10/31/2012, which is well after the expected start date of 4/1/12. Will the government make available the sick leave balances of incumbent employees, so that the cost proposal reflects the correct sick leave liability on the part of the successor contractor?

ANS: THIS INFORMATION WILL BE PROVIDE TO THE INCUMBENT UPON

AWARD FROM THE CURRENT INCUMBENT.

65. Reference RFP §L-15, page 154, Subfactor A-1-A. This provision states that the bidder is required to have at least two (2) separate facilities of over 500,000 square feet as experience in comparable buildings. On page 155, it is stated that “the offeror…. their minimum three

(3) contracts…”. Please clarify whether the bidder must have comparable experience in 2, or

3, buildings of comparable size.

ANS: The bidder must have comparable experience in 3 buildings of comparable size.

66. Reference RFP§L-17, page 158. This section states that the offeror selected for the contract must have the Top Secret Security Clearance 45 days before the contract start date. This is different from the specification in RFP§H-8, which states that the offeror must have the clearance at the time of award. The start date is presently scheduled for 4/1/12, so 45 days prior would be mid-February. Which specification applies, and what is the expected award date?

67. During the walk-through, we noted chandeliers on the 8 th floor. These are not mentioned in the RFP. Who is responsible for cleaning these chandeliers?

ANS: They are not part of this solicitation

68. Will offeror be allowed the use of Electric Golf Carts for the purpose of transportation around perimeter of the building?

69. Janitorial Task Force What is the number of personnel needed for the Janitorial Task Force?

ANS: THIS INFORMATION CANNOT BE PROVIDED

70. Recycling Program Guide Will this be provided to us? When and how will we able to obtain a copy?

ANS: A Copy of the Recycling Program has been attached and shall be referred to as ATTACHMENT I of the solicitation.

71. Sub-Contractors Are you able to provide a list of the sub-contractors currently working/teaming with the incumbent on this project?

72. UNION Will you be providing a seniority list of the members working on this project? What are their dates of employment? What are the details around their vacation and sick leave accrual? When will this information be provided?

ANS: PLEASE REFER TO #65 ABOVE

73. Weekend Tour What is the number of personnel needed for the weekend tour?

ANS: Minimum two 1) male 2) female

74. Window and glass cleaning What is the square footage of the windows, and how many windows will need to be cleaned at the Harry S. Truman (HST) building and The Blair

House (BH). Will the SA-44 be included in the window cleaning component of the requirement? If so, how many and what is the square footage?

ANS: The requirements for HST and BH are listed in Section C, Exhibit 1 and

2. The requirement only applies to HST and BH, it does not apply to SA-44.

75. Who is the current contractors? ( name and address)

What is the current price for the contract ( please provide the prices in the pricing pages section B of this last option or extension period that is currently being performed.)

76. What are the current staffing levels being used for the janitorial service; exclusive of the utility workers?

77. Does the government or the Contractor provide the dumpster and compactor service for the trash? If it is the contractor please provide the specifications of containers; frequency of pick up and name of current vendor.

ANS: Trash and Recycling disposal from the building is provided by another contractor.

78. Does the government or the Contractor provide the dumpster and holding bins for recycle service ? If it is the contractor please provide the specifications of containers; frequency of pick up and name of current vendor.

ANS: Trash and Recycling disposal from the building is provided by another contractor.

79. What type of cleaning and snow removal must be done in the moats

ANS: The moat will be cleaned free of debris not snow

80. Is the contractor responsible for the cost of supplying the air freshener canister refills, if yes please provide the brand and model of the refill

ANS: Yes, the Contractor is responsible for the cost of supplying the air freshener canister refills. Contractors shall include the brand and model they intend to use as a part of their inventory list for COR approval.

81. What is the population of each building (needed to determine usage of bath room supplies)

ANS: The population for HST and BH are provided in Section C, Exhibit 1 and

2 respectively. The population for SA-44 is approximately 400 people.

82. What sq footage is currently under construction? What amount of square footage is under construction on an average basis monthly?

ANS: There will be major renovation work completed and begun during the performance period of this solicitation. When required there will be a contract modification with an equitable adjustment up or down.

83. How are we to calculate the labor rates for the charts of deductions?

ANS: The labor rates used for deductions will be based upon the labor rates provided by the contractor in Section B.

84. Are the carpets and special rugs in the museum area included in the 300,000 sq ft of estimated carpet cleaning?

ANS: Museum carpet is not included in this solicitation

85. If yes, then please provide the details of the type of carpet and rugs that exist in this special area ( ie synthetic or wool carpets/rugs)

ANS: SEE ABOVE ANSWER

86. Are the chandeliers in the museum area part of this contract cleaning scope of work?

ANS: No

87. Please provide building details for building SA-44 ( referenced in the solicitation notice)

ANS: Under C-5 the offeror is required to provide one utility worker (8 hours) that shall reside and work in SA-44.

88. Please provide floor plans for Blair house ( as it was not part of the site visit tour, however it is part of the scope of work)

89. Please provide the name of the current contractor that is being used for the window cleaning portion of the job ( if subcontracted to a window cleaning company)

90. Floor plan of each floor of each facility ( especially the foggy bottom area)

ANS: We cannot provide this information.

91. A Seniority List for pricing employee benefits.

92. How many or what percentage of non-supervisory on-site employees have a top secret clearance?

ANS: The security requirements are provided in Section H-8.

93. Why did the Government issue a new solicitation? Issued one on 7/22/2011 then 11 amendments and ended up issuing a new solicitation

ANS: SEE ANSWER TO QUESTION #8 ABOVE

94. Please provide the locations and tour times in the building that the officials travel during dignitary visits? (this is for the purpose of measuring the performance in different areas of the building)

95. Please confirm number of rooms that require additional services (VIPs) and list of events held at this site

ANS: The VIP rooms are listed in Section C-6. We cannot provide a list of events held at HST.

96. Please clarify how the Operational Labor rates will be utilized/applied to CLIN(s) 0002, 0003 and 0004.

ANS: C-2 provides an explanation for CLIN(s) 0002, 0003, and 0004. The labor rates provided will be used when calculating RWAs issued by the COR.

97. Please clarify what price should be entered into the Minimum quantity: Total dollar amount for CLIN 0001?

ANS: Offerors should provide the Monthly price as the Unit Price and the

Annual price (12 months) as the Total Dollar Amount.

98. Footnote 2 - Please confirm offerors are to base their prices on a fully occupied building(s) and the government will make the adjustment after contract award.

ANS: The offeror should use the information provided in Section C, Exhibit 1.

During performance of the contract there will be major renovation work completed and begun. When required there will be a contract modification with an equitable adjustment up or down.

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ANS: The offeror should use the information provided in Section C, Exhibit 1.

During performance of the contract there will be major renovation work completed and begun. When required there will be a contract modification with an equitable adjustment up or down.

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110044..PPlleeaassee pprroovviiddee tthhee llooccaattiioonnss aanndd tthhee bbuuiillddiinngg tthhaatt tthhee ooffffiicciiaallss ttrraavveell dduurriinngg ddiiggnniittaarryy vviissiittss

105. CLIN0001 does not reference DOS annex SA-44 however it is referenced in paragraph C-2.a.

ANS: SA-44 is referenced in both CLIN 0001 and C-2

106. C.2.B - Does the current contract with Tri-Ark include Pest Control, Landscape &

Grounds Maintenance, Trash & Debris Removal (dumpster services)?

ANS: PLEASE USE THE REQUIREMENTS PROVIDED WITHIN THE

SOLICITATION

107. C-4.A - How will Government directed scheduling changes that impact Contractor cost be addressed?

ANS: This question is unclear. If it references an inability to access a room because of use or other government activities, the contractor shall not be deducted.

If the offeror is referring to construction during the contract than the offeror should use the information provided in Section C, Exhibit 1. During performance of the contract there will be major renovation work completed and begun. When required there will be a contract modification with an equitable adjustment up or down.

108. C-4.B - Since the Contractor must make provisions for back up personnel, please provide the seniority list of personnel with their anniversary dates for proper calculation back up staffing.

ANS: SEE ANSWER TO QUESTION #65 ABOVE

109. C-8 Historically how many man-hours have been used to perform this requirement?

ANS: 16 Man Hours

110. C-13 How should the contractor factor the fixed Project Manager and Other

Supervisory costs on a pro-rata basis for CLINS 2 and 3, they are estimates?

ANS: The estimate is an amount based upon historical data for reimbursable work. The rates for the Project Manager and Other

Supervisory provided in Section B are used as needed.

111. if this is a teaming relationship (2 contractors) consummated by a teaming agreement, can each company make up the combined 3 past performance requirements (2 from 1 company and 1 from the other?

ANS: No! Each company needs to provide 3 past performance requirements.

112. How can we predict the total annual cost for Snow Removal alone when 1) It is typically a billabe rate such as $150/per hour for plowing by the snow removal subcontractor and 2) When historically in the Washington, DC area we have had a tremendous amount of snow in one season (up to 4 feet) and in another season (up to several inches) in another season...?

ANS: Check the past 5-10 years to get snapshot of average snowfall when calculating your predicted snowfall.