OIG - CRP - SAQMMA09R0035.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SAQMMA09R0035 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

08/07/2009

6. REQUISITION/PURCHASE NUMBER

CODE: LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Frederick Washington 703-875-4985

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

washingtonfj@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1-4 X I CONTRACT CLAUSES 28-69

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-6 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 7-12 X J LIST OF ATTACHMENTS 70

X D PACKAGING AND MARKING 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 14-15 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

71-80

X F DELIVERIES OR PERFORMANCE 16

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 81-96X G CONTRACT ADMINISTRATION DATA 17-21

X M EVALUATION FACTORS FOR AWARD 97-X H SPECIAL CONTRACT REQUIREMENTS 22-27

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDER DAYS(%)

0.00 %

20 CALENDER DAYS(%)

0.00 %

30 CALENDER DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: RMGFO

GLOBAL FIN. SVCS (RM/GFS/ADO/FM) CHARLESTON, SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

OFFICE OF CLAIMS (RM/GFS/F/C)

CHARLESTON, SC 29415-5008

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Frederick Washington

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

08/07/2009

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SAQMMA09R0035

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Scope and SOW

D Packaging and Marking D.1 Deliverables

E Inspection and Acceptance 52.246-11 Higher-Level Contract Quality Requirement (Feb 1999) 52.246-15 Certificate of Conformance (Apr 1984) E.1 Acceptance 52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001)

F Deliveries or Performance 52.211-11 Liquidated Damages--Supplies, Services, or Research and Development (Sept 2000) 52.242-15 Alt I Stop-Work Order (Aug 1989)- Alternate I (Apr 1984) 52.242-17 Government Delay of Work (Apr 1984) F.1 Deliverables 52.242-15 Stop-Work Order (Aug 1989)

G Contract Administration Data G.1 Contract Administration

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

H Special Contract Requirements H.1 Special Requirements

I Contract Clauses 52.232-1 Payments (Apr 1984) 52.232-8 Discounts For Prompt Payment (Feb 2002) 52.232-11 Extras (Apr 1984) 52.232-18 Availability Of Funds (Apr 1984) 52.232-20 Limitation Of Cost (Apr 1984) 52.232-25 Alt I Prompt Payment (Oct 2003)- Alternate I (Feb 2002) 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information (May 1999) 52.232-36 Payment by Third Party (May 1999) 52.233-1 Disputes (July 2002) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.237-3 Continuity Of Services (Jan 1991) 52.242-1 Notice of Intent to Disallow Costs (Apr 1984) 52.242-4 Certification of Final Indirect Costs (Jan 1997) 52.242-13 Bankruptcy (July 1995) 52.243-2 Alt I Changes--Cost-Reimbursement (Aug 1987)- Alternate I (Apr 1984) 52.244-6 Subcontracts for Commercial Items (Mar 2007) 52.245-1 Government Property (June 2007) 52.245-1 Alt I Government Property (June 2007)- Alternate I (June 2007) 52.245-9 Use and Charges (June 2007) 52.245-11 Government Property (Facilities Use) 52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-23 Limitation of Liability (Feb 1997) 52.202-1 Definitions (July 2004) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti-Kickback Procedures (Jul 1995) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997) 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997) 52.203-13 Contractor Code of Business Ethics and Conduct (Dec 2008) 52.203-14 Display of Hotline Poster(s) (Dec 2007) 52.204-1 Approval of Contract (Dec 1989) 52.204-7 Central Contractor Registration (Apr 2008)

52.204-9 Personal Identity Verification of Contractor Personnel. (Sept 2007) 52.204-10 Reporting Subcontract Awards 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Sept 2006) 52.211-15 Defense Priority and Allocation Requirements (Apr 2008) 52.215-8 Order of Precedence--Uniform Contract Format (Oct 1997) 52.215-10 Price Reduction for Defective Cost or Pricing Data (Oct 1997) 52.215-12 Subcontractor Cost or Pricing Data (Oct 1997) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.216-18 Ordering (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.216-23 Execution and Commencement of Work (Apr 1984) 52.216-24 Limitation of Government Liability (Apr 1984) 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements - Non-Commercial Item Acquisition With Adequate Price Competition (Feb 2007) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6 Notice of Total Small Business Set-Aside (June 2003) 52.219-14 Limitations on Subcontracting (Dec 1996) 52.219-17 Section 8(A) Award (Dec 1996) 52.222-7 Withholding of Funds (Feb 1988) 52.222-12 Contract Termination-Debarment (Feb 1988) 52.223-6 Drug Free Workplace (May 2001) 52.224-2 Privacy Act (Apr 1984) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Feb 2007) 52.232-16 Progress Payments (July 2009) 52.232-23 Assignment Of Claims (Jan 1986) 52.232-32 Performance-Based Payments (Jan 2008) 52.233-3 Protest after Award (Aug 1996) 52.233-3 Alt I Protest after Award (Aug 1996)- Alternate I (Jun 1985) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.243-3 Changes--Time-and-Material or Labor-Hours (Sept 2000) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 652.219-71 SECTION8(a) DIRECT AWARDS (AUG 1999)

J List of Attachments J.1 Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-2 Certificate Of Independent Price Determination (Apr 1985) 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (Sept 2007) 52.204-3 Taxpayer Identification (Oct 1998) 52.204-5 Women-Owned Business (Other Than Small Business) (May 1999) 52.204-8 Annual Representations and Certifications (Jan 2006) 52.209-5 Certification Regarding Responsibility Matters (Dec 2008) 52.215-6 Place of Performance (Oct 1997) 52.219-1 Small Business Program Representations (May 2004) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan--Certification (June 2008) 52.230-7 Proposal Disclosure Cost Accounting Practice Changes (Apr 2005)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-6 Data Universal Numbering System (DUNS) Number (Apr 2008) 52.211-7 Alternatives to Government-Unique Standards (Nov 1999) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) 52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2004) 52.215-1 Alt I Instructions to Offerors--Competitive Acquisition (Jan 2004)- Alternate I (Oct 1997) 52.215-1 Alt II Instructions to Offerors--Competitive Acquisition (Jan 2004)- Alternate II (Oct 1997)...

52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997) 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) L.I Instructions 52.207-1 Notice Of Standard Competition (May 2006)

52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy Program Use (Apr 2008) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data (Oct 1997) 52.216-1 Type of Contract (Apr 1984) 52.216-27 Single or Multiple Awards (Oct 1995) 52.232-28 Invitation to Propose Performance-Based Payments (Mar 2000) 52.232-28 Alt I Invitation to Propose Performance-Based Payments (Mar 2000)- Alternate I (Mar 2000) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-3 Alterations in Solicitation (Apr 1984) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

M Evaluation Factors for Award 52.217-4 Evaluation of Options Exercised at the Time of Contract Award (June 1988) 52.217-5 Evaluation of Options (July 1990) M-1 Evaluation Factors

1 0.00 LT

Doc Ref No:

Delivery Date FOB:

01/20/2009 Destination

B.1 Services and Prices

B.1 MINIMUM AND MAXIMUM CONTRACT AMOUNTS--INDEFINITE QUANTITY

CONTRACT (05/95)

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

Base $15,000.00

Option 1 $15,000.00

Option 2 $15,000.00

Option 3 $15,000.00

Option 4 $15,000.00

(b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $___________.

B.2 TYPE OF CONTRACT (05/95)

This is an Indefinite Delivery/Indefinite Quantity type contract with task orders that will be issued on a Labor Hour or Time and Materials basis. This will be determined on a task order basis. It is anticipated that orders will be issued to the extent practical using Performance Based Service Contract (PBSC) methods, with Incentives and Disincentives. THE GOVERNMENT ANTICIPATES MULTIPLE AWARDS FROM

THIS SOLICITATION.

B.3 DESCRIPTION OF SERVICES

The contractor is responsible for professional accounting and audit services, on a delivery order basis, on the programs, activities and functions of the United States Department of State including the Broadcasting Board of Governors, other Federal entities under the authority of the Secretary of State, and to those agencies included in Section G.

Rates shall include direct and indirect labor, overhead and profit, the preparation of an original paper copy and an electronic format using Microsoft Word or compatible software of each report or work product produced under a delivery order.

B.4 PRICING TABLE

SAQMMA09R0035

Line Item Summary

Solicitation Number:

SAQMMA09R0035

Contract Number: Title: Accounting and Audit Services

Date of Solicitation:

08/07/2009

Line Item No. Description Quantity Unit Unit Price Total Cost

See Attachment C

B.5 GRAND SUMMARY BASE YEAR AND 4 OPTION YEARS FOR OFFER EVALUATION

See Attachment C

B.6 Travel. The contractor shall keep complete and accurate records to support all invoices for travel expenses under this contract.

Travel expenses incurred by the contractor shall be in accordance with the Standard Government Travel Regulations, Joint Travel Regulations, or the Federal Travel Regulation’s in effect at the time of each trip, and not exceed the following:

(a) Contractor employees may make one weekend trip at Government expense to home base in accordance with per diem rates in effect at the time of travel, for each three weeks in continuous travel status.

This policy applies to Washington, D.C. area contractor employees in the conterminous United States. Delivery Orders shall provide for all authorized weekend trips. Other trips away from a job site for personal reasons shall be during off duty hours.

(b) Cost of air travel by the most direct route. Air Coach and air tourist accommodations constitute the normal class or airfare that shall be utilized. First class airfare shall not be authorized or allowed under this contract.

(c) The contractor shall not be reimbursed for labor-hours utilized while in travel status for travel performed after 5 p.m. Monday through Friday, or any time on Saturdays, Sundays, or holidays including foreign post local holidays.

(d) Travel by motor vehicle including rented automobile shall be reimbursed on a reasonable actual expense basis, or at the contractor’s option on a mileage basis at a rate in effect at the time of travel plus any toll and ferry charges.

The above travel expense shall be reimbursed on actual cost basis in accordance with the Federal Travel Regulations, and in all cases the Government official specified in the delivery order shall approve all travel.

Section C - Descriptions/Specifications/Statement of Work

C.1 Scope and SOW

C.1 INCORPORATION OF CONTRACTOR'S TECHNICAL PROPOSAL (05/95)

(a) The contractor shall perform this contract in accordance with its technical proposal dated ______ and any revisions thereto submitted in response to Solicitation No. SAQMMA09R0035.

(b) The contractor's technical proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" clause in SECTION I of this contract. Under the "ORDER OF PRECEDENCE" clause, the contractor's technical proposal shall follow "the specifications" in the order of precedence.

C.2 SCOPE

The Office of Inspector General (OIG) conducts audits, inspections, and investigations of the programs and operations of the United States Department of State (the Department) including the Broadcasting Board of Governors, and other Federal entities under the authority of the Secretary of State. The OIG recommends policies and activities to prevent and detect fraud and abuse and to promote economy, efficiency and effectiveness. The OIG also informs its respective agency heads and the Congress of problems and deficiencies and recommends actions to correct problems and deficiencies. The Inspector General offices of the Federal agencies, included in Section G.6 Ordering Procedures, also conduct audits, inspections, and investigations of their programs and operations under the purview of their respective agencies and are authorized to use this contract.

C.3 SUPPLIES OR SERVICES

The contractor shall provide professional accounting and audit services, on a delivery order basis, on the programs, activities and functions of the United States Department of State (the Department) including the Broadcasting Board of Governors, and, other Federal entities under the authority of the Secretary of State, and to those Federal agencies included in Section G.6 Ordering Procedures. These include, among others, U.S.

embassies and consulates, U.S. sections of international organizations, joint voluntary agencies, and other Federal agencies. They also include any organization working under contract or grant for the Department and other government agencies. The work shall be done under the statement of work contained in Section C of this contract. The Government will pay the contractor for actual hours worked only. The contractor is not permitted to make up hours not worked for any reason.

The contractor shall have enough full time staff to complete complex delivery orders at any time of the year.

The contractor's partners, principals and audit managers shall be independent certified public accountants licensed as such by a state or other political sub-division of the United States. The contractor shall also have a license to practice public accounting issued by a state or other political sub-division of the United States.

As the OIGs require the contractor shall:

- Provide technical aid and training.

- Perform financial audits, performance audits, expanded scope audits, indirect cost audits, or other types of audits.

- Perform pre-award surveys, pricing reviews, quality control reviews, evaluations, analyses, and follow-ups.

- Conduct surveys, provide technical assistance, prepare audit plans and reports.

- Perform other work to carry out the inspectors generals’ responsibilities under the Inspector General Act of 1978, the Foreign Service Act of 1980, and the Chief Financial Officers Act of 1990.

- Provide professional individuals to aid the OIGs and the contractor in doing work under this contract.

These will include civil and electrical engineers, health and safety professionals, program analysts, management analysts, computer engineers and programmers, law enforcement and security professionals, and foreign affairs professionals. They may also include individuals qualified in actuarial science, statistical sampling, law, construction, systems analysis, data communications, and others.

C.4 STATEMENT OF WORK

a. Requirements. The contractor shall provide qualified personnel needed by the OIG to meet its statutory responsibilities. All work shall be accomplished under government auditing standards issued by the Comptroller General of the United States (Government Auditing Standards: July 2007 Revision).

As specified in individual delivery orders, the contractor shall:

(1) Perform assigned tasks, meet time schedules and deliver work products.

(2) Begin work on all delivery orders within 14 calendar days of the delivery order effective date.

(3) Follow Government Auditing Standards, pertinent audit guides and the American Institute of Certified Public Accountants' Generally Accepted Auditing Standards.

b. Reports. The contractor shall prepare all reports and other work products as the delivery orders and Government Auditing Standards provide. A principal or partner shall review, approve and sign all reports and work products.

c. Submission of Products.

(1) The contractor shall submit all reports and other work products as specified in individual delivery orders.

(2) The contractor shall cross-reference one copy of each report and other work products to the specific supporting work papers.

d. Work Papers.

(1) The contractor shall prepare work papers under Government Auditing Standards. They will be cross-referenced to the pertinent audit guide(s) and to the applicable sections of required reports.

(2) All work papers prepared under this contract and related delivery orders shall be the property of OIG and the Department. OIG shall have access to the contractor's work papers during and after an audit. In addition, the contractor shall keep unclassified work papers for six years after the closure of the recommendations at no cost to the Government. The contractor shall store all classified work papers at Government facilities. OIG reserves the right to obtain and review any work papers from the Contractor.

These reviews shall be conducted at OIG’s discretion at either the Contractor’s site or at the appropriate OIG office. When reviewed at the OIG’s site, the work papers will be sent to the OIG office for review and evaluation by OIG staff. After completion of the review, OIG may hold a conference with the Contractor to discuss any issues. OIG may choose to visit the Contractor or Subcontractor site during the audit to assess performance of the review.

e. Quality Control Program. The Contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met. As with the work paper review, OIG reserves the right to obtain and review all work papers associated with the Contractor’s internal quality control program. These reviews shall be conducted at OIG’s discretion at either the selected firm’s site or at the OIG office. When reviewed at OIG’s site, the work papers will be sent to the OIG office for review and evaluation by OIG staff.

After completion of the review, OIG may hold a conference with the Contractor to discuss any issues. OIG may choose to visit the Contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

f. Entrance and Exit Meetings. The contractor shall hold entrance and exit meetings with auditees.

The contractor shall coordinate these meetings five days in advance with the OIG task monitor specified in the delivery order.

g. Auditee Notification. The contractor shall:

(1) Tell the auditee of forthcoming audits, reviews, evaluations, analyses and other assignments in writing.

(2) Confirm security clearances with the Bureau of Diplomatic Security.

h. Audit Resolution. The contractor shall aid the OIG in resolving audit findings.

C.5 Employee Categories

The contractor shall provide fully qualified personnel, consistent with the skill levels of each employee category shown below. Each category description included defines the minimum skill levels required for each category.

The following employee categories shall apply to all work under the contract. Individuals assigned to a category must meet the qualifications specified by category. Under all employee categories individuals must have the classification in the subcontractor’s firm as in the offeror’s firm. Excepting non-audit experts and intern accountants and auditors approved by a delivery order, all individuals shall have a four-year college degree. They must have successfully completed at least 24 semester hours in accounting subjects from and at a fully accredited college or university.

Before adding or promoting staff to work under this contract, the contractor shall submit a resume for each employee to the contracting officer's representative for approval.

a. Partner/Principal

Partners and principals shall have at least seven years audit experience. They shall be licensed as certified public accountants by a state or other political sub-division of the United States. Partner and principal responsibilities include liaison with the Department, overall project management, and final report review.

b. Audit Manager

Audit managers shall have at least six years audit experience. They shall be licensed as certified public accountants by a state or other political sub-division of the United States. Audit manager responsibilities include management and supervision of an audit team or teams including on-site quality control.

c. Supervisor

Supervisors shall have at least five years audit experience. Supervisor responsibilities include on-site supervision of an audit team or teams.

d. Senior Accountant/Auditor

Senior accountants and auditors shall have at least four years audit experience. Senior accountant and auditor responsibilities include independent performance of a major segment of an audit.

e. Staff Accountant/Auditor

Staff accountants and auditors are responsible for performing audit steps under the supervision of a senior accountant or higher labor category.

f. Accountant/Auditor Intern

Accountant and auditor interns are undergraduate students who have completed at least four semester hours in accounting courses. The work by them is under the direct supervision of a staff accountant or auditor or a higher level individual.

g. Non-Audit Specialist

Non-audit experts include civil and electrical engineers, health and safety professionals, program analysts, management analysts, computer engineers and programmers, law enforcement and security professionals, and foreign affairs professionals. They may also include individuals qualified in actuarial science, statistical sampling, law, construction, systems analysis, data communications, and others.

h. IT Project Manager

Information Technology (IT) project managers are responsible for the overall performance of an assignment. They are responsible for supervising assignments and for the completion of agreed-upon-assignment plans. They coordinate all subordinate activities. They review all work products to assure they meet professional standards and the assignment's objective.

IT project managers shall possess a college degree from a fully accredited college or university, which includes 24 semester hours of accounting. Minimum educational background in any combination must meet the requirements to take the Certified Information Systems Auditor (CISA) or Certified Public Accountant (CPA) examinations. A CPA certificate, a CISA certificate or a Certificate in Data Processing (CDP) may be substituted for two years of the needed education or two years of the needed experience.

IT project managers must have ten years of experience in auditing and or computer programming/system analysis, including not less than six years of IT audit experience. At least two years of this experience must be as a manager of IT audits.

i. Senior IT Auditor

Senior IT auditors supervise, direct and participate in the efforts of staff auditors in completing agreed-upon assignment plans. They supervise staff auditors and review work papers prepared during an assignment for proper documentation. They summarize the results of an assignment for consideration by the IT project manager of items to be included in draft reports.

Senior IT auditors shall have a college degree in computer science, accounting or business administration from a fully accredited university or college. Advanced professional education in the field of IT auditing is desirable. A CPA certificate, a CISA certificate or a CDP may be substituted for two years of the needed education or two years of the needed experience.

Senior IT auditors shall have seven years experience in auditing and or computer programming/systems analysis, including not less than five years of experience in IT auditing. At least one year of this experience shall be as a senior IT auditor of IT financial application systems.

j. Staff IT Auditor

Staff IT auditors perform individual audit steps under the supervision of senior IT auditors. They prepare work papers and support documentation for audit exceptions and or findings. They participate in the preparation of draft and final audit reports.

Staff IT auditors shall have a college degree in computer science, accounting or business administration from a fully accredited university or college.

C.6 KEY PERSONNEL

Key personnel, by labor category, have an asterisk in Section B. They are essential to the contract. Key personnel shall have or obtain within 180 days of entering into this contract a SECRET security clearance. The contractor will get security clearances for its other personnel as the Department requires. The contractor shall not divert key personnel working under a delivery order without the written consent of the contracting officer or his or her representative. The contractor shall submit requests for proposed changes as stated in Section H - Key Personnel.

C.7 FRAUD

If, during the course of the examination, the auditors uncover indications of possible fraud or other situations which need to be brought to the attention of the Department, they shall immediately notify the contracting officer’s representative by telephone and confirm the conversation in writing. The auditors shall perform sufficient fieldwork to be able to clearly describe and document the situation. Further, the contractor shall submit copies of the documents in question to the contracting officer’s representative and shall not discuss the situation with the auditee without the permission of the Department. Examples of the types of situation which need to be brought to the attention of the Department are intent to commit an illegal or wrongful act or series of such acts to achieve a purpose inconsistent with law or public policy in order to obtain money, property, or personal advantage; deceit; trickery; cheating; misrepresentation; intentional deception, deliberate conduct as keeping a double set of books; making alterations; false entries, false invoice or false documents; destruction of records; concealment of assets.

C.8 EXTRANEOUS ACTIVITIES

(a) The contractor is prohibited from contracting or making any other financial arrangement with the auditee related to the conduct or resolution of any matter arising out of the particular audit or review or related audits of sub-recipients.

(b) The contractor shall certify, prior to performance under any delivery order issued under this contract, that it does not have any interest in any company it is to audit and that it has not performed audit services for said company in the past two years.

Section D - Packaging and Marking

D.1 Deliverables

D.2. DATA PACKAGING REQUIREMENTS (11/96)

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.3. MARKING OF REPORTS (05/95)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

Section E - Inspection and Acceptance

Clauses By Reference Clause Title Date 52.246-11 Higher-Level Contract Quality Requirement (Feb 1999) 02/16/1999

52.246-15 Certificate of Conformance (Apr 1984) 04/01/1984

E.1 Acceptance

[EMPTY CLAUSE TEXT]

52.246-6 Inspection--Time-and-Material and Labor-Hour (May 2001) 05/11/2001

(a) Definitions. As used in this clause-

"Contractor's managerial personnel" means any of the Contractor's directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of-

(1) All or substantially all of the Contractor's business;

(2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or

(3) A separate and complete major industrial operation connected with the performance of this contract.

"Materials" includes data when the contract does not include the Warranty of Data clause.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor-Hour Contracts clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(g)(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(ii) Terminate this contract for default.

(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.

(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(2) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(k) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(End of clause)

Section F - Deliveries or Performance

Clause Title Date 52.211-11 Liquidated Damages--Supplies, Services, or Research and Development (Sept

2000)

09/25/2000

52.242-15 Alt I Stop-Work Order (Aug 1989)- Alternate I (Apr 1984) 04/01/1984

52.242-17 Government Delay of Work (Apr 1984) 04/01/1984

F.1 Deliverables

[EMPTY CLAUSE TEXT]

52.242-15 Stop-Work Order (Aug 1989) 08/01/1989

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

Section G - Contract Administration Data

G.1 Contract Administration

G.2 CONTRACT ADMINISTRATION DATA (01/98)

Contracting Officer: Edward Baran

Contract Administrator: Frederick Washington

Telephone Number: (703) 284-1926

First Class Mailing: U.S. Department of State

Office of Acquisition Management

P.O. Box 9115, Rosslyn Station

Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State

Office of the Inspector General

Suite 840

1700 N. Moore Street

Arlington, Virginia 22209

Contracting Officer's Representative:

Jacqueline Jones

Telephone Number: (703) 284-2704

U.S. Department of State

SA-39

1700 Moore Street

Suite 720

Arlington, VA 22209

G.3 DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1994) (ACQ

STANDARD FORMAT) (05/95)

(a) The contracting officer may designate in writing one or more Government employees, by name and position title, to take action for the contracting officer under this contract. Each designee shall be identified as a contracting officer's representative. Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the contracting officer’s representative is a warranted contracting officer and this authority is delegated in the designation.

(b) The contracting officer’s representative is identified in Section G of this contract under "CONTRACT

ADMINISTRATION DATA."

1994) (ACQ STANDARD FORMAT) (05/95)

(a) The contracting officer may designate in writing one or more Government employees, by name and position title, to take action for the contracting officer under this contract. Each designee shall be identified as a contracting officer's representative. Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the contracting officer’s representative is a warranted contracting officer and this authority is delegated in the designation.

(b) The contracting officer’s representative is identified in Section G of this contract under "CONTRACT

ADMINISTRATION DATA."

G.5 USE OF CONTRACTS BY OTHER GOVERNMENT AGENCIES

For purposes of FAR 52.216-18 Ordering, the agencies set forth below are authorized to place delivery orders under the contract directly with the contractor. These agencies are authorized to purchase the services shown in Sections B and C directly from the contractor. Other agencies shall be responsible for describing services needed, delivery requirements, and providing funds citation. Other agencies placing delivery orders under this contract shall give a copy of each delivery order to the State Department’s contracting officer’s representative shown in G.1 five work days prior to issuing it to the contractor. Payments for services ordered by other agencies shall be the sole responsibility of the ordering agencies. Any disputes, claims or ratification’s arising out of delivery orders placed by other agencies under this section shall be settled by the other agencies and the contractor under this contract without recourse to the Department of State. Each order issued by another agency shall designate a contracting officer having jurisdiction for administration of that order, including any disputes arising there under. FAR 52.232-23 Assignment of Claims applies to assignment of payment due only from the Department of State, not other ordering agencies. Using agencies shall provide a monthly report to the contracting officer’s representative indicating identity of line item, aggregated amount and cumulative dollar amount purchased for purposes of tracking the ceiling price of the contract and to keep an inventory of service purchased.

G.6 ORDERING PROCEDURES (11/96)

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officers

Corporation for National and Community Service

U.S. International Trade Commission

Executive Office of the President

U.S. Securities and Exchange Commission

Federal Trade Commission

International Boundary and Water Commission, United States & Mexico

The African Development Foundation

Agency for International Development

International Joint Commission

U.S. Nuclear Regulatory Commission

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Statement of work

(4) Scope

(5) Deliverables including delivery dates;

(6) Period of performance

(7) Key personnel

(8) Compensation by labor category unit and total and other direct costs, and total delivery order amount;

(9) Accounting and appropriation data;

(10) Government oversight person;

(11) Security clearance level, applicable to the delivery order, if any; and

(12) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216?18 "ORDERING."

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS 10/30/2008

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the Central Contractor Registration (CCR) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name: U.S. Department of State

Global Financial Services

Attn: Office of Claims (RM/GFS/F/C)

Charleston Financial Service Center

Mailing Address:

Post Office Box 150008

Charleston, SC 29415-5008

Telephone Numbers:

Director’s Secretary Voice 843-202-3761

Fax 843-746-0749

Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service

Email: commercialclaims@state.gov

Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims

Email: GFS-ChiefVC@state.gov

Phone: 843-202-3881

(End of clause)

Section H - Special Contract Requirements

H.1 Special Requirements

H.1.1 GOVERNMENT-FURNISHED EQUIPMENT AND SPACE (ON-SITE)

For contractor personnel performing work on Government premises, the Government shall provide: on-site office space, furniture, and telephone service.

H.2 INSURANCE REQUIREMENTS (05/95)

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified. Before commencing work under this contract, the contractor shall certify to the contracting officer, in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensated under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the contractor shall provide aircraft public and passenger liability insurance.

Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the contractor shall provide vessel collision liability and protection and indemnity liability insurance.

H.3 KEY PERSONNEL (02/96)

(a)…