RSI027522_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE

SERVICES GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH

43228-1395

MANDATORY USE CONTRACT FOR: MARCS Generator and Electrical Maintenance, Repair, & Replacement

CONTRACT No.: *RSI027522

CONTRACT ID: *CTR027522

EFFECTIVE DATES: 07/22/25 TO 01/31/27

SUPPLIER: **EXCEL MANAGEMENT SYSTEMS, INC

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000014365. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed.

The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 2/29/2028 unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to the Ohio Department of Administrative Services and as listed herein, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address: https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: ____________________________ Signed: _________________________________ Naresh Induri, Excel Management Systems, Inc. Kathleen C. Madden, Director

*Denotes change to contract number and ID due to contract assignment, per amendment 1.

**Denotes change to Supplier due to contract assignment, per amendment 1.

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE: This contract is for the ongoing maintenance, repair, and replacement of emergency backup generators and full-service electrical services at more than 200 MARCS Tower Sites (ATTACHMENT A) for The State of Ohio, Department of Administration (DAS), Multi-Agency Radio Communication System (MARCS) Services.

DAS/Office of Information Technology (OIT) MARCS is a complex computer and communications network designed to provide instant voice and data communication and supply a communications backbone to statewide public safety and emergency management in a single system. The system uses a secure, interference-free, IP-based P25-compliant 700/800-megahertz digital-trunked radio system that provides mobile, voice, data, and vehicle location services as well as computer-aided dispatching. MARCS infrastructure consists of over 200 towers located throughout the state. At each tower location, there is a shelter that houses the MARCS equipment. Every site is critical to the communications of our First Responders and therefore reliability is a must, thus each site has a backup generator to maintain the site in the event of power loss. The current generators are ageing and therefore need to be replaced to maintain the reliability that is needed and expected of the MARCS system. Generator replacements are an ongoing need and projects will be identified as needed. Currently, identified replacement locations are included in Supplement A.

1.2 CLASSIFICATION:

1.2.1 Installation: procurement, delivery, and expert installation of backup generators as specified.

1.2.2 Scheduled Preventative Maintenance: maintenance that is proactively performed on an asset to lessen the likelihood of failure, reduce unexpected downtime, and prolong its useful life. In practice, this means regularly checking equipment for small problems and fixing them before failure can occur. Preventive maintenance activities may consist of inspections, calibrations, lubrications, adjustments, cleaning, or part replacements. As preventive maintenance activities are performed, workers also document an asset’s condition so they know when future maintenance may be needed.

1.2.3 Other Maintenance and Repair (OMR): Other, typically unscheduled, maintenance and repair for unexpected breakdowns and repairs not considered Preventative Maintenance.

1.2.4 Regular Services Hours: 7:30 a.m. until 4:00 p.m., Monday through Friday, except State holidays.

1.2.5 Non-Regular Services Hours: non-Normal Business Hours, including State holidays. (Table 1).

1.2.6 Emergency Service: emergency calls in which an immediate response is required.

TABLE 1

Holiday Observance Date New Year’s Day January 1 Martin Luther King Day Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas December 25

1.3 SPECIFICATIONS:

1.3.1 Purchase and installation: All new equipment shall be Generac Liquid Propane or diesel, indoor or outdoor set as required. 120/240VAC 1PH, 25KW rated, 35KW rated, 45KW rated, or 50KW rated with control for remote monitoring.

1.3.1.1 Purchase and installation of 35 KW, 45KW rated, or 50KW Indoor Propane Generators.

1.3.1.2 Purchase and installation of 35 KW, 45KW rated, or 50KW Outdoor Propane Generators.

1.3.1.3 Purchase and installation of 25 KW rated Outdoor Diesel Generators with a 132-gallon diesel fuel tank.

1.3.1.4 Purchase and installation of 1000 Gallon Propane Tanks w/concrete pads.

1.3.1.4.1 Installation shall include underground gas lines from the tank to the generator.

1.3.1.4.2 The pads shall be 4 feet wide by 16 feet long.

1.3.1.4.3 The contractor is responsible for ensuring all relevant code requirements are met.

1.3.1.5 Outdoor Units

1.3.1.5.1 Vendor is to properly dispose of fuel.

1.3.1.5.2 Install concrete pad for propane tank.

1.3.1.5.3 Set Tank and provide 1st fill of 800 gallons of propane or 100 gallons of diesel as determined by the generators fuel requirement.

1.3.1.5.4 Calibrate and test unit.

1.3.1.5.5 Wire Alarms.

1.3.1.5.6 Test Alarms & confirm functions with MARCS NOC

1.3.1.6 Indoor Units

1.3.1.6.1 Calibrate & Test units.

1.3.1.6.2 Wire Alarms

1.3.1.6.3 Test Alarms & confirm functions with MARCS NOC

1.3.1.7 Low Ambient cooling kits

1.3.1.8 All new equipment shall be Generac Liquid Propane, indoor or outdoor set as required.

120/240VAC 1PH, 35KW rated, with control for remote monitoring.

1.3.2 Disposal

1.3.2.1 Transport old generators too, State of Ohio Salvage, 4200 Surface Rd., Columbus, OH 43228

1.3.2.2 All other waste materials related to the delivery and expert installation of generators or fuel tanks, that are not being salvaged, must be disposed of in accordance with Local, State, and Federal Laws and will be at the expense of the supplier.

1.3.3 Maintenance and Repair with be organized and scheduled in coordination with MARCS.

1.3.3.1 Scheduled Annual Preventive Maintenance

1.3.3.1.1 Load Bank Testing: Frequency of testing

1.3.3.1.1.1 Record all performance data at fifteen (15) minute intervals including oil pressure, water temperature, voltage, and frequency.

1.3.3.1.1.2 Identify proper operation of the fuel system, cooling system, and overall condition of the engine/generator set.

1.3.3.1.1.3 Load bank testing shall be performed with no interruption to the normal power supply.

1.3.3.1.2 General Preventive Maintenance and

Inspection Requirements 1.3.3.1.2.1 Engine

Mounting

a. Verify and record oil pressure and water temperature.

b. Test all safety shutdown circuits and alarms (over speed, over crank, low oil pressure, high water temperature low coolant level).

c. Inspect the air intake system (air filter, crankcase breather, and turbocharger).

d. inspect the muffler system and drain condensation trap; verify rain cap operation.

e. Inspect engine starting system; verify cable integrity and connections.

f. Inspect exhaust flex coupling and piping for leaks and proper connection.

g. Check for abnormal vibrations or noise.

h. Inspect spark plugs, plug wires, and distributor.

i. Check the ignition system.

j. Check and clean the injector pump and injector flow rate, pressure, and spray pattern.

k. Check valve clearance.

l. Check bolt torque.

1.3.3.1.2.2 Fuel System

a. Inspect all fuel lines and hoses for leaks and general condition.

b. Inspect day tank and float assembly for proper operation and leaks.

c. Inspect the fuel pump for leaks.

d. Verify proper operation of the governor and governor linkage.

e. Check the fuel level in the primary supply tank.

f. Drain water and sediment from the fuel filter and fuel supply tanks.

g. Adjust engine idle speed setting and electric governing system, check for proper governor operation.

h. Change the fuel filter element and drain out sediment.

i. Check the hydraulic governor oil level; change it if necessary.

1.3.3.1.2.3 Controls

a. Verify and record output voltage and adjust voltage regulator, if necessary.

b. Calibrate control meters.

c. Verify and record output frequency and adjust the governor, if necessary.

d. Verify the operation of all control panel lamps.

e. Inspect for any loose connections, terminals, or discoloration 1.3.3.1.2.4 Lubricating System

a. Check for oil leaks.

b. Change filter element; clean if screen-type.

c. Lubricate the generator, cranking motor, water pump, and fan hub, if needed.

d. Run the engine and check for proper oil pressure, fuel oil pressure, oil/water temperatures, density, and exhaust gas color.

e. Inspect the engine externally for worn parts.

f. Check the engine exhaust system for leakage.

1.3.3.1.2.5 Generator

a. Inspect and lubricate the generator end bell bearing.

b. Inspect brushes, brush holders, and commutators.

c. Inspect the cooling screen and general condition of the alternator.

d. Inspect for abnormal vibration.

e. Verify connections and insulation condition.

f. Verify proper operation of shunt trip on the mainline circuit breaker.

g. Check the rotor and starter.

h. Check and clean the voltage regulator.

i. Check and clean the exciter.

1.3.3.1.2.6 Automatic Transfer Switch (Paralleling Switchgear, Bypass Switchgear, Manual Transfer Switches)

a. Verify proper operation of the exerciser clock; adjust if necessary.

b. Provide visual inspection of all contacts and connection points.

c. Perform building load test if practical and inspect for proper transfer and re-transfer.

d. Verify the operation of all control lamps.

1.3.3.1.2.7 Other

a. Check AC generator brushes and commutator.

b. Check battery (s) and add water, if necessary.

c. Check the battery charger and adjust it if necessary.

d. Check automatic transfer switch(es), clean enclosure, and lubricate moving components.

e. Check the circuit breaker and check the stator leads to the breaker for loose connections.

f. Check the voltage regulator and voltage adjust rheostat.

g. Check vibration isolators.

h. Check the automatic start panel for proper operation.

i. Check and clean the rotating exciter.

j. Check full bridge rectifier and exciter, clean same.

k. Check all stator leads for insulation breakdown.

l. Check all wiring and all safety shutdowns for loose connections.

m. Check Direct Current (DC) alternator for proper operation.

n. Check all engine wiring and Alternating Current (AC) wiring for burned and/or loose connections, repair or replace.

o. Run unit under load, check operations of switch gear, and auto-start.

p. If acceptable by the Facility personnel, the operating system is to check the full sequence of operation.

q. Record settings of the temperature control switch and adjust for winter or summer operation.

r. Change lube oil.

s. Change primary and bypass lube filters.

t. Change fuel filters.

u. Change water filters.

1.3.3.1 Other Maintenance and Repair (OMR): Other, typically unscheduled, maintenance and repair for unexpected breakdowns and repairs not listed as Preventative Maintenance. Examples include but are not limited to installation of electronic distributive wiring, adding additional circuits, replacing panels and subpanels, adding dedicated lines and grounds, installing, and troubleshooting critical power systems such as Uninterruptable Power Suppliers (UPS), installing electrical fixtures, high voltage wiring, polyphasers, and troubleshooting and repairing electrical or generator systems as necessary. Part replacements that are considered to be outside of normal system use are not considered regular PM and the additional services markup and labor rate can be applied.

1.3.3.1.3 Time and Materials

1.3.3.1.3.1 Labor Rates: Submission of three (3) versions of the listed labor rates. The labor rates listed on the contract are not to be exceeded.

1.3.3.1.3.2 Travel: A trip charge is allowable for unscheduled maintenance and repair.

1.3.3.1.3.3 Materials: All materials and supplies shall be appropriate for the intended use.

The contractor shall utilize all replacement materials and supplies from the

Original Equipment Manufacturer (OEM) components, whenever possible. All materials and supplies must be installed according to the manufacturer’s specifications and industry-recognized practices. The use of reconditioned or used materials and supplies shall not be permitted under any circumstances unless OEM components are no longer available.

1.3.3.1.3.4 If rental equipment is needed to perform contracted work, the supplier may invoice for the rental equipment at cost plus the materials mark-up percentage.

1.3.3.1.3.5 The State acknowledges that Contractors utilize various materials and supplies that may vary between suppliers and manufacturers depending on the individual repair needs for each project. Therefore, all materials and supplies that the supplier provides shall be considered on the contract. The requestor will pay the awarded supplier the actual cost for all materials and supplies utilized in the performance of the project, plus the specified markup.

Markups shall not exceed 30% above the Contractor’s invoice cost. For all materials and supplies, the Contractors shall include the Contractor’s original invoice for the materials and supplies purchased.

1.3.3.2 Emergency Maintenance and Repairs: Contractors may be required to perform emergency services outside of normal business hours when requested by agencies. The Contractor will respond to all requests for emergency service and be on-site in two (2) hours or less.

Response continuity is for seven (7) days a week; twenty-four. (24) hours a day; three hundred sixty-five (365) days per year. A twenty-four (24) hour emergency answering service for dispatching is required. In the event the Contractor cannot respond; they must provide an approved sub-contractor that can provide the required services within the above timeframe.

1.4 REQUIREMENTS: The Supplier must meet the following requirements to be eligible for award consideration.

1.4.1 Supplier will provide all labor, material, and permits required.

1.4.2 Some tower sites are in remote, hard-to-reach locations. The supplier must have access to four (4) wheel drive work vehicles to access remote locations and to provide service during severe weather conditions.

1.4.3 Complete and submit equipment start-up sheets with all operating readings, current time & temperature, before and after photos of the replaced equipment, and written site directions with coordinates.

1.4.3 All individuals working on-site will require a successfully passed State of Ohio background check performed by the Office of the Attorney General of Ohio (electronic copies are not accepted).

1.4.4 The Supplier will provide weekly status reports & progress pictures to the State OIT. The contractor will be responsible for meeting all timelines designated by the assigned Project manager. Payment for services will be based on deliverable completion subject to the State’s approval of each deliverable. The State will review deliverables and provide feedback or approval for each deliverable within five business days of receipt of the deliverable.

1.4.5 Both candidate and company will be required to sign a non-disclosure agreement that prevents disclosure of any data obtained while on the engagement which can be used to personally identify any parties at any time either during or after the engagement.

1.4.6 The Supplier must utilize a portable generator when installing new generators to ensure a constant power supply to the tower equipment. MARCS will provide portable generators for installation coverage. If the Supplier fails to coordinate the availability and delivery of a portable generator the Supplier will provide a portable generator at their expense.

1.4.7 After installation of the new Generator the equipment contractor will ensure the unit is 100% rodent sealed with a one-year guarantee. Any rodent damage incurred before one year will be the responsibility of the contractor with no further compensation for said repairs.

1.4.8 All new Generator installations shall be completed within 90 calendar days of receipt of a valid purchase order.

1.4.9 Any sites utilizing environmental/alarm controllers are to remain. The contractor is to integrate these controllers with new units. The contractor is to provide any additional relays and transformers as needed for proper operation.

1.4.10 All equipment, material, and labor shall be guaranteed for one year.

1.4.11 Contractor(s) and Subcontractor(s) must have all applicable licenses and certifications required to perform requested work. The contractor (s) and Subcontractor(s) may be required to document such licenses and certifications at the request of an agency. Such licenses and certifications may be electricians license(s), Generac Certification(s), Liebert Certification(s), or similar.

1.5 WARRANTY

1.5.1 One-year workmanship warranty

1.5.2 One-year, minimum, warranty of generators, fuel tanks, and fuel lines. The manufacturer’s warranty shall be transferred to the agency.

1.5.3 One-year, minimum, parts warranter. The manufacturer’s warranty shall be transferred to the agency.

2 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

3 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 04/10/23) will apply to this Contract.

3.1 - ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

4 - CONTRACT SPECIFIC TERMS AND CONDITIONS

4.1 MINORITY BUSINESS ENTERPRISE (MBE) SET ASIDE

The State is committed to making more State contracts and opportunities available to minority business enterprises (MBE) certified by the State of Ohio pursuant to Section 123.151 of the Ohio Revised Code and Rule 123:2-15-01 of the Ohio Administrative Code, as those provisions may be amended, renumbered, replaced or otherwise modified. This solicitation is being issued as a minority set aside contract in accordance with Section 125.081 of the Ohio Revised Code. All suppliers must be an Ohio certified MBE as of the solicitation due/opening date. Pursuant to OAC 123:2-14-02 (V), suppliers are required to be certified in the appropriate UNSPS Code for the products, supplies, or services specified in the solicitation. If a certification application has been submitted that needs to be expedited to meet the solicitation due/opening date, contact the Minority Business Development Division at the Department of Development. For more information regarding Ohio MBE certification requirements, including a list of Ohio certified MBE businesses, please visit Development’s Minority Business Development Division web site.

Any supplier seeking to submit a response to this solicitation must provide a copy of its Ohio MBE certification with its response. The supplier must maintain a valid certification throughout the term of the Contract, including any renewals. Failure to maintain a valid certification will be considered a breach of the Contract.

The UNSPS Commodity Code for this solicitation is 72101500 – Building Maintenance and Repair Services.

4.2 - FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

4.3 - DELIVERY

Supplies will be delivered to the participating agency and properly installed within one hundred eighty (180) days after receipt of the order. Exceptions to the delivery requirements are at the discretion of the agency and the Contractor(s) must obtain confirmation, in writing, that the Agency agrees that the delivery and installation cannot be timely performed for an acceptable reason. The delivery location will be noted on the purchase order issued by the participating agency.

4.4 - DESCRIPTIVE LITERATURE

Subsequent to award of the contract, the Contractor shall furnish any participating agency with the exact descriptive literature and, if applicable, to include price lists submitted as part of the bid response. Requested literature and price lists must be provided to the requesting agency within seven (7) calendar days of the request. Furthermore, if a price increase is requested by the Contractor and granted by DAS during the term of the contract, the Contractor must submit the new price list to any participating agency within seven.

(7) calendar days. Failure to provide the price list and/or descriptive literature to any participating agency as stipulated herein will be considered as an event of default.

4.5 - ADDITIONAL INSURANCE REQUIREMENTS

1. Commercial General Liability: written on an "occurrence" basis, including products, and completed operations, property damage, bodily injury, and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Defense costs shall be outside the policy limit. The State of Ohio, its officers, officials, and employees are to be covered as additional insureds on the commercial general liability policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations.

2. Automobile Liability: covering Code 1 (any auto), or if the Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with a limit of no less than $2,000,000 per accident for bodily injury and property damage.

3. Umbrella/Excess Liability insurance with a minimum limit of $5,000,000 per occurrence/aggregate.

4. Installation Floater that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, machinery, or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation, and testing at the site. The limit shall be the replacement cost value of the generators, tanks, or other equipment being installed.

4.6 - COOPERATIVE PURCHASING CONTRACT

This Contract may be utilized by Cooperative Purchasing Members. “Cooperative Purchasing Members” or “Co-op Members” are entities that qualify for participation in the State’s cooperative purchasing program under Section

125.04 of the Ohio Revised Code (“ORC”) and that have completed the steps necessary to participate in that program. They may include Ohio political subdivisions, such as counties, townships, municipal corporations, school districts, conservancy districts, township park districts, park districts created under Chapter 1545 of the ORC, regional transit authorities, regional airport authorities, regional water and sewer districts, and port authorities. They also may include any Ohio county board of elections, state institutions of higher education, private fire companies, private, nonprofit emergency medical service organizations, and chartered nonpublic schools.

If a purchase is made from this Contract by an entity that is not properly registered with the State’s Cooperative Purchasing Program, it may be a violation of law, may be contrary to the entity’s competitive bidding requirements, and will be a breach of this Contract by the Contractor. If a Cooperative Purchasing Member relies upon this Contract to issue a purchase order or other ordering document, the Cooperative Purchasing Member “steps into the shoes” of the State under this Contract. The Cooperative Purchasing Member’s order and this Contract are between the Contractor and the Cooperative Purchasing Member. The Contractor must look solely to the Cooperative Purchasing Member for performance, including payment. The Contractor agrees to hold the state of Ohio harmless with regard to Cooperative Purchasing Member’s orders and Cooperative Purchasing Member’s performance. DAS may cancel this Contract and may seek remedies if the Contractor fails to honor its obligations under an order from a Cooperative Purchasing Member

4.7 - CONTRACTOR REVENUE SHARE

The Contractor must pay to the State a share of the sales transacted under this Contract as a fee to the State to cover the estimated costs the State will incur in administering this Contract and the Services offered under it (“Revenue Share”).

The Contractor must remit the Revenue Share in U.S. dollars within 30 days after the end of the quarterly reporting period. The Revenue Share that the Contractor must pay under this Contract equals ¾ of 1% of the total quarterly sales reported. The Revenue Share must be included in the prices reflected in any order and reflected in the total amount charged to the State, and the Contractor may not add a surcharge to orders under this Contract to cover the cost of the Revenue Share.

The Contractor must remit any amount due as the result of a quarterly or closeout sales report at the time the quarterly or closeout sales report is submitted to the Department of Administrative Services, Office of State Purchasing. To ensure the payment is credited properly, the Contractor must identify the payment as a “State of Ohio Revenue Share” and include this Contract number, total report amount, and reporting period covered.

Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below

Check remittance:

Follow the remittance instructions on the required Quarterly Sales Report and Revenue Share Remittance Form at the following link, https://das.ohio.gov/revenueshareform .

Credit Card Payments:

To pay by credit card, use the following link, https://epay.das.ohio.gov/Payment , select “Revenue Share” as the payment type and follow the on-screen prompts.

ACH Payments:

If this payment method is approved by the State, the State will provide payment instructions to Contractor.

If the full amount of the Revenue Share is not paid within 30 days after the end of the applicable reporting period, the non-payment will constitute a contract debt to the State. The State may setoff any unpaid Revenue Share from any amount owed to the Contractor under this Contract and employ all other remedies available to it under Ohio law for the non-payment of the Revenue Share. Additionally, if the Contractor fails to pay the Revenue Share in a timely manner, the failure will be a breach of this Contract, and the State may terminate this Contract for cause as set forth herein and seek damages for the breach.

4.8 - CONTRACTOR QUARTERLY SALES REPORT

The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to the nearest whole dollar) of the sales to Cooperative Purchasing Members under this Contract by calendar quarter (e.g., January-March, April-https://das.ohio.gov/revenueshareform https://epay.das.ohio.gov/Payment

June, July-September, and October-December). The dollar value of the sale is the price paid by the Contract user for the products and/or services listed on the purchase order or other encumbering document, as recorded by the Contractor.

To submit this quarterly sales report, the Contractor is responsible for obtaining access to OhioBuys and must report the quarterly dollar value of sales to Cooperative Purchasing Members to the Department of Administrative Services (DAS) via the Internet using OhioBuys at the following web address supplier-emarketplace.ohio.gov . If no sales occur, the Contractor must report zero. The report must be submitted no later than thirty (30) days following the completion of the reporting period.

The Contractor shall also submit a close-out report within one hundred and twenty (120) days after the expiration of this Contract. The Contract expires upon the physical completion of the last outstanding task or delivery order of the Contract. The close-out report must cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the Contractor reported all contract sales and reconciled all errors and credits on the final quarterly report, then the Contractor should show zero “0” sales in the close-out report.

If the Contractor fails to submit sales reports, falsifies reports or fails to submit sales reports in a timely manner, DAS may terminate this Contract.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 MANDATORY SITE VISIT

A mandatory site visit(s) will be held on 12/01/23 at Riverview Tower behind the Concord Township Fire Department Station No. 341 at 7990 Dublin Rd. Delaware, OH 43015, to survey the facility and discuss the requirements of the solicitation. The site visit will commence promptly at 10:00 AM, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Suppliers who fail to attend the mandatory site visit will be deemed not responsive. Suppliers who attended a facility site visit for solicitation SRC0000007134 on 02/16/23, do not need to attend the site visit again.

Please contact Tom Nelson by 11/30/23 at tom.nelson@das.ohio.gov during regular business hours to arrangements for authorization to enter the facility.

5.2 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total of the specified manufacturer brand pursuant to Ohio Administrative Code 123:5-1-10(K).

Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. The low lot total will include the generator replacement, preventative maintenance, and other maintenance and repair line items. Failure to bid all items may result in the bidder being deemed not responsive. No other brands of the brand specific products will be acceptable.

5.3 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will multiply the unit cost by the estimated usage listed in the bid and then add each of the totals together to arrive at a total for all items. Further, the State will review the furnished descriptive literature to ensure the offered items meet the bid’s specifications. Failure to bid all items may result in the bidder being deemed not responsive.

5.4 - BIDDER REFERENCES

Bidders shall submit with the bid at least three (3) references of public or commercial facilities, they have provided generator services for in the past five (5) years, ATTACHMENT A. References shall include: facility name, contact person, email address, and phone number. Failure to submit current references with current phone numbers may result in the disqualification of your bid.

mailto:tom.nelson@das.ohio.gov

5.5 – SUMMARY OF AMENDMENTS

Amendment Number

Effective Date

Description

1 07/01/2025

This amendment is issued to assign the contract from Brown Enterprise Solutions, LLC, to Excel Management Systems, Inc. effective with all orders issued on or after 07/01/25.

6 - SUPPLEMENT A

UPCOMING REPLACEMENT SITE LOCATIONS

Location Information Current Generator Information

Type Replacement Information

Site Name County Mfg Size Fuel Source

Mfg Size Fuel Source

Model #

Marion Marion GENERAC 35

KW

Natural Gas INDOOR GENERAC 35

KW

Natural Gas SG035

New Castle Coshocton GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Centerburg Morrow GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Columbus Morse Franklin GENERAC 45

KW

Propane INDOOR GENERAC 45

KW

Propane SG045

Columbus Parsons Franklin GENERAC 45

KW

Propane INDOOR GENERAC 50

KW

Propane SG050

Pleasant Valley Ross GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Columbus Groves Franklin GENERAC 45

KW

Propane INDOOR GENERAC 45

KW

Propane SG045

Millersport Fairfield GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Bellefontaine Logan GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Orient Pickaway GENERAC 35

KW

Propane INDOOR GENERAC 35

KW

Propane SG035

Fremont Sandusky GENERAC 20

KW

Propane OUTDOOR GENERAC 35

KW

Propane SG035

Trimble Athens GENERAC 15

KW

Diesel OUTDOOR GENERAC 35

KW

Propane SG035

Urbana Champaign GENERAC 15

KW

Diesel OUTDOOR GENERAC 35

KW

Propane SG035

Winchester Adams GENERAC 15

KW

Diesel OUTDOOR GENERAC 25

KW

Diesel SD025