RTQ-Solicitation_Overview-General_TC.pdf
PDF 167 KB Posted
- Solicitation number
- RTQ0000018
- Issued by
- Florida
About this file
This is a solicitation overview document for a Special Event Equipment Rentals and Related Items contract opportunity in Florida. The solicitation is designed to identify and make available equipment rental services and related items to the County for special event purposes. The document outlines the framework for vendors to provide these rental services on an as-needed basis to support county-sponsored or approved events. Specific details regarding quantities, delivery requirements, equipment specifications, response deadlines, and bidders' conferences should be referenced in the complete solicitation documents, including the Scope of Work and any associated exhibits or addenda.
The pricing structure, payment terms, and any set-asides for small businesses or disadvantaged vendors will be detailed in the complete solicitation package. Additional information regarding incumbent vendors, funding sources, and budget allocations for equipment rentals should be obtained from the full solicitation documents and any amendments issued prior to the response deadline.
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Text version
Rev 10/21/2025 V. 25-2
MIAMI-DADE COUNTY, FLORIDA
REQUEST TO QUALIFY
(RTQ)
Event Number: RTQ-0000018 Event Title: Special Event Equipment Rentals
Solicitation Contact: Name: Shantrell Page Title: Procurement Contracting Officer Department: Strategic Procurement Department Email: Shantrell.Page@miamidade.gov
Solicitation Contact: Name: Latavia Durham Title: Procurement Contracting Associate Department: Strategic Procurement Department Email: Latavia.Durham@miamidade.gov
Solicitation Contact: Name: Christopher Grant-Henriques Title: Division Director Department: Strategic Procurement Department Email: Christopher.Grant-Henriques@miamidade.gov
Rev. 1.13.26 V. 26-1
NOTICE TO ALL SUPPLIERS/VENDORS:
To establish the pool of prequalified Suppliers/Vendors, Submittals must be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated as the End Date in the INFORMS Solicitation published in INFORMS and in this Solicitation document. It is the sole responsibility of the Supplier/Vendor to ensure that its Submittal has been submitted in INFORMS before the Solicitation End Date. There is no cost to the Supplier/Vendor to submit a response to a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.
Suppliers/Vendors must allow sufficient time to complete online forms and upload all submission documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded in INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.
No part of a Submittal can be submitted via hardcopy or email.
For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).
Suppliers/Vendors in the Pool may be invited to participate in future spot market competitions, as needed. The spot market competition may be in the form of an Invitation to Quote (ITQ) or Work Order Proposal Request (WOPR) that will include the specific goods and/or services required, and applicable provisions. Spot market competitions may not be restricted to Suppliers/Vendors in this Pool. However, Suppliers/Vendors must be prequalified under this Pool to be awarded a contract and must anticipate the inclusion of Miami-Dade County’s Section 1 – General Terms and Conditions in all contracts resulting from spot market competitions. These general terms and conditions are considered non-negotiable. Section 1 – General Terms and Conditions pertaining to a resultant contract may be viewed online at Miami-Dade County’s Strategic Procurement Department webpage here:
general-terms-and-conditions-r26-2.pdf
Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.
Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG
Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf
This Solicitation is subject to all legal requirements contained in the applicable County Ordinances, Administrative/Implementing Orders, and Resolutions, as well as all applicable State Statutes and Federal Regulations. Where any conflict exists between this Solicitation and these legal requirements, the authority shall prevail in the following order: Federal, State, and local.
https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf
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