S02.36C26320Q0632.pdf

PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 78 1. REQUISITION NO.

636-21-1-9067-0003

36C26320Q0632

6. SOLICITATION ISSUE DATE

08/13/2020

Scott Morrison scott.morrison2@va.gov 605-336-3230 TIME 08-24-2020

11:59PM CST

Sioux Falls VA Health Care System

Networking Contracting Office 23

2501 W 22nd Street

Sioux Falls SD 57105

Y

561990

$12 Million

N/A

X

VA Central Iowa Health Care System

Des Moines Division

3600 30th St.

Des Moines IA 50310

Department of Veterans Affairs

Network Contracting Office 23 (NCO 23)

2011 W26TH St. Rm 103

Sioux Falls SD 57105 https://www.fsc.va.gov/einvoice.asp Department of Veterans Affairs VA Financial Services Center Via The Tungsten Network Refer to VAAR Clause 852.232-72

Shredding Services for VA Central Iowa Health Care System and assigned locations listed in the statement of work below

This document represents a solicitation to establish a service contract containing a 12 month base and four each option years.

Base year Period of Performance 10/01/2020 - 01/31/2021 1 02/01/2021Option Year - 01/31/2022

Option Year 2 02/01/2022 Option Year 3 02/01/2023 Option Year 4 02/01/2024

- 01/31/2023

- 01/31/2024

- 01/31/2025

See Section E within Addendum to FAR 52.212-1 for

Instructions to Offerors.

See Section E, FAR 52.212-2, for Evaluation Factors.

25. ACCOUNTING AND APPROPRIATION DATA

636-3610162-9067-856100 2542 0300561Z2 636-21-1-9067-0003 x x

X 1

Scott Morrison

NCO2316l2-65423

Department of Labor Wage Determination document WD15-5979 applies to services performed

See the attached Wage Determination document

Offerors may submit technical questions no later than midnight CST 08/19/2020.

x

36C26320Q0632

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2020)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)…..33

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)…33

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)…37

C.8 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)…38

C.10 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)…39

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)….40

C.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)….41

C.13 NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS

MANAGEMENT LANGUAGE FOR CONTRACTS…………………………………….41

C.14 VA INFORMATION AND INFORMATION SECURITY PRIVACY…………… …………..43

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)………..53

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (DEC 2019)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION…77

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: 36C263 Scott Morrison, Contracting Officer

Sioux Falls VA Health Care System Networking Contracting Office 23 2501 W 22nd Street Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: The Department of Veterans Affairs, Financial

Services Center (FSC), has changed the accounts payable process and has transitioned to electronic invoicing. Your participation in this existing process is required in order to continue providing products or services to the Department of Veteran Affairs in compliance with the

Improper Payments Elimination and Recovery Act of 2010 (IPERA) and Mandate AN97. To begin submitting electronic invoices, free of charge, please visit the following website:

http://ob10.com/us/en/veterans-affairs-us/ and review the electronic invoicing process.

TBD

http://ob10.com/us/en/veterans-affairs-us/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

* See Provision 52.212-2 that contains “Technical Requirements”, offers submitted must clearly satisfy each of the technical requirements as they relate to the Statement of Work listed below.

* Questions regarding this procurement must be submitted no later than 72 CST hours prior to the end of the solicitation period.

* Prime and Subcontractors - The prime contractor shall provide information identifying subcontractors and services to be performed by the subcontractors. The prime contractor shall submit evidence that a subcontractor(s) is qualified and legally able to provide services. Quotes must contain subcontracting financial data citing the total value in dollars that will be utilized on services performed by subcontractor(s).

Statement of Work

General Scope of the Contract:

The VA Central Iowa Health Care System (VACIHCS), located at 3600 30th Street, Des Moines, Iowa 50310 requires document destruction services in compliance with VA Directive 6371. Currently, VACIHCS generates approximately 290,000 pounds of paper per fiscal year with sensitive information, which is collected in locked security consoles located throughout the VA facility. It is the intent of the

Department of Veterans Affairs to ensure the personally identifiable information (PII) of all individuals, including veterans, dependents, and employees, and other sensitive information that is contained in temporary paper records is properly disposed of.

1. Definitions as Used in this Statement of Work:

a) VACIHCS. (VA Central Iowa Health Care System)

b) C.O. (Contracting Officer)

c) C.O.R. (Contract Officer Representative)

d) I.S.O. (Information Security Officer)

e) Contractor. (Vendor that is awarded contract).

f) P. O.C. (Point of Contact)

a) P.I.V. All contractor personnel who will perform services at the VA facility must acquire VA identification through the VA's Personal Identification Verification (PIV) system. The contractor personnel shall wear visible VA contractor identification at all times while on VA premises. The documentation to obtain a PIV badge will be provided by VA to the contractor after award. Contractor personnel will be required to be fingerprinted to receive a PIV badge. Any cost associated with PIV cards (i.e.

judication) is the responsibility of the contractor.

g) Administrative. Billing, reports, issues, and documents. This includes any document destruction certificates requested of subcontractors.

h) Subcontractor. Any person, or business that takes possession of VA documents, from the contractor up to final destruction.

i) Appendix A. Location and number of bins located at VACIHCS and other locations described in the document.

j) Appendix A2. Container Locations.

k) Appendix B. Chain of Custody Log.

l) Appendix C. VA Directive 6371

m) PII; PHI and VA documents. PII is any information about an individual including, but not limited to, education, financial transactions, medical history, and criminal or employment history, and information which can be used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother's maiden name, biometric records, including any other personal information which is linked or linkable to an individual.

n) Certification of Destruction. Written documentation that attests to the completion of the destruction process after the final destruction, as defined by VA Directive 6371 and this SOW.

The certification is not considered a valid certification of destruction if completed and submitted prior to the final destruction of the records. The certification must contain sufficient information to attest to the final destruction of the temporary paper records, the destruction method used’ where they were destroyed’ and who was responsible for their final destruction. A certificate of destruction shall be provided by the contractor to VA after every service.

1) If the final destruction is completed by an information destruction contractor, then the written certification of destruction must be completed by the information destruction contractor.

2) If the final destruction is completed by a subcontractor to the information destruction contractor, then the written certification of destruction must be completed by this third party, or by the information destruction contractor, with assurance from the third party that final destruction was completed. The assurance can be in general terms describing the destruction method, date of destruction and amount destroyed, i.e., 75 bales of shredded material.

3) Certificate of Destruction documents must be in paper form with inked signatures and presented to the C.O.R. within 30 days of the final destruction. Permission to use electronic signatures or emailed copies, of any documentation, must be in writing to the C.O.R. for approval.

o) Final Destruction. The process through which temporary paper records are pulped, macerated, shredded or otherwise destroyed to a degree that definitively ensures that they are not readable or reconstruct able to any degree. If this final destruction is performed away from a VA facility it must be performed by an information destruction contractor (or its subcontractor of third party) who has demonstrated that:

1) Its destruction process constitutes final destruction as defined in this SOW; and

2) It has implemented reasonable physical safeguards to protect VA documents during their transportation, transfer, or storage (e.g., more than 01 days) must be approved in advance and in writing by the C.O.R.

p) Interim Destruction. Any physical destruction process that substantially reduces the risk that PII, PHI, or other VA sensitive information will be disclosed during transport and storage as defined in this SOW.

q) Chain of Custody. A written means of tracking the records that have been marked for destruction throughout the entire destruction process until a certificate of destruction is received. Attachment B. Chain of Custody Log shall be used by contractor and subcontracts (See 1. Definition as used in this SOW; h. attachment

B.) for documentation.

r) Document destruction services. Consist of physically collecting confidential papers from consoles located throughout the VACIHCS on a regularly scheduled basis, to be mutually determined by the contractor and VACIHCS.

s) The destruction of the records must be witnessed by a VA employee who is authorized to witness the destruction process.

2. Administrative.

a. Billing. The contractor shall submit one monthly bill for all services during the billing period no more than 30 days after services have been rendered. Upon written or verbal notice from the COR, billing issues shall be resolved within 5 business working days or email the COR with a firm date of resolution.

b. Documentation. shall be in paper form, with inked signatures, unless written permission is granted by the C.O.R. (i.e. certificate of destruction, chain of custody log).

c. Electronic signature capture. shall not be permitted unless written permission is granted by the COR. The COR shall provide the POC a list of names, of VA employees, authorized to sign documentation.

d. P.O.C. Contractor shall provide one single person to handle all billing, customer service requests, or personnel issues. The preferred signor of documentation is the

COR.

e. Issuance of P.I.V. Cards. The POC shall ensure all onsite staff are issued a PIV card within 30 days of contract award. Written notification to the C.O.R. is required within 24 hours if an employee’s PIV card is lost, stolen or revoked.

f. Chain of Custody. The Chain of Custody Log, must be presented to the C.O.R. no more than 30 days after documents final destruction, must be the original document

(emailed or copy documents are prohibited), and fully filled out by all parties who take possession or stores documents prior to final destruction.

g. Conference calls. The COR shall have the right to request a conference call to resolve customer service, billing or documentation issues. The COR shall give a 24-hour notice via email to discuss any ongoing issues with the POC, their supervisor or the individual solely responsible for this contract. If resolution cannot be resolved through the conference call, the COR shall inform the Contracting Officer, and schedule a conference call to seek resolution or understanding.

3. Onsite Staff.

a. CODE OF CONDUCT. All Visitors, Patients and staff are bound to the code of conduct. This includes contractors and their subcontractors. Violations of the code of conduct will be reported to the contractor P.O.C. via email or phone call. Any onsite personnel who violates the Code Of Conduct shall be subject to revocation of PIV card and access to VA property.

b. Parking violations. The driver is responsible for parking in appropriate parking according to VA parking policy. The driver of the vehicle will be responsible for any parking violations issued by VA Police. If a driver is issued a citation or parking violation of any sort (i.e. warning or ticket) the POC shall inform the COR within 24 hours.

c. Disruption. Onsite staff shall not disrupt patient care or operations during services.

d. PIV cards. Onsite staff are required to wear PIV cards, have them visible and above the waist line while performing services.

e. Onsite log book. Onsite staff are required to report to the COR’s office to sign the vendor log book.

f. Console breach. Onsite techs shall immediately report any breach of a console to the

COR.

g. Contractor personnel. Any onsite staff performing document destruction services for

VACIHCS including; the collection, staging, destruction, and transportation of the material must have the following:

a. Outstanding customer service skills

b. Commercials Driver License (Class B)

c. One-year experience working in health care environment

d. Knowledge of maintenance and operability of equipment used to perform document destruction

e. The contractor personnel will be required to check-in at the Environmental

Management Services (EMS) Office before every service. There, they will receive keys to gain access to permitted areas and shall return the keys after every service.

f. Dress shall consist of uniforms, khakis, or similar clothing along with work shoes. Jeans are not allowed.

g. Smoking is prohibited inside any buildings at the VA. Designated smoking areas shall be adhered to at all times.

h. Possession of weapons or contraband is prohibited and shall subject contractor employee to arrest and termination from future performance under this contract. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

4. Services

1. Coordination. Contractor shall work with the VA COR to coordinate a definitive schedule of services. The table below shows the locations where the consoles shall be located, the approximate number of consoles for each location, and the estimated schedule of services. The consoles shall be provided to VA by the contractor. The consoles shall remain the property of the contractor.

2. Federal Holidays. Services days that fall on a Federal Holiday will need to be rescheduled with coordination of the COR. Typically, services will either be the day before or the day after the Federal Holiday. The ten Federal Holidays observed by

VA are:

New Year's Day Martin Luther King's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

3. Emergency services calls may be placed by VA to the contractor during normal business hours (8:00 AM to 4:30 PM CST), Monday through Friday. A telephone response from the contractor shall be received by VA within four hours of the service call.

4. When an emergency service is requested by VA, the contractor response time shall be within twenty-four hours or one workday from the time of the notification at no additional cost to the VA.

5. Consoles.

a. Each proposed security console shall be securable, floor standing, and key secured with a restricted receiving slot.

b. Tote secure console. Should be approximately 96 gal wheeled container that has an attached lid and is lockable. The container should be stored onsite in a space delegated by the COR in case of off hour emergencies at no additional cost to the VA. Container is subject to approval of the COR.

c. Console keys shall only be provided to authorized VA employees at the discretion and approval of the VA COR. The COR shall maintain a listing of authorized VA employees.

d. The number of consoles is an approximate and may vary throughout the period of performance of the contract. Console quantities may increase or decrease by 10% with no additional charge to VA.

5. Investigations. Any console that is breached, broken, or unsecured in any way, shall be subject to an investigation of the COR, ISO and VA Police. During this time the console shall be secured in a secure area and is off limits to any contractor or VA employees until the investigation is completed. The COR shall inform the POC of the investigation and the bin#, and upon completion of the investigation, the COR shall provide a summary of the investigation (if needed) and release the bin back to service.

Techs may be required to provide a written statement to the VA Police, COR or ISO.

6. Collection containers distributed throughout the VA facility must be secured in a manner that prohibits unauthorized individuals from accessing records identified for destruction. The containers must provide physical safeguards such as locks and be placed in secure areas. The contractor and VA shall coordinate the placement of the containers.

7. Consoles. Console sizes and types required must meet all federal, state, and local regulation for paper collection. An example includes but is not limited to National

Fire Protection Agency (NFPA). Consoles shall be provided and installed on contract start date.

6. Destruction of Documents.

The destruction shall be accomplished by the contractor in one of two methods.

a) Offsite Final Destruction. An acceptable method offsite final destruction would be to shred the paper onsite to a minimum of 5/8 inch or less, and then take the shredded paper off-site to be pulped and recycled. If this methodology is used, the contractor shall provide the VA

Contracting Officer Representative (COR) with an unbroken VA chain of custody throughout the destruction process, otherwise known as cradle to the grave. Offsite destruction is any other location other than on the VA facility.

b) Onsite Final Destruction. Acceptable methods of onsite final destruction for all content would include burning, pulping, and/or macerating. In addition, shredding with a shredder device that has a crosscutting capability to produce particles that are no larger than one millimeter by five millimeters (1 x 5 mm) in size, or that will pulverize/disintegrate paper material using disintegrator devices with a 3/32-inch security screen. Other means of final destruction may be approved by VA. Physically located on VACIHC property. Onsite destruction is physically located on the VA facility.

c) A VA representative, upon request, shall be allowed to inspect a contractor's (and subcontractor's) facilities or vehicles where the records are processed and destruction takes place.

d) Any contractor who handles the records until final destruction shall be bonded and insured, for paper/printed media destruction, and can provide reasonable physical safeguards for the records throughout the destruction process.

7. Requirements of the Contractor:

a) The contractor shall dispose of all materials resulting from the destruction of the confidential documents by recycling. Means of recycling must be approved by the COR. The contractor shall provide a properly executed and signed certificate indicating that the paper was recycled to the COR after every service.

b) The contractor shall submit a monthly report of the amount of paper collected for that month to the VA COR. At the end of each year a report must be provided totaling the poundage destroyed by content type and location. Format to be approved by the COR for all reporting documents.

c) Contractor Security Control Assessment (CSCA) shall be completed within thirty days of contract award and yearly on the renewal date of contract, if an option year is awarded.

d) The contractor shall maintain a Business Associated Agreement between all subcontractors. In addition, a Business Associate Agreement must be in place between the contractor and any off site final destruction locations.

e) The contractor shall be responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations with regard to transportation and destruction of classified medical documentation.

8. Additional Security and Confidentiality Requirements.

a) A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b) Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d)(l).

c) If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment.

9. Security Incident Investigation.

a) The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b) To the extent known by the contractor/subcontractor, the contractor/subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident

(including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1001 12.00 mo _______________

Document Destruction VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1002 12.00 mo _______________

Document Destruction Carroll VA Clinic 311 S Clark St., Suite 275 Carroll, IA 51401 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1003 12.00 mo _______________

Document Destruction Mason City VA Clinic 520 S. Pierce, Suite 150 Mason City, IA 50401 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1004 12.00 mo _______________

Document Destruction Ft Dodge Mental Health Clinic 102 North 25th St Fort Dodge, IA 50501 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1005 12.00 mo _______________

Document Destruction VA Outreach Center (CRRC) 1223 Center St. Suite 17 Des Moines, IA 50309 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1006 12.00 mo _______________

Document Destruction Marshalltown VA Clinic 101 Fox Ave. West Marshalltown, IA 50158 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1007 12.00 mo _______________

Document Destruction Knoxville VA Clinic 1515 W. Pleasant St. Knoxville, IA 50138 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1008 12.00 mo _______________

Document Destruction Business and Fiscal Offices 6200 Aurora Ave. (5th and 6th floors) Urbandale, IA 50322 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

1009 12.00 mo _______________

Document Destruction Federal Building Comp & Pen 210 Walnut St.

Des Moines, Iowa 50309-2116 Contract Period: Base POP Begin: 10-01-2020 POP End: 01-31-2021

2001 12.00 mo _______________

Document Destruction VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2002 12.00 mo _______________

Document Destruction Carroll VA Clinic 311 S Clark St., Suite 275 Carroll, IA 51401 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2003 12.00 mo _______________

Document Destruction Mason City VA Clinic 520 S. Pierce, Suite 150 Mason City, IA 50401 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2004 12.00 mo _______________

Document Destruction Ft Dodge Mental Health Clinic 102 North 25th St Fort Dodge, IA 50501 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2005 12.00 mo _______________

Document Destruction VA Outreach Center (CRRC) 1223 Center St. Suite 17 Des Moines, IA 50309 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2006 12.00 mo _______________

Document Destruction Marshalltown VA Clinic 101 Fox Ave. West Marshalltown, IA 50158 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2007 12.00 mo _______________

Document Destruction Knoxville VA Clinic 1515 W. Pleasant St. Knoxville, IA 50138 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2008 12.00 mo _______________

Document Destruction Business and Fiscal Offices 6200 Aurora Ave. (5th and 6th floors) Urbandale, IA 50322 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

2009 12.00 mo _______________

Document Destruction Federal Building Comp & Pen 210 Walnut St.

Des Moines, Iowa 50309-2116 Contract Period: Option 1 POP Begin: 02-01-2021 POP End: 01-31-2022

3001 12.00 mo _______________

Document Destruction VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3002 12.00 mo _______________

Document Destruction Carroll VA Clinic 311 S Clark St., Suite 275 Carroll, IA 51401 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3003 12.00 mo _______________

Document Destruction Mason City VA Clinic 520 S. Pierce, Suite 150 Mason City, IA 50401 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3004 12.00 mo _______________

Document Destruction Ft Dodge Mental Health Clinic 102 North 25th St Fort Dodge, IA 50501 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3005 12.00 mo _______________

Document Destruction VA Outreach Center (CRRC) 1223 Center St. Suite 17 Des Moines, IA 50309 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3006 12.00 mo _______________

Document Destruction Marshalltown VA Clinic 101 Fox Ave. West Marshalltown, IA 50158 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3007 12.00 mo _______________

Document Destruction Knoxville VA Clinic 1515 W. Pleasant St. Knoxville, IA 50138 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3008 12.00 mo _______________

Document Destruction Business and Fiscal Offices 6200 Aurora Ave. (5th and 6th floors) Urbandale, IA 50322 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

3009 12.00 mo _______________

Document Destruction Federal Building Comp & Pen 210 Walnut St.

Des Moines, Iowa 50309-2116 Contract Period: Option 2 POP Begin: 02-01-2022 POP End: 01-31-2023

4001 12.00 mo _______________

Document Destruction VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4002 12.00 mo _______________

Document Destruction Carroll VA Clinic 311 S Clark St., Suite 275 Carroll, IA 51401 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4003 12.00 mo _______________

Document Destruction Mason City VA Clinic 520 S. Pierce, Suite 150 Mason City, IA 50401 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4004 12.00 mo _______________

Document Destruction Ft Dodge Mental Health Clinic 102 North 25th St Fort Dodge, IA 50501 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4005 12.00 mo _______________

Document Destruction VA Outreach Center (CRRC) 1223 Center St. Suite 17 Des Moines, IA 50309 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4006 12.00 mo _______________

Document Destruction Marshalltown VA Clinic 101 Fox Ave. West Marshalltown, IA 50158 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4007 12.00 mo _______________

Document Destruction Knoxville VA Clinic 1515 W. Pleasant St. Knoxville, IA 50138 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4008 12.00 mo _______________

Document Destruction Business and Fiscal Offices 6200 Aurora Ave. (5th and 6th floors) Urbandale, IA 50322 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

4009 12.00 mo _______________

Document Destruction Federal Building Comp & Pen 210 Walnut St.

Des Moines, Iowa 50309-2116 Contract Period: Option 3 POP Begin: 02-01-2023 POP End: 01-31-2024

5001 12.00 mo _______________

Document Destruction VA Central Iowa Health Care System 3600 30th Street Des Moines, IA 50310 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5002 12.00 mo _______________

Document Destruction Carroll VA Clinic 311 S Clark St., Suite 275 Carroll, IA 51401 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5003 12.00 mo _______________

Document Destruction Mason City VA Clinic 520 S. Pierce, Suite 150 Mason City, IA 50401 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5004 12.00 mo _______________

Document Destruction Ft Dodge Mental Health Clinic 102 North 25th St Fort Dodge, IA 50501 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5005 12.00 mo _______________

Document Destruction VA Outreach Center (CRRC) 1223 Center St. Suite 17 Des Moines, IA 50309 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5006 12.00 mo _______________

Document Destruction Marshalltown VA Clinic 101 Fox Ave. West Marshalltown, IA 50158 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5007 12.00 mo _______________

Document Destruction Knoxville VA Clinic 1515 W. Pleasant St. Knoxville, IA 50138 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5008 12.00 mo _______________

Document Destruction Business and Fiscal Offices

6200 Aurora Ave. (5th and 6th floors) Urbandale, IA 50322 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

5009 12.00 mo _______________

Document Destruction Federal Building Comp & Pen 210 Walnut St.

Des Moines, Iowa 50309-2116 Contract Period: Option 4 POP Begin: 02-01-2024 POP End: 01-31-2025

GRAND TOTAL _______________

BASE YEAR

TOTAL

OPTION YEAR 1

TOTAL

OPTION YEAR 2

TOTAL

OPTION YEAR 3

TOTAL

OPTION YEAR 4

TOTAL

Please provide the following information as an attachment to your response :

1. Identify any other companies owned (wholly or in-part) by the owners of your business who provide goods or services under the same or a related NAICS code(s).

2. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); Provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each.

3. Do you plan on responding to this solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner?

Yes ___No ___ If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

4. Within your quote, provide (by total dollar value that includes the base year and each option year) the total amount of this service which your firm anticipates Sub-Contracting to perform a portion of services described within this document and listed attachments.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record

36C26320Q0517 keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or…