S02 - Combined Synopsis Solicitation Commercial Products and Commercial Services.pdf

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023 Revision: 01

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02, 01/22/2024.

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, “Other Scientific and Technical Consulting Services" with a small business size standard of $19 Million.

The FSC/PSC is R425, “Engineering/Technical Services”.

The VA New Jersey Health Care System, located at 385 Tremont Avenue East Orange, New Jersey 07018 and 151 Knollcroft Avenue Lyons, New Jersey 07939 is seeking to establish a Fixed-Firm Price contract for the Development of Lockout/Tagout Procedures.

All interested companies shall provide quotations for the following: Line-Item Number, Description details, Quantity, Unit of Measure, Unit of Price, Total Price, and Grand total Price.

Please ensure that your quote covers the cost for everything requested in the SOW.

The breakdown of every line item must be provided.

Services

Line Item Description Quantity Unit of

Measure Unit Price

Total Price

1 Development of Lockout/Tagout Procedures - The Contractor shall provide all personnel, materials, tools, labor, and transportation necessary to complete the work and training identified in this Statement of Work (SOW).

1 JB

Revision: 01

The purchase order period of performance is 180 days ARA.

BACKGROUND

An internal audit was conducted by the VANJHCS Safety Office reviewing OSHA Regulation 1910.147 and VANJHCS guidelines for the Control of Hazardous Energy Sources: Lock-Out/Tag-Out (LOTO) program. Significant deficiencies in the current program have been discovered and require urgent correction to prevent staff workplace injury, eliminate death risks and immediately comply with OSHA Regulation 1910.147.

SCOPE OF WORK

1) The contractor shall provide program management, subject matter experts, and engineering support to successfully provide VA New Jersey Health Care System (VANJHCS), on-site field survey consisting of identifying and creating an inventory for all electrical, mechanical, hydraulic, pneumatic, and thermal equipment subject to Type 1 (Equipment or machines with up to 6 energy sources), Type 2 (Equipment or machines with 7 to 13 energy sources), and Type 3 (Equipment or machines with 14 to 20 energy sources) Lockout/Tagout (LOTO) procedures as determined by Federal OSHA Regulation 1910.147 and VANJHCS guidelines.

2) The Contractor shall provide all personnel, materials, tools, labor, and transportation necessary to complete the work and training identified in this Statement of Work

(SOW).

3) Contractor shall execute the development, authoring, and installation of Type 1, Type 2, or Type 3 visual LOTO procedures for 400 pieces of equipment.

4) Services shall be executed throughout all VA New Jersey Health Care Systems buildings at both East Orange and Lyons campus locations:

a) 385 Tremont Avenue, East Orange, New Jersey 07018.

b) 151 Knollcroft Avenue, Lyons, New Jersey 07939.

5) Contractor shall author up to 400 equipment specific Visual Lockout/Tagout (LOTO) procedures. All procedures should identify:

a) Machine or equipment name / description.

b) Machine or equipment identification number.

c) Machine or equipment location (i.e., room number, area name or physical description).

d) Department name / number.

e) All potential energy hazards as defined by Federal OSHA Regulation 1910.147.

f) Energy Type and Magnitude (e.g., 480 Volts, 100 PSI etc.).

g) Energy Source Location.

h) Procedure to isolate energy source/ Specific location of each disconnect /

Method of LOTO

i) Procedure to verify energy source isolation/ Description of steps to restore equipment to service.

j) Type of LOTO device required.

k) Verification prompt to ensure the LOTO was performed correctly.

Revision: 01

6) Contractor shall submit the authored Visual Lockout Procedures to the COR or designee to be reviewed by VANJHCS subject matter expert. Any required changes shall be made as required at no additional cost to VANJHCS prior to release for printing and installation.

7) Contractor shall print VANJHCS approved Visual LOTO Procedure plaques onto UV-resistant stock, durably laminate (14mil), and securely mount onto machinery or placed in a binder for outside equipment.

8) Contractor shall provide all energy source tags for Visual LOTO Procedure steps and install onto the corresponding energy isolation points identified.

9) Contractor shall provide LOTO barcoding or QR tags linkable to each inventoried equipment or machine.

10) Contractor shall provide all files to be saved in PDF format for each piece of equipment that can be downloaded and saved. Photos of the equipment and isolation Lock Out Tag Out Points shall be added to all identified machinery for clear identification. In addition to digital files, A LOTO Procedure Binder will be saved and printed, laminated, and delivered to the COR. The procedures at a minimum shall include the following information:

a) Name of equipment

b) Location of equipment

c) Type of hazardous energy

d) Type of LOTO device required.

e) Specific location of each disconnect / Method of LOTO

f) Verification prompt to ensure the LOTO was performed.

g) Description of steps to restore equipment to service.

h) Inaccessible Tag List.

i) Non-laminated Visual Lockout Procedures by project location.

11) The period of performance for this service contract is 180 days.

12) This is a firm fixed price full-service contract to include all parts, on-site technicians, procedure, and energy source tag installations Safety and Infection Control standards are to be adhered to prior to starting any work.

DELIVERABLES

1) Provide inventory for all equipment subject to Type 1, Type 2, or Type 3

Lockout/Tagout (LOTO) regulations as determined by Federal OSHA Regulation

1910.147 following completion of site surveys.

2) Provide up to 400 Authored visual LOTO procedures for inventoried equipment.

3) Provide up to 400 printed, laminated, and installed visual LOTO procedures onto the corresponding equipment (approved procedures). Provide printed, laminated, and installed energy source tags for Visual LOTO procedure steps for all corresponding energy isolation points identified by authored procedures.

4) Provide LOTO Procedure Binder.

5) Provide copies of equipment list, recommended lockout device, list inaccessible tag list, visual lockout procedures, with LOTO Procedure Binder.

6) The Contractor shall provide initial training before acceptance to all personnel identified by the customer, maximum 15 personnel. Training requirements shall be defined by the security system design. The final system design will be approved by

Vega, Tracy M.

Must list OSHA, VHA Directive and standards

Stilling, Harry Removed that line for this.

Vega, Tracy M.

Would you agree the verbiage should be written as, "The contractor must be sufficiently knowledgeable with the various types of equipment and requirements to successfully provide VA New Jersey Health Care System (VANJHCS), on-site field survey consisting of identifying and creating an inventory for all equipment subject to Type 1 ( Equipment or machines with up to 6 energy sources), Type 2 (Equipment or machines with 7 to 13 energy sources), and Type 3 (Equipment or machines with 14 to 20 energy sources) Lockout/Tagout (LOTO) procedures as determined by Federal OSHA Regulation 1910.147 and VANJHCS guidelines.

Stilling, Harry Yes, that provides the knowledge and requirement needs.

Vega, Tracy M.

Is this supposed to be or? Or and?

Stilling, Harry It can stay or, we aren't going to have any Type 3 equipment most likely.

Vega, Tracy M.

Are these types specific to the Brady quote or is this standard language? Do you have quantities for each type? I saw on the Brady quote that different types are charged at different rates.

Stilling, Harry No.

Vega, Tracy M.

Are you requiring engineer to perform?

Stilling, Harry Engineer or qualified field technician. The bottom line is that whoever does it needs to be knowledgeable of the types of equipment and multiple energy sources.

Vega, Tracy M.

Any mention of software in the SOW needs to be removed.

Stilling, Harry I thought we removed this when we reviewed it with Tony.

Vega, Tracy M.

Remove

Stilling, Harry We removed this in the meeting.

Vega, Tracy M.

Must list OSHA, VHA Directive and standards

Stilling, Harry Removed that line for this.

Revision: 01 the Department of Veterans Affairs prior to installation. All training will take place at East Orange and Lyons campus locations after installation and will be done before final system acceptance. The Contractor will provide the COR all applicable manuals, instructions, and warranties upon final acceptance.

GENERAL PERFORMANCE REQUIREMENTS

1) The Contractor shall instruct personnel that work performed under this contract, shall comply with the following procedures:

a) Upon arrival at the station, the Contractor shall check in with COR or designee so that the VANJHCS will always be aware of the Contractor’s presence at the facility.

2) All travel costs associated with the performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the Government as part of this contract.

3) UNIFORMS

a) The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is always in uniform while working at VANJHCS. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

4) SAFETY

a) The Contractor shall adhere to all OSHA, NFPA Life Safety Codes, and all other regulatory requirements.

Document Number Title

UFC 4-020-01 DOD Security Engineering Facilities Planning Manual, Sep 08

AFI 16-1404 Information Protection

RMF 8510.01 DoD Risk Management Framework regulation 12 March 2014

AFI 16-1404 Information Protection

RMF 8510.01 DoD Risk Management Framework regulation 12 March 2014

NFPA 70 National Electrical Code, latest edition

N/A State and local codes

IEEE C2-2012 National Electrical Safety Code

(NESC)

IEEE Standard 142-2007 Recommended Practice for Grounding of Industrial and Commercial Power

MIL-HDBK-419A-V-182 Systems (Green Book)

Vega, Tracy M.

Must list

Revision: 01

FIPS 201-1

Grounding, Bonding and Shielding for Electronic Equipment and Facilities

UFC 3-550-01 Personal Identity Verification (PIV) of Federal Employees and Contractors

b. In performance of this contract, the Contractor shall follow VANJHCS safety policy and standard for safe work practices and implement such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

c. VANJHCS is a non-smoking facility and campus. Contractor shall comply with this requirement.

d. Patient, employee, visitors, and Contractor personnel safety shall always be maintained. The Contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VANJHCS. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VANJHCS personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

e. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e., lockout/tag out required performing the work.

f. The Contractor shall be notified of any non-compliance with the previous provisions. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. If, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

g. The Contractor shall provide after award of this contract but before notice to proceed, a detailed listing of the following information:

Vega, Tracy M.

Need to remove

Stilling, Harry We said to be removed during the meeting

Vega, Tracy M.

In the email you stated training is the responsibility of VA. However, in the SOW it training is to be provided. If no training is to be provided by VA, then this needs to be removed. If the vendor is to provide the training then we need more detail. How many sessions? For how many people?

Stilling, Harry Remove

Revision: 01

i. Safety program/procedures are required to be followed by the Contractor’s personnel in the performance of their duties and when such procedures are required.

ii. Listing of personal protective equipment(s) required to be utilized by the Contractor’s personnel in the performance of their duties. Also, when equipment will be required.

iii. Safety Data Sheet (SDS’s) for any chemical(s) utilized by the Contractor in the performance of this contract.

iv. Contractor is responsible for the supervision of all the employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

5. INJURY and ACCIDENT

a. Contractor shall submit to the COR, a written report to the VANJHCS within five work (5) days of any incident of a major malfunction, accident, or injury. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

6. QUALITY CONTROL PROGRAM

a. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. At commencement of the contract, shall submit a copy of his program to the COR, for approval. The program shall include, but not be limited to, the following:

b. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

c. The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

7. EMERGENCY TELEPHONE NUMBERS

a. The Contractor shall provide to COR cellular numbers, to summon assistance in case an emergency develops. This information shall be provided in writing to the COR, prior to the contract start date.

8. CONDUCT OF CONTRACTOR’S EMPLOYEES

a. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official VANJHCS use.

b. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor’s attention by the CO/COR, Federal Protective Officers, Inspectors, etc.

Revision: 01

c. Contractor shall have use of station telephones to make business calls related to VANJHCS’s equipment. Misuse of this privilege will necessitate the need to require the Contractor to use public telephones.

d. The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station.

e. The Contractor shall ensure that the areas they perform work are kept clean, safe and all equipment and tools belonging to the Contractor are kept secure at all times.

9. HOURS OF WORK

a. Work required in the performance of this contract shall be conducted during the hospital's regular working hours, 7:00 AM- 3:30 PM. If work will need to be executed beyond hospital's regular working hours, notification must be made in writing to COR in advance for approval of altered or extended working hours.

10. SECURITY and PRIVACY

a. The COR is responsible for ensuring that all Contractors comply with physical security policies. COR will ensure Contractor gets required security badge. A compliant ID badge must be worn by Contractors at all times while on VA premises.

11. INVOICE and PAYMENT

a. The period of performance of this work is greater than 30 days, invoices may be submitted monthly upon partial completion/acceptance or milestones of work in the following listed examples:

i. The first 50% of Facilities Management Service (FMS) costs may be invoiced for payment following substantial completion of work at the start of contract services.

ii. The second 50% of Facilities Management Service costs may be invoiced for payment following substantial completion of work at the second campus selected to complete contract services.

iii.The first 50% of Unit Costs for authored Visual Lockout Procedures may be invoiced for payment per each procedure (of the up to 300 total) that has been submitted to the COR for review by VANJHCS subject matter experts.

iv.The second 50% of Unit Costs for Visual Lockout Procedures may be invoiced for payment per each procedure (of the 400 total) that has been printed and installed onto the corresponding equipment (installation to include identified isolation point energy source tags).

v. Final payment of contract may be submitted following acceptance of all remaining deliverables listed above (to include LOTO Procedure Binder, digital copies, fully, and all associated training sessions).

Vega, Tracy M.

remove

Vega, Tracy M.

Needs to be defined, how many session, how many people?

Revision: 01

b. Invoice shall delineate work completed at both East Orange and Lyons campuses to ensure the COR designee can validate progressive performance.

Place of Performance/Place of Delivery

Address: 385 Tremont Avenue East Orange, New Jersey

Postal Code: 07018 Country: UNITED STATES

Address: 151 Knollcroft Avenue

Lyons New Jersey Postal Code: 07939 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial

Services” (SEPT 2020)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.252-2 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) http://acquisition.gov/comp/far/index.html

(End of Addendum FAR 52.212-1)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number; 36C24224Q0374

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation.

This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

Revision: 01

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in

(1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

Revision: 01

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint.

However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations.

Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Revision: 01

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile

(215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address.

The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

Questions: Request for Information (RFI)/questions shall be submitted in writing via email to Tracy M. Vega at Tracy.Vega@va.gov. Telephonic questions will not be accepted. Request for Information/Questions will not be accepted after March 1, 2024, 10:00 AM EST. Questions will be answered in an amendment to the solicitation.

Submission Instructions: Technical packages (proposals) must be received not later than March 08, 2024, 10:00 AM EST. The government will only accept electronic submissions via email. Send all quotations to Tract.Vega@va.gov. The email subject https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

Revision: 01 line must identify Solicitation 36C24224Q0374. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions shall include:

a. Completed acknowledgement of amendments sections (if applicable).

b. A technical submission to describe the offeror’s capability and experience in delivering the services in the Statement of Work via 52.212-2 Evaluation of Commercial Items section.

c. Past performance information via 52.212-2 Evaluation section.

d. Completed Section Price/Cost Schedule.

e. Completed 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (attached)

f. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

(End of Provision)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (NOV 2023)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

https://www.sam.gov/portal

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

Addendum to FAR 52.212-4

52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran- Owned Small Businesses (JAN 2023) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) (End of Addendum to 52.212-4)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

https://www.dol.gov/sites/dolgov This Statement is for Information Only:

It is not a Wage Determination Employee Class Monetary Wage—Fringe Benefits

Revision: 01

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2023) 52.222-3, Convict Labor (JUN 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer - System for Award 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

All quoters shall submit the following: A technical capability statement, relevant professional qualifications and experience, past performance references, and a price submission.

All quotes shall be sent to the Department of Veterans Affairs, Network Contracting Office (NCO) 2 via email to Contract Specialist Tracy M. Vega at Tracy.Vega@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(a) Basis for Award. The Government will issue a Firm-Fixed-Price (FFP) purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical Capability

(2) Past Performance

Revision: 01

(3) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical Capability: Technical capability is defined as offeror’s ability to satisfy the solicitation requirements, providing the highest quality service to the specified facilities. Technical capability will be determined on the basis of the qualifications of the offeror’s capability statement.

a. Quality: Describe proposed plan for performance of services, including the methods used to satisfy all elements described in the Statement of Work and the extent to which potential risks are identified and mitigated.

b. Experience: The quoter shall provide 2-3 instances of experience of similar scope within the past 5 years. The Contractor shall be a firm regularly engaged in the development of Lockout/Tagout procedures.

(2) Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: Vendor's price must be fair and reasonable as determined by Contracting Officer's price analysis. The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Revision: 01

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than March 8, 2024, 10:00 am

EST.

Telephonic communication will not be accepted, all and any matter regarding this combined synopsis/solicitation must be sent by email to Tracy.Vega@va.gov.

Any questions regarding this procurement must be received no later than March 1, 2024, 10:00 am EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Tracy M. Vega, Contracting Officer, 716-862-7461, and Tracy.Vega@va.gov mailto:Tracy.Vega@va.gov