RSI014436_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: HIGH VISIBILITY GARMENTS

CONTRACT No.: RSI014436

CONTRACT ID: 14436

EFFECTIVE DATES: 10/20/2023 to 7/31/2026

SUPPLIER: REFLECTIVE APPAREL FACTORY

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000010540. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed.

The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the

Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed thirty-six (36) months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to all State Agencies, State institutions of higher education and properly registered members of the Cooperative Purchasing Program of the Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://supplier-emarketplace.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 SCOPE:

These specifications are for the purchase of new, first quality high visibility garments as specified below for use by employees of various State of Ohio Agencies, Ohio Institutions of Higher Education and participating members of the

Department of Administrative Services Cooperative Purchasing Program.

1.2 GENERAL SPECIFICATIONS

1.2.1 Garments offered shall be packaged in accordance with standard industry practices and marked at shipment for the individual or ordering agency.

1.2.2 All garments shall be pre-shrunk and designed to withstand institutional laundering and shall be deemed

“machine washable.”

1.2.3 All items shall be labeled as required by garment labeling laws including care instructions, size and all other information required by labeling laws.

1.2.4 All items will have loose threads removed and be pressed and shaped properly.

1.2.5 All garments shall be first quality, new, unused, clean and without flaws or imperfections.

1.2.6 Any garments found to be defective, improperly sized or not in accordance with specifications, although accepted through oversight or otherwise, shall be replaced, repaired or altered at the expense of the contractor, including all transportation costs.

1.2.7 Bidders must offer all exact colors specified.

1.2.8 When a weight is referenced, whether on a per square or linear yard of material or per piece or package or an item bass, the weight shall be considered a minimum acceptable weight. Where blends of material are referenced, such as 50/50 polyester/cotton, such blend shall be a reference point. Minor variations from the stated blend will be considered. A minor variation will generally be within +/- 7% of the stated blend. If multiple blends are referenced for a product, these shall constitute the minimum and maximum acceptable range, with no variation above or below the range.

1.2.9 The 3M Scotchlite™ Retroreflective material required on the ANSI/ISEA 107-2020 Class 3, High Visibility long and short sleeve T-shirts must be certified to retain its retro reflectivity through a minimum of seventy-five (75) launderings when laundered in accordance with manufacturer’s laundering instructions for the garment.

1.2.10 Bidders shall offer a heat transfer graphic imprinted on the left front chest pocket of Bid Items for items specified in Section 1.3 of this contract.

1.3 BID ITEM SPECIFICATIONS

1.3.1 Bid Items 1_1 through 1_4 - ANSI/ISEA 107-2020 Class 3, Type R Short Sleeve Crew Neck T-Shirt with 3M™

Scotchlite™ Retroreflective Trim, Color High Visibility Lime Green, with DOT Graphic Imprint on Left Chest Pocket.

1.3.1.1 Fabric: 4.1-ounce/sq. yd. 100% polyester 140-gram birdseye knit moisture-wicking fabric

1.3.1.2 Sleeves: Hemmed Short Sleeve (above elbow)

1.3.1.3 Neckline: Crew Neck

1.3.1.4 Pocketing: Front, left chest pocket.

1.3.1.5 Color: High visibility lime green, also known as fluorescent yellow-green.

1.3.1.6 Labeling: As required by labeling laws. Must contain care instructions.

1.3.1.7 3M™ Scotchlite™ Reflective Material 5510/5510M trim Color: Silver sewn into the garment with color matching thread.

1.3.1.8 One 2” band completely encircling the T-Shirt torso, midway between the bottom hem and the front neckline.

1.3.1.9 One 2” band completely encircling each sleeve, 2” above the sleeve opening.

1.3.1.10 Two 2” bands running perpendicularly over the shoulder from the torso band in front to the torso band in the rear.

1.3.1.11 3M™ Scotchlite™ bands must be affixed commensurate with the size of the T-Shirt.

1.3.1.12 3M™ Scotchlite™ reflective trim material must be rated at 75 washings.

1.3.1.13 No trim substitution for 3M Scotchlite™ will be accepted.

1.3.1.14 The 3M™ Scotchlite™ Retroreflective trim must be certified to retain its retro reflectivity for a minimum of seventy-five (75) launderings when laundered in accordance with the manufacturer’s laundering instructions.

The Garment must meet the ANSI/ISEA 107-2020 Class 3 Visibility Standard.

1.3.1.15 The graphic shall be a heat transfer imprint with a black Ohio Department of Transportation (DOT) Logo

(zephyr-dot) approximately 3.5” wide by 1.3” tall in accordance with the sample below. The graphic must match the aspect ratio provided by the Ohio Department of Transportation.

1.3.1.16 Sizes:

Bid Item 1_1 - Regular; Extra Small (XS) through Extra Large (XL)

Bid Item 1_2 - Regular; 2XL-6XL

Bid Item 1_3 - Tall; Large-2XL

Bid Item 1_4 - Tall; 3XL-6XL

1.3.2 Bid Items 1_5 through 1_8 - - ANSI/ISEA 107-2020 Class 3, Type R Short Sleeve Crew Neck T-Shirt with 3M™

Scotchlite™ Retroreflective Trim, Color High Visibility Lime Green, No Graphic

1.3.2.1 Fabric: 4.1-ounce/sq. yd. 100% polyester 140-gram birdseye knit moisture-wicking fabric

1.3.2.2 Sleeves: Hemmed Short Sleeve (above elbow)

1.3.2.3 Neckline: Crew Neck

1.3.2.4 Pocketing: Front, left chest pocket.

1.3.2.5 Color: High visibility lime green, also known as fluorescent yellow-green.

1.3.2.6 Labeling: As required by labeling laws. Must contain care instructions.

1.3.2.7 3M™ Scotchlite™ Reflective Material 5510/5510M trim Color: Silver sewn into the garment with color matching thread.

1.3.2.8 One 2” band completely encircling the T-Shirt torso, midway between the bottom hem and the front neckline.

1.3.2.9 One 2” band completely encircling each sleeve, 2” above the sleeve opening.

1.3.2.10 Two 2” bands running perpendicularly over the shoulder from the torso band in front to the torso band in the rear.

1.3.2.11 3M™ Scotchlite™ bands must be affixed commensurate with the size of the T-Shirt.

1.3.2.12 3M™ Scotchlite™ reflective trim material must be rated at 75 washings.

1.3.2.13 No trim substitution for 3M Scotchlite™ will be accepted.

1.3.2.14 The 3M™ Scotchlite™ Retroreflective trim must be certified to retain its retro reflectivity for a minimum of seventy-five (75) launderings when laundered in accordance with the manufacturer’s laundering instructions.

The Garment must meet the ANSI/ISEA 107-2020 Class 3 Visibility Standard.

1.3.2.15 Sizes:

Bid Item 1_5 - Regular; Extra Small (XS) through Extra Large (XL)

Bid Item 1_6 - Regular; 2XL-6XL

Bid Item 1_7 - Tall; Large-2XL

Bid Item 1_8 - Tall; 3XL-6XL

1.3.3 Bid Items 1_9 through 1_12 - High Visibility Long Sleeve T-Shirt, ANSI/ISEA 107-2020 Class 3, Type R Compliant with 3M™ Scotchlite™ Retroreflective Trim, DOT Graphic Imprint on Left Chest Pocket.

1.3.3.1 Fabric: 4.1-ounce/sq. yd.100% polyester 140-gram birdseye knit moisture wicking fabric

1.3.3.2 Sleeves: Long Sleeve (wrist length) with elasticized cuffs

1.3.3.3 Neckline: Crew Neck

1.3.3.4 Pocketing: Front, left chest pocket

1.3.3.5 Color: High visibility lime green, also known as fluorescent yellow-green.

1.3.3.6 Labeling: As required by labeling laws. Must contain care instructions.

1.3.3.7 Certification: Garment must be certified to withstand up to seventy-five (75) launderings when laundered in accordance with garment laundering instructions.

1.3.3.8 The Garment must meet the ANSI/ISEA 107-2020 Class 3 Visibility Standard

1.3.3.9 3M™ Scotchlite™ Reflective Material 5510/5510M trim Color: Silver sewn into the garment with color matching thread.

1.3.3.10 One 2” band completely encircling the T-Shirt torso, approximately midway between the bottom hem and the front neckline.

1.3.3.11 Two 2” bands completely encircling each sleeve, one band halfway between the cuff and elbow and one band halfway between the elbow and armpit.

1.3.3.12 Two 2” bands running perpendicularly over the shoulder from the torso band in front to the torso band in the rear.

1.3.3.13 3M™ Scotchlite™ bands must be affixed commensurate with the size of the T-Shirt.

1.3.3.14 3M™ Scotchlite™ reflective trim material must be rated at 75 washings.

1.3.3.15 No trim substitution for 3M Scotchlite™ will be accepted.

1.3.3.16 The 3M™ Scotchlite™ Retroreflective trim must be certified to retain its retro reflectivity for a minimum of seventy-five (75) launderings when laundered in accordance with the manufacturer’s laundering instructions.

1.3.3.17 15 The graphic shall be a heat transfer imprint with a black Ohio Department of Transportation (DOT)

Logo (zephyr-dot) approximately 3.5” wide by 1.3” tall in accordance with the sample below. The graphic must match the aspect ratio provided by the Ohio Department of Transportation.

1.3.3.18 Sizes:

Bid Item 1_9 – Regular; Extra Small (XS) through Extra Large (XL)

Bid Item 1_10 – Regular; 2 Extra Large (2XL) through 6 Extra Large (6XL)

Bid Item 1_11 – Tall; Large (L) through 2 Extra Large (2XL)

Bid Item 1_12 – Tall; Three Extra Large (3XL) through 6 Extra Large (6XL)

1.3.4 Bid Items 1_13 through 1_16 High Visibility Long Sleeve T-Shirt, ANSI/ISEA 107-2020 Class 3, Type R

Compliant with 3M™ Scotchlite™ Retroreflective Trim, No Graphic.

1.3.4.1 Fabric: 4.1-ounce/sq. yd.100% polyester 140-gram birdseye knit moisture wicking fabric

1.3.4.2 Sleeves: Long Sleeve (wrist length) with elasticized cuffs

1.3.4.3 Neckline: Crew Neck

1.3.4.4 Pocketing: Front, left chest pocket

1.3.4.5 Color: High visibility lime green, also known as fluorescent yellow-green.

1.3.4.6 Labeling: As required by labeling laws. Must contain care instructions.

1.3.4.7 Certification: Garment must be certified to withstand up to seventy-five (75) launderings when laundered in accordance with garment laundering instructions.

1.3.4.8 The Garment must meet the ANSI/ISEA 107-2020 Class 3 Visibility Standard

1.3.4.9 3M™ Scotchlite™ Reflective Material 5510/5510M trim Color: Silver sewn into the garment with color matching thread.

1.3.4.10 One 2” band completely encircling the T-Shirt torso, approximately midway between the bottom hem and the front neckline.

1.3.4.11 Two 2” bands completely encircling each sleeve, one band halfway between the cuff and elbow and one band halfway between the elbow and armpit.

1.3.4.12 Two 2” bands running perpendicularly over the shoulder from the torso band in front to the torso band in the rear.

1.3.4.13 3M™ Scotchlite™ bands must be affixed commensurate with the size of the T-Shirt.

1.3.4.14 3M™ Scotchlite™ reflective trim material must be rated at 75 washings.

1.3.4.15 No trim substitution for 3M Scotchlite™ will be accepted.

1.3.4.16 The 3M™ Scotchlite™ Retroreflective trim must be certified to retain its retro reflectivity for a minimum of seventy-five (75) launderings when laundered in accordance with the manufacturer’s laundering instructions.

1.3.4.18 Sizes:

Bid Item 1_13 – Regular; Extra Small (XS) through Extra Large (XL)

Bid Item 1_14 – Regular; 2 Extra Large (2XL) through 6 Extra Large (6XL)

Bid Item 1_15 – Tall; Large (L) through 2 Extra Large (2XL)

Bid Item 1_16 – Tall; Three Extra Large (3XL) through 6 Extra Large (6XL)

1.3.5 Bid Items 1_17 through 1_20 - High Visibility ANSI/ISEA 107-2020 Class 3, Type R Long Sleeve Microfiber

Fleece, Zip Front Hooded Sweatshirt with 3M™ Scotchlite™ Retroreflective Trim.

1.3.5.1 This garment shall be a part of an outerwear parka 3-in-1 system which may be ordered and worn as a stand-alone garment or as an inserted into the high visibility ANSI/ISEA 107-2015 Class 3 two-tone parka with detachable hood and 3M™ Scotchlite Retroreflective trim listed as Bid Items 1_21

& 1_22 of this Invitation to Bid.

1.3.5.2 Fabric: 100% polyester, 10.5-ounce Sq. Yd. spun microfiber fleece. Fabric finish shall be water repellant.

1.3.5.3 Color: Lime Green also known as fluorescent yellow-green.

1.3.5.4 Sleeves: Long Sleeve with rib-knit elasticized cuffs

1.3.5.5 Collar: Tunnel type, stand alone with reinforced male metal snaps for a matched hood and a zip-through zipper for attachment to a matched overgarment/parka.

1.3.5.6 Pocketing: Two front pouch pockets

1.3.5.7 Zipper: Full front lime-colored, reversible, high-quality zipper, YKK™ or equivalent

1.3.5.8 Hood: Detachable, matched color with reinforced female snaps to match those on the tunnel collar. The hood shall have an adjustable drawstring, color matched to the hood fabric with plastic pulls, knot stopped at each end.

1.3.5.9 Waist/Cuffs: Waistband and sleeve cuffs will match the color of the sweatshirt and be 1 x 1 rib-knit, at least 3 inches wide.

1.3.5.9 Ventilation: The garment shall have two color-matched open grommets under each armpit, one on each side seam.

1.3.5.10 Other: The garment shall have 1-inch loops sewn into each sleeve at the rib-knit – sleeve intersection and into the collar seam in the middle of the back. These loops shall be used as part of the attachment system of the garment to the matching overgarment/parka.

1.3.5.11 3M™ Scotchlite™ Reflective Material 8910 trim, Color: Silver, sewn into the garment with color-matching thread.

1.3.5.12 One 2” band completely encircling the sweatshirt torso, approximately midway between the bottom of the waistband and the top of the tunnel collar.

1.3.5.13 Two 2” bands completely encircling each sleeve, one band between the cuff and elbow and one between the elbow and armpit.

1.3.5.14 Two 2” bands running perpendicularly over the shoulder beginning at the torso band in front to the torso band in the rear.

1.3.5.15 3M™ Scotchlite™ bands must be affixed commensurate with the size of the garment.

1.3.5.16 No trim substitution for 3M™ Scotchlite™ will be accepted.

1.3.5.17 Sizes:

Bid Item 1_17 - Regular; Small (SM) to Extra Large (XL)

Bid Item 1_18 – Regular; Two Extra Large (2XL) through Six Extra Large (6XL)

Bid Item 1_19 – Tall; Large (L) through Extra Large (XL)

Bid Item 1_20 – Tall, Two Extra Large (2XL) through Six Extra Large (6XL)

1.3.6 Bid Items 1_21 & 1_22 - High Visibility ANSI/ISEA 107-2020 Class 3, Type R Two-Tone Parka with Detachable

Hood and 3M™ Scotchlite™ Retroreflective Trim.

1.3.6.1 This parka shall be a part of an outerwear parka 3-in-1 system which may be worn as a stand-alone garment or as an overgarment fastened to the high visibility ANSI/ISEA 107-2015 Class 3 long sleeve microfiber fleece, zip front hooded sweatshirt with 3M Scotchlite™ trim listed as Bid Items 1_17 through 1_20 in this Invitation to Bid.

1.3.6.2 Fabric: This parka will be constructed of lime green colored 100% polyester 300 denier oxford with breathable polyurethane coating and black colored 100% nylon 200 denier oxford with breathable polyurethane coating.

1.3.6.3 Colors: Two-tone florescent lime green (also known as florescent yellow-green) and black.

1.3.6.4 Lining: Lime green 100% polyester knit mesh fabric. Both the parka body and sleeves shall be lined.

1.3.6.5 Sleeves: Shall be constructed of the same material as the jacket body and shall be two-toned lime green and black. The black fabric will be on the back of the arm from the cuff six (6) inches up to the elbow. The cuff shall be black and secured with hook and loop material.

1.3.6.6 Collar: Shall be constructed of the same lime green fabric as the jacket with a detachable hood which can be rolled into it and secured with hook and loop closures inside the collar. The collar shall be lined with the same polyester knit mesh fabric as the parka. The collar shall have fixed triangle shaped covers over the zipper ends.

1.3.6.7 Hood: The detachable hood shall be made of the same lime green material as the parka. Shall have four

(4) reinforced female snaps that attach to the parka via four (4) reinforced male snaps on the inside of the collar.

Adjustable black drawstrings with toggle-type adjusters on each end of the drawstrings.

1.3.6.8 Zipper: Shall be center-front, black, YKK #8 Vision or equivalent two-way. Shall be bar tacked on with

YKK #5 or equivalent connecting zipper to accept the companion inside garment(s).

1.3.6.9 Wind Flap: Shall be 3 inches, center-front, with black heavy-duty reinforced snaps.

1.3.6.10 Pocketing: One 3.5-inch x 4.5-inch ½ inch gusseted pocket with flap cover and hook and loop closure constructed of the same lime green material as the jacket body. A removable clear credential pocket shall be connected by snaps to the gusset pocket (4 ¾ by 4 inches). Two 7 ¾ x 10-inch, 2-layer, flapped waist pockets with side openings constructed of the same black nylon as the parka bottom and sleeve backs. The flap pockets shall be closured by hook and loop. The side opening pockets shall be lined with black, 100% polyester fleece.

1.3.6.11 Retroreflective Trim: 3M™ Scotchlite™ Reflective Material 8910 trim, silver, two (2) inches wide sewn into contrasting orange high visibility fabric. Contrasting orange high visibility fabric shall be four (4) inches wide and shall be 100% polyester 300 denier oxford with a breathable polyurethane coating with reflective trim centered. One (1) inch of the contrasting orange high visibility fabric shall show on each side of the

3M™ Scotchlite™ silver reflective material.

One four-inch band of the orange high visibility fabric specified above containing the two-inch 3M™ Scotchlite™ centered reflective material shall be sewn around the body of the parka approximately halfway between the bottom of the parka and the collar.

Two four-inch bands of the orange high visibility fabric specified above containing the two-inch 3M™ Scotchlite™ centered reflective material shall be sewn around each sleeve, one band between the cuff and elbow and one band between the elbow and armpit.

Two four-inch bands of the orange high visibility fabric specified above containing the two-inch 3M™ Scotchlite™ centered reflective material shall be sewn perpendicularly beginning at the front body band over the shoulder and ending at the body band on the back of the parka.

The contrasting high visibility orange with 2-inch3M Scotchlite™ bands must be positioned commensurate with the size of the garment.

1.3.6.12 No trim substitution for 3M™ Scotchlite™ will be accepted.

1.3.6.13 Graphic requirements are as follows:

Left Chest of Parks: Exhibit III - Black and White 3” Ohio Department of Transportation (DOT) Logo

Right Chest of Parka: Exhibit II - 2.3” x .5”, black “Last Name” (last name of designated end-user)

Back of Parka: Exhibit I - Black text, two lines all capital lettering, “EXCELLENCE IN GOVERNMENT”

8.5” X 2.23”

The Ohio Department of Transportation shall provide required last names with order(s).

1.3.6.14 Sizes

Bid Item 1_21 – Small (SM) through Extra Large (XL)

Bid Item 1_22 – 2 Extra Large (2XL) through Six Extra Large (6XL)

1.3.7 Bid Items 1_23 through 1_25 - ANSI/ISEA 207 Type P Class 2 Compliant High Visibility Vest, Hook-and-Loop

Closure.

1.3.7.1 Fabric: Solid Woven Tricot Polyester 3.5 Oz. Ln. Yd. (120 gram), non-mesh.

1.3.7.2 Color: High Visibility Lime Green aka Florescent Yellow-Green

1.3.7.3 Four (4) Point Breakaway, shoulders and sides

1.3.7.4 V-Neck with six (6) inch hook & loop adjustable waist closure

1.3.7.5 High Cut to allow access to duty belt.

1.3.7.6 Two (2) inch Retroreflective 3M™ Scotchlite™ 8710 Certified Reflective Material. 360 Degree Reflective with 2” reflective banding around chest/back, around waist front/back and along each side of the V-neck over the shoulder joining the chest 360 degree 2” reflective band on the back of the vest.

1.3.7.7 Two (2) Mic tabs

1.3.7.8 Two (2) Pen/pencil pockets

1.3.7.9 3M™ Scotchlite™ Reflective Material 8710 Silver Transfer Film.

1.3.7.10 Required Sizes: Small (SM) through 5 Extra Large (5XL)

1.3.7.11 Graphic Requirements:

Graphic logo as described below shall be heat transfer imprinted as on the back of the vest centered between the two 2” reflective bands

Bid Item 1_23 - Reflective Graphic Logo: “STATE TROOPER” in Capital Letters

Position: On Back of Vest

Size: 2 ¾” LH 10 ½” x 6 ½”

Lettering Type: Silver Reflective Lettering.

Bid Item 1_24 - Reflective Graphic Logo: “OSHP AUXILIARY” in Capital Letters

Position: On Back of Vest

Size: 2 ¾” LH 10 ½” x 6 ½”

Lettering Type: Silver Reflective Lettering.

Bid Item 1_25 – No graphic.

1.3.8 – Bid Items 1_26 through 1_28 - ANSI/ISEA 207 Class 2 Compliant High Visibility Vest, Zipper Closure.

1.3.8.1 3M™ Scotchlite™ Reflective Material 8710 Silver Transfer Film

1.3.8.2 2” Retroreflective Tape with 360 Degree Reflective Coverage

1.3.8.3 High Visibility Lime - a.k.a. Fluorescent Yellow-Green

1.3.8.4 Four (4) point Breakaway (Shoulders and Sides)

1.3.8.5 Zip Front Closure

1.3.8.6 6" Adjustable Hook & Loop Wrap Waist Closure

1.3.8.7 Woven Polyester Vest

1.3.8.8 Tactical Vest

1.3.8.9 High Cut to Allow for Duty Belt

1.3.8.10 Two (2) Mic Tabs

1.3.8.11 Pen/Pencil Pockets

1.3.8.12 Double Banded Retroreflective

1.3.8.13 Required Sizes: Small (SM) through 5 Extra Large (5XL)

1.3.8.14 Graphic Requirements:

Graphic logo as described below shall be heat transfer imprinted as on the back of the vest centered between the two 2” reflective bands.

Bid Item 1_26 - Reflective Graphic Logo: “STATE TROOPER” in Capital Letters

Position: On Back of Vest

Size: 2 ¾” LH 10 ½” x 6 ½”

Lettering Type: Silver Reflective Lettering.

Bid Item 1_27 - Reflective Graphic Logo: “OSHP AUXILIARY” in Capital Letters

Position: On Back of Vest

Size: 2 ¾” LH 10 ½” x 6 ½”

Lettering Type: Silver Reflective Lettering.

Bid Item 1_28 – No graphic.

1.3.9 – Bid Item 1_29 – Sorting and Bagging Service – NOT EVALUATED FOR AWARD

1.3.9.1 Bidders shall provide pricing for sorting and bagging garments by end-user employee. The agency shall provide employee information at the time of purchase.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 04/10/23) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 DELIVERY

Supplies which do not require graphic imprinting will be delivered to the participating agency within seven (7) days after receipt of order. Supplies which require graphic imprinting will be delivered to the participating agency within fourteen (14) days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

3.2 FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment.

If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase.

Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf

3.3 SWEATSHOP FREE

By the signature affixed to this ITB, Bidder certifies that all facilities used for the production of the supplies or performance of services offered in the bid are in compliance with applicable domestic labor, employment, health and safety, environmental and building laws. This certification applies to any and all suppliers and/or subcontractors used by the Bidder in furnishing the supplies or services described in the bid and awarded to the Bidder. If DAS receives a complaint alleging non-compliance with sweatshop free requirements, DAS may enlist the services of an independent monitor to investigate allegations of such non-compliance on the part of the Contractor, any sub-contractors or suppliers used by the Contractor in performance of the Contract. If allegations are proven to be accurate, the Contractor will be advised by DAS of the next course of action to resolve the complaint and the Contractor will be responsible for any costs associated with the investigation. Items that will be considered in an investigation include, but are not limited to standards for wages, occupational safety and work hours.

3.4 CONTRACTOR QUARTERLY SALES REPORT

The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to the nearest whole dollar) of the sales to Cooperative Purchasing Members under this Contract by calendar quarter (e.g. January-March, April-June, July-

September and October-December). The dollar value of the sale is the price paid by the Contract user for the products and/or services listed on the purchase order or other encumbering document, as recorded by the Contractor.

To submit this quarterly sales report, the Contractor is responsible for obtaining access to OhioBuys and must report the quarterly dollar value of sales to Cooperative Purchasing Members to the Department of Administrative Services (DAS) via the Internet using OhioBuys at the following web address supplier-emarketplace.ohio.gov . If no sales occur, the

Contractor must report zero. The report must be submitted no later than thirty (30) days following the completion of the reporting period.

The Contractor shall also submit a close-out report within one hundred and twenty (120) days after the expiration of this

Contract. The Contract expires upon the physical completion of the last outstanding task or delivery order of the Contract.

The close-out report must cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the

Contractor reported all contract sales and reconciled all errors and credits on the final quarterly report, then the Contractor should show zero “0” sales in the close-out report.

If the Contractor fails to submit sales reports, falsifies reports or fails to submit sales reports in a timely manner, DAS may terminate this Contract.

3.5 COOPERATIVE PURCHASING CONTRACT

This Contract may be utilized by Cooperative Purchasing Members. “Cooperative Purchasing Members” or “Co-op

Members” are entities that qualify for participation in the State’s cooperative purchasing program under Section 125.04 of the Ohio Revised Code (“ORC”) and that have completed the steps necessary to participate in that program. They may include Ohio political subdivisions, such as counties, townships, municipal corporations, school districts, conservancy districts, township park districts, park districts created under Chapter 1545 of the ORC, regional transit authorities, regional airport authorities, regional water and sewer districts, and port authorities. They also may include any Ohio county board of elections, state institutions of higher education, private fire companies, private, nonprofit emergency medical service organizations, and chartered nonpublic schools.

If a purchase is made from this Contract by an entity that is not properly registered with the State’s Cooperative Purchasing

Program, it may be a violation of law, may be contrary to the entity’s competitive bidding requirements, and will be a breach of this Contract by the Contractor. If a Cooperative Purchasing Member relies upon this Contract to issue a purchase order or other ordering document, the Cooperative Purchasing Member “steps into the shoes” of the State under this Contract.

The Cooperative Purchasing Member’s order and this Contract are between the Contractor and the Cooperative

Purchasing Member. The Contractor must look solely to the Cooperative Purchasing Member for performance, including payment. The Contractor agrees to hold the state of Ohio harmless with regard to Cooperative Purchasing Member’s orders and Cooperative Purchasing Member’s performance. DAS may cancel this Contract and may seek remedies if the

Contractor fails to honor its obligations under an order from a Cooperative Purchasing Member.

3.6 CONTRACTOR REVENUE SHARE

The Contractor must pay to the State a share of the sales transacted under this Contract as a fee to the State to cover the estimated costs the State will incur in administering this Contract and the Services offered under it (“Revenue Share”).

The Contractor must remit the Revenue Share in U.S. dollars within 30 days after the end of the quarterly reporting period.

The Revenue Share that the Contractor must pay under this Contract equals ¾ of 1% of the total quarterly sales reported.

The Revenue Share must be included in the prices reflected in any order and reflected in the total amount charged to the

State, and the Contractor may not add a surcharge to orders under this Contract to cover the cost of the Revenue Share.

The Contractor must remit any amount due as the result of a quarterly or closeout sales report at the time the quarterly or closeout sales report is submitted to the Department of Administrative Services, Office of State Purchasing. To ensure the payment is credited properly, the Contractor must identify the payment as a “State of Ohio Revenue Share” and include this Contract number, total report amount, and reporting period covered.

Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below

Check remittance:

Follow the remittance instructions on the required Quarterly Sales Report and Revenue Share Remittance Form at the following link, https://das.ohio.gov/revenueshareform.

Credit Card Payments:

To pay by credit card, use the following link, https://epay.das.ohio.gov/Payment, select “Revenue Share” as the payment type and follow the on-screen prompts.

ACH Payments:

https://das.ohio.gov/revenueshareform https://epay.das.ohio.gov/Payment

If this payment method is approved by the State, the State will provide payment instructions to Contractor.

If the full amount of the Revenue Share is not paid within 30 days after the end of the applicable reporting period, the non-payment will constitute a contract debt to the State. The State may setoff any unpaid Revenue Share from any amount owed to the Contractor under this Contract and employ all other remedies available to it under Ohio law for the non-payment of the Revenue Share. Additionally, if the Contractor fails to pay the Revenue Share in a timely manner, the failure will be a breach of this Contract, and the State may terminate this Contract for cause as set forth herein and seek damages for the breach.

3.7 ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 PRODUCT SAMPLES

The bidder(s) may be required to submit samples of the supplies being offered. The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part of their bid response, the bidder will be required to provide the samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in the bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from DAS.

5.2 EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will multiply the bid prices offered for each item by the estimated annual usage of each item and the sum the results for all items to determine the lowest cost responsive and responsible Bidder. Failure to offer prices for all items may deem your bid not responsive and result in disqualification of the bid from consideration of award.

5.3 CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf