RSC013736_GDC030_-_Position_Descriptions_V11.pdf

POSITION TITLE:

Account Clerk 1

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Posts variety of accounting transactions to ledgers, journals or cash books manually, electronically or mechanically (e.g., posting or accounting machine or data entry into computer) & makes necessary mathematical computations for posting & maintenance of records.

Reviews, codes & processes invoices, receipts, vouchers or other accounting documents (e.g., checks for mathematical accuracy, appropriate signatures, correct identification numbers & pertinent dates; checks &/or assigns appropriate program/activity codes; separates colored copies of accounting documents, sorts alphabetically, by date or by document title).

Files cards, invoices & vouchers; types & proofreads correspondence, statements & forms; orders & distributes office supplies; answers telephone inquiries; sorts & disperses mail; performs variety of clerical tasks related to account clerk activities.

Compiles & types variety of financial reports (e.g., weekly & annual reports on cash, budget, accounts receivable, accounts payable).

Assists in checking purchase orders, payrolls, time sheets, time cards, vendor checks, budgets & other accounting records & documents.

MAJOR WORKER CHARACTERISTICS:

Knowledge of bookkeeping; agency & state bookkeeping policies & procedures; office practices & procedures;

addition, subtraction, multiplication, division, fractions, percentages & decimals. Skill in operation of adding machine or calculator; operation of posting or accounting machine &/or automated computerized equipment.

Ability to understand bookkeeping procedures; maintain accurate records; gather, collate & classify information about data, people or things; answer routine telephone inquiries.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

1 course or 3 mos. exp. in high school accounting or in accounting for bookkeepers offered by college; 1 course or 3 mos. exp. in operation of adding machine & calculator.

- Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

UNUSUAL WORKING CONDITIONS:

Not applicable.

Account Clerk 2

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Analyzes & processes expense reports, invoices, vouchers & other related materials, determines accuracy & validity & prepares vouchers, invoices & remittances for receipt & disbursement of funds (e.g., verifies mathematical accuracy, quantity of goods purchased & received, purchase price, applicable discounts & freight charges; reconciles discrepancies; verifies appropriation sources; matches invoices to delivery receipts & purchase orders; places invoices in recaps, determining total amount of recap & voucher numbers; verifies accuracy of money remitted against serial numbers of licenses sold on consignment) &/or prepares agency, institution or district bi-weekly payroll for submission to Auditor of State & Department of Administrative Services, Payroll Processing (e.g., verifies employees’ bi-weekly payroll, sick, vacation, personal leave or leave without pay; calculates adjustments regarding reclassification, promotion, demotion, longevity, step increases, tax withholding, health care, retirement; calculates & updates employee service time; verifies & computes retroactive pay due to court decisions, errors in prior payrolls or legislation) &/or prepares purchase orders & encumbrances &/or handles inventory control & asset depreciation; or act as county/yard timekeeper (e.g., processes activity reports, payroll, overtime rosters, inventory, equipment usage & related records which detail operational activities for assigned county or yard), completes hardcopy &/or operates personal computer/video display terminal to compile &/or generate reports for use in management of county/yard operations (e.g., safety, activity, fuel, equipment maintenance, daily road condition & budget reports; purchase order balances; daily salt, grit & calcium chloride balance; computer report generation).

Posts, updates & balances ledgers & journals for internal accounts (e.g., posts purchase orders, encumbrance documents, transfers, cancellations & vouchers payable; posts receipt of various types of funds such as general revenue appropriations, rotary funds or grants; balances accounts on daily/weekly/monthly basis;

reconciles internal accounts with auditor & state accounting); verifies actual inventory against auditing report & identifies any discrepancies; assists in training of lower-level account clerks.

Completes forms which report inventory levels (e.g., plant haul, receiving-tickets, transfer tickets & materials used forms; orders office supplies; notifies supervisor of low inventory level), verifies materials/parts against activity report & performs physical inventory; gathers & compiles material for financial reports; prepares bi-weekly, monthly, quarterly &/or annual reports on accounts maintained.

Performs variety of related clerical tasks (e.g., opens & sorts mail; composes & edits correspondence relative to assigned work; maintains files; operates equipment to generate typed reports & correspondence; answers telephone inquiries; greets customers; responds to or refers complaints; answers general inquiries within established guidelines); operates two-way radio & maintains log of all radio calls; forwards emergency calls from state & local authorities (e.g., accidents, debris, fallen trees, hazardous spills) to appropriate personnel;

dispatches crews during emergency situations as directed by supervisor; attends training.

MAJOR WORKER CHARACTERISTICS:

Knowledge of bookkeeping; agency & state bookkeeping policies & procedures; office practices & procedures;

addition, subtraction, multiplication, division, fractions, percentages & decimals; inventory control. Skill in operation of adding machine, calculator &/or video display terminal or other automated computerized equipment (e.g., personal computer); operation of two-way radio. Ability to prepare & maintain meaningful, concise & accurate reports; deal with variety of variables in somewhat familiar context; gather, collate & classify information about data, people or things; answer routine inquiries; work alone on most tasks.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

2 courses or 6 mos. exp. in high school accounting or in accounting for bookkeepers offered by college; 1 course or 3 mos. exp. in operation of adding machine & calculator; 6 mos. additional exp. in bookkeeping.

- Or 10 mos. exp. as Account Clerk 1, 16511.

Note: Positions for county/yard timekeeper in Ohio Department of Transportation also require 12 mos. trg. or 12 mos. exp. in operation of personal computer; 6 mos. trg. or 6 mos. exp. in inventory control.

- Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

Account Clerk 3

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Keeps most complex budget accounts & auxiliary records & performs all necessary computations (e.g., third party reimbursements, federal grants, draw-downs, capital improvements, operational accounts).

Analyzes accounts, expenditures & financial reports for purposes of determining preliminary budget projections; analyzes accounts to assign credit available for consignment of forms; analyzes separate accounts for account balance; account consistency & account impact on total system balance.

Maintains general books of accounts; assists in maintaining general ledgers & in preparing financial statements & reports.

Provides training & guidance to new account clerks in maintenance of accounts, preparation of payrolls, invoices, vouchers & related documents; performs variety of clerical functions associated with account clerk activities.

MAJOR WORKER CHARACTERISTICS:

Knowledge of bookkeeping; agency & state bookkeeping system, office practices & procedures; addition, subtraction, multiplication, division, fractions, percentages & decimals; supervisory principles/techniques. Skill in operation of adding machine or calculator or other electronic computerized equipment. Ability to define problems, collect data, establish facts & draw valid conclusions; understand bookkeeping procedures & apply principles to solve practical problems; prepare meaningful, concise & accurate reports.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

2 courses or 6 mos. exp. in high school accounting or in accounting for bookkeepers offered by college; 1 course or 3 mos. exp. in operation of adding machine & calculator; 12 mos. additional exp. in bookkeeping.

- Or 18 mos. exp. as Account Clerk 2, 16512.

- Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

Accountant

JOB DUTIES:

Prepares, examines and analyzes accounting records and other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards. Activities to include account analysis, reconciliations and assisting with month end close.

Accounts Payable Supervisor

JOB DUTIES:

Supervise employees performing matching, batching and coding of payables to include overseeing the cutting of checks. Verifies figures, postings and documents for correct entry, mathematical accuracy and proper coding.

Accounts Receivable Supervisor

JOB DUTIES:

Supervise employees performing billing, cash applications and collections. Checks figures, postings and documents for correct entry, mathematical accuracy and proper coding.

JOB TITLE

Activities Aide

JOB DUTIES IN ORDER OF IMPORTANCE: (these duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Monitors activities of students/clients/residents/consumers/ inmates during activity therapy & recreational activities & assists higher-level therapists in implementation of activity therapy programs.

Escorts clients/residents/consumers/students to & from activities; maintains client/resident/consumer/student participation & other activity therapy records; attends staff meetings to provide input concerning client/resident participation.

MAJOR WORKER CHARACTERISTICS:

Knowledge of addition/subtraction; departmental & agency rules, guidelines & procedures pertaining to activity therapy*;

safety practices pertaining to activity therapy*. Ability to carry out simple instructions; recognize unusual or threatening conditions & take appropriate action; read short sentences with concrete vocabulary; complete routine forms; cooperate with co-workers on group projects; demonstrate physical fitness to lift 50-100 lbs.

(*)Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Formal education in arithmetic that includes addition & subtraction & in reading, writing & speaking common English vocabulary.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER EMPLOYMENT:

May work rotating shifts; may be exposed to persons who are dangerous, exhibit erratic behavior, are handicapped or have combination of physical & mental disabilities.

Activity Therapy Specialist 1

JOB DUTIES IN ORDER OF IMPORTANCE: (these duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Organizes, plans & conducts individual &/or group classes in activity therapy program of medically approved specialty area for specific therapeutic & goal reaching purposes (e.g., occupational, structured therapeutic, pre-vocational, vocational, or social areas) for clients, residents or students (e.g., students who are hearing impaired, residents who are mentally ill &/or developmentally disabled) for rehabilitative purposes other than entertainment (e.g., occupational, structured therapeutic, adaptive sports activities, interactive computer access, card games, adapted aquatics, music therapy, animal-assisted therapy (AAT), special events, outings, performing arts, evening group programs, video viewing, construction projects &/or leather-tooling to increase self-esteem, develop new hobbies &/or develop ability to participate in solitary or small group activities; specialized art areas of batik, carving, sculpting, photography or specialized art therapy activities using various aid medias such as paint, chalk or crayons which are geared to individual patients;

horticulture, music, dance &/or movement exploration which are oriented toward education & socialization) & gives instruction & training to volunteers, students, resident workers or patient workers.

Prepares & maintains work related documentation (e.g., prepares routine & special reports on resident activities within program; prepares correspondence, memos & newsletters; maintains & updates monthly calendar of events; completes orders & maintains receipts for needed supplies or equipment; maintains records of patient participation, progress & attendance).

Attends & participates in meetings (e.g., interdisciplinary team meetings, staff meetings, departmental meetings, training sessions, conferences, seminars) & performs various work related miscellaneous tasks (e.g., decorates in-house bulletin boards, makes & distributes signs regarding programs, maintains tools, supplies & equipment; operates state owned car or van to escort &/or transport patients or clients to activities; assist general activities therapist with adapted aquatics;

cleans & maintains work areas; assists guest instructors with scheduled activities).

Knowledge of agency &/or state policies, procedures & safety practices (e.g., CPR*, fire safety*, first aid*, ICF/MRDD ICF/IID*, O.S.H.A*, paces*) regarding specialty area activity therapy operations*; techniques of applicable activity therapy specialty area (e.g., music therapy for mentally, physically &/or emotionally handicapped, movement/ dance therapy, senses therapy, animal-assisted therapy); public relations, human relations. Skill in operation of car, van, tractor with hitch*, flat bed trailer*, pallet jack*, mechanical lift*, fork lift*, heat sealer*, calculator*, fax*, alpha pager*, Ellison machine*, copier*, popcorn machine*, web TV*, VCR*, DVD*, cash register*, personal computer*. Ability to develop & maintain good rapport with physicians, nurses, therapeutic program workers, general activity specialists, family members, volunteers, residents, students, patients or clients; prepare meaningful, concise & accurate reports; cooperate with co-workers on group projects; gather, collate & classify information about data, people or things; define problems, collect data, establish facts & draw valid conclusions; push, pull & lift patients or clients in wheelchairs; lift boxes, moves furniture; lift up to 100 lbs.

(*) Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Completion of undergraduate core program in recreation or specialty area (e.g., music, art, drama); valid drivers’ license.

-Or completion of associate degree in recreation or specialty area (e.g., music, art, drama); 12 mos. exp. in Activity Therapy; valid drivers’ license.

Note: must have certification in animal-assisted therapy if utilizing trained animals for therapeutic goal reaching purposes.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

May work rotating shifts; may be exposed to dirt & dust; may be exposed to persons who are dangerous, exhibit erratic behavior, are handicapped or have combination of physical & mental disabilities; may be exposed to human waste; may be exposed to human & equipment noise; may work in tight confined work area.

Activity Therapy Specialist 2

JOB DUTIES IN ORDER OF IMPORTANCE: (these duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Plans, organizes, conducts & ensures implementation of clinical adjunctive therapy program/services in specialty area (e.g., occupational, vocational or social areas, such as music therapy, drama therapy, movement/dance therapy, swimming with emphasis on adaptive aquatic skills, re-motivation/reality orientation) for specific therapeutic & goal-reaching, rehabilitative purposes other than entertainment (e.g., attends planning sessions such as interdisciplinary team meetings, follows departmental standards & implements individual & group activity therapy such as for patients who are adult psychiatric, adult acute care, geriatric, forensic, mentally ill, who are deaf & blind, multi-handicapped & visually impaired in use of their remaining senses such as auditory, tactile &/or residual vision; provides guidance in music department operations & instructs in individual & group lessons in playing of instruments, music reading & writing &/or in music appreciation) & conducts individual & group therapy sessions (e.g., conducts music therapy to include choral conducting, vocal production, lyric analysis, movement & music, instrumental, improvisation & aural; oversees patients in various routines of supportive work/work adjustment program; conducts art therapy sessions using defined therapy techniques & mediums to include ulman diagnostic series & projective techniques such as house-tree-person & kinetic family drawing); conducts/teaches pool therapy to include water walking & flexibility for injured workers; utilizes recreation therapy techniques to include item analysis, activity analysis & task analysis; leads groups in two areas which may include life vices, peace talks, hygiene, stress/anger management, community service &/or arts/crafts) for evaluation & skills/performance development in areas such as social, physical, cognitive, behavioral & leisure, Or

In Department of Rehabilitation & Correction, plans, organizes, conducts & ensures implementation of clinical adjunctive therapy program/services as described above, but only for inmates assigned to residential treatment unit(s).

Prepares & maintains work related documentation (e.g., records or evaluations of individual progress &/or involvement towards established goals of education or treatment plan; reports regarding equipment maintenance; completes requisition &/or purchase orders for supplies & equipment; maintains inventory of supplies & equipment; maintains daily tool, equipment & chemical inventory; lesson plans specifying use of instructional materials; files on patient treatment plans; notes of unusual patient behavior; departmental log on attendance & participation of residents in program; monthly attendance figures for program; patient assessments & program proposals written by staff); daily ancillary service data collection form); completes clinical documentation to assure compliance with accrediting/certifying agencies (e.g., JCAHO;

Medicare); provides clinical lead work/work direction to lower-level activity therapy specialist(s), assigned student practicum’s & internships, volunteers & patients involved from hospital &/or community if assigned; oversees inmates in grounds keeping duties (e.g., mowing grass; maintaining recreational playing fields & courts); prepares computer generated reports on patients as required; makes policy &/or work recommendations (e.g., regarding unit programming to include improving programming, referral programming & new programming; recovery initiative; SAMI programming;

utilization of space to enhance therapeutic environment) to supervisor, program administrator &/or administrator.

Participates & attends meetings, conferences/seminars &/or workshop sessions (e.g., serves as primary member of assigned interdisciplinary treatment team (s); in-service meetings with staff & parents; case conferences; treatment team;

patient care monitoring; program planning meetings); evaluates patients, formulates & implements individual treatment plans. (i.e., ITPS); performs various work related miscellaneous tasks (e.g., maintains supplies & equipment such as music therapy instruments; edits monthly resident staff news letter; decorates bulletin boards; makes & distributes program related advertising regarding programs, plans & coordinates major hospital events for hospital population;

organizes team sports; arranges movie schedule entertainment & supervises games; escorts visitors; assists in budget preparation); completes mandated training.

MAJOR WORKER CHARACTERISTICS:

Knowledge of employee training & development*; agency &/or state policies, procedures & safety practices regarding specialty area activity therapy operation*; techniques of applicable activity therapy specialty area activities (e.g., art therapy, music therapy for mentally, physically &/or emotionally handicapped, movement/dance therapy, senses therapy, recreation therapy); public relations*. Skill in operation of personal computer. Ability to deal with several variables in somewhat unfamiliar context; establish friendly atmosphere as lead worker; gather, collate & classify information about data, people or things; develop good rapport with inmates, residents, patients, clients, children who are disabled; define problems, collect data, establish facts & draw valid conclusions; prepare meaningful, concise & accurate reports;

cooperate with co-workers on group projects.

(*)Developed after employment.

Bachelor's degree in music therapy from an accredited institution approved by American Music Therapy Association (i.e., AMTA); completion of 6 mos., 1040 hour music therapy internship at an approved AMTA cite & board certification (i.e., MT-BC) by certification board for music therapists (i.e., CBMT); 24 mos. exp. in activity therapy.

-Or bachelor's degree in therapeutic recreation; completion of 1000 hour clinical practicum & certification by national council on therapeutic recreation certification; 24 mos. exp. in activity therapy.

-Or completion of undergraduate core program in recreation, physical education or specialty area (e.g., music, art, drama, dance); 24 mos. exp. in activity therapy.

-Or completion of associate degree in recreation or specialty area (e.g., music, art, drama, dance); 24 mos. exp. in activity therapy.

-Or equivalent of the minimum class qualifications for employment noted above.

May work rotating shifts; may be exposed to persons who are dangerous, exhibit erratic behavior, are handicapped or have combination of physical & mental disabilities; may be exposed to recreation noise; may assist with psychiatric emergencies where restraints are used; may be exposed to infectious diseases.

Administrative Assistant 1

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Assists administrator in program direction, researches & analyzes materials, information & programs, provides technical information & advice to administrators in decision making, makes recommendations & assists in developing new procedures & programs, serves as a liaison between administrator & subordinates, transmits decisions & directives, represents administrator at meetings & conferences, assumes responsibility & authority in administrator’s absence.

Manages business functions of administrator’s office; prepares & monitors budgets; prepares payroll;

processes bills for payment; purchases supplies & equipment; keeps fiscal & personnel records; interviews prospective employees.

Performs public relations duties; researches & responds to inquiries & complaints; furnishes information & explains programs to public; works on special assignments & projects as directed; prepares reports, publications, memos & presentations for dissemination outside work unit.

MAJOR WORKER CHARACTERISTICS:

Knowledge of agency policies & procedures regarding area assigned*; office practices & procedures*;

government structure & process*; public relations; budgeting; supervisory principles/techniques*; office management. Ability to gather, collate & classify information according to established methods; cooperate with co-workers on group projects; prepare & delivery speeches; write directives, memos & other publications;

define problems, collect data, establish facts & draw valid conclusions; interview job applicants to determine work best suited for them; handle sensitive contacts with public & other work units.

(*) Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Completion of associate core coursework in business administration, management science or public administration.

-Or 12 mos. trg. or 12 mos. exp. in areas cited previously.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

May require travel to community site under contract with Department of Mental Health.

Administrative Professional 1

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

A - Provides secretarial assistance through routine administrative tasks (i.e., independently provides explanation, orally &/or in writing, of services or activities of assigned area, but does not include formulating interpretation of policies & procedures as they would apply in given situation) (e.g., drafts & may sign simple correspondence; researches responses to inquiries; compiles data; prepares reports, gathers statistics & may compile in report form; performs research & writes reports to present straightforward information; sets up office procedures; coordinates daily work flow of office; revises content of manuals & notebooks; requisitions equipment & supplies through either agency purchasing agent or direct contact with established vendors for low cost items that are used repetitively; screens problems & obtains files & records to support same for referral & may resolve only those which do not involve interpretation or judgment of applicability of policies & procedures).

&/OR

B - Provides secretarial assistance in technical environment & transcribes, formats &/or assists in formatting, types & proofs standard &/or technical (i.e., documents requiring use of legal, medical, scientific, statistical or foreign language terminology) correspondence & reports.

& IN ADDITION TO A OR B OR IN LIEU OF A OR B,

C - Serves as lead worker over office support staff (e.g., office assistants, clerks, word processing specialists) by coordinating work flow & participating in training & evaluation on daily basis or on shift or at office where no higher level supervisor/manager is located.

Produces typed copy, to include formatting or assisting in formatting, from standard or confidential written, dictated or oral instructions & proofreads work.

Performs other clerical duties (e.g., maintains files; sorts and routes mail; answers phones & screens calls;

greets visitors; orders & stocks supplies; maintains calendar; makes copies; prepares materials for mailing;

prepares time reports for payroll; schedules meetings).

Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form;

write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral. Other duties as assigned.

(*) Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

May require travel to community sites

Administrative Professional 2

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Relieves superior of routine administrative duties, makes recommendations regarding program activities, researches & analyzes materials, information & programs, provides technical information & advice to administrators to aid in decision making, assists in developing new procedures related to established program policy, serves as liaison between administrator & subordinates, transmits decisions & directives & represents administrator at meetings & conferences.

Manages business functions of administrator's office; prepares & monitors budgets; prepares payroll;

processes bills for payment; purchases supplies & equipment; keeps fiscal & personnel records; interviews prospective employees.

Performs public relations duties; researches & responds to inquiries & complaints; furnishes information & explains programs to public; works on special assignments & projects as directed; prepares reports, publications, memos & presentations for dissemination outside work unit.

Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office);

operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos & other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral. Other duties as assigned.

(*) Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

Administrative Professional 3

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence;

reviews & summarizes fiscal &/or operational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records; performs personnel functions such as screening job applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff;

represents division or agency on inter-divisional task forces or committees; reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinates acquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typing equipment) & if assigned, acts as lead worker over lower-level administrative &/or office support staff.

Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; prepares payroll reports &/or timesheets); handles sensitive telephone calls; channels calls to appropriate parties for response.

Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls;

greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.

MAJOR WORKER CHARACTERISTICS:

Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office);

operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral. Other duties as assigned.

(*) Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2, 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

Administrative Secretary

JOB DUTIES IN ORDER OF IMPORTANCE: (THESE DUTIES ARE ILLUSTRATIVE ONLY. INCUMBENTS MAY PERFORM SOME OR ALL OF THESE DUTIES OR OTHER JOB-RELATED DUTIES AS ASSIGNED.)

Performs complex secretarial duties; transcribes dictation; types variety of complex & confidential materials;

maintains administrator’s appointment schedule; makes travel arrangements; establishes & maintains record keeping system.

Researches & analyzes materials, information & programs; prepares reports & provides information to aid administrator in decision making & to assist with development of new procedures & programs; serves as liaison between administrator & other agencies, general public & staff; transmits decisions & directives & provides information; represents administrator at meetings & conferences.

Manages business functions of administrator’s office; maintains fiscal records & prepares reports; purchases supplies & equipment & processes bills for payment.

Works on special assignments & projects as directed; performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screen calls; greets & directs visitors; photocopies; faxes; prepares materials for mailing); prepares routine forms.

MAJOR WORKER CHARACTERISTICS:

Knowledge of English, grammar & composition; administrative practices & procedures*; office practices & procedures; government structure & process; public relations; budgeting; agency regulations, policies & procedures*. Skill to operate dictation/transcription equipment; typewriter &/or word processing equipment.

Ability to deal with problems, involving several variables in somewhat unfamiliar context; apply principles to solve practical, everyday problems; write routine business letters & records; gather, collate & classify information about data, people, or things; move fingers easily to perform manual functions repeatedly; assess questions & provide appropriate information or referral.

(*) Developed after employment

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

10 courses in secretarial science or its equivalent or 1 year experience; 300 hours training in public relations or 3 months experience; typing skills of 60 words per minute.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER

EMPLOYMENT:

Not applicable.

Aircraft Maintenance Technician

JOB DUTIES IN ORDER OF IMPORTANCE

(These duties are illustrative only. Incumbents may perform some or all of these duties or other job related duties as assigned.) Performs aircraft & engine inspections, makes repairs & alterations to aircraft, performs maintenance in compliance with aviation regulations, performs operational checks in accordance with FAA (i.e., Federal Aviation Administration) regulations (e.g., performs engine diagnosis & operational checks), &/or inspects work for compliance with FAA regulations & certifies airworthiness of aircraft components.

Operates & maintains sophisticated technical aircraft precision testing, calibration, measuring, charging & balancing equipment & uses specialized machine tooling & hand tools. Operates & maintains tugs, gas trucks & related ground support equipment (e.g., assists in refueling operations & grounds handling of aircraft; assists in grounds care & snow removal; repairs & makes alterations to equipment). Prepares & maintains various work related documentation (e.g., maintains records regarding work performed such as maintenance & equipment reports, orders needed parts, maintains service manuals, files & logbooks) & performs work related miscellaneous tasks (e.g., researches aircraft records, status reports, service bulletins, airworthiness directives & flight schedules).

MAJOR WORKER CHARACTERISTICS

Knowledge of aircraft mechanics & related safety practices; Federal Aviation Administration rules & regulations & agency policy & procedures regarding aircraft maintenance, operation & inspection; aircraft engine inspection procedures; arithmetic to include fractions decimals & percentages. Skill in performing aircraft repairs, alterations & maintenance; operation & maintenance of aircraft ground support equipment. Ability to understand system of aircraft mechanical procedures; maintain accurate records; prepare meaningful, concise & accurate reports;

demonstrate physical dexterity.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT

Possess Airframe & Powerplant Mechanic Certificate issued by Federal Aviation Administration; completion of accredited aviation maintenance technology degree program; 3 yrs. exp. in aircraft maintenance operations; 9 mos. exp. in operation & maintenance of ground support equipment. In addition to the preceding, technicians certifying airworthiness of aircraft must also possess Inspection Authorization Certificate. -Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the experience required, but not for the mandated certificate.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER EMPLOYMENT If applicable, Inspection Authorization Certificate must be renewed annually.

UNUSUAL WORKING CONDITIONS

Exposed to noise, odors & dust; exposed to hazardous materials; may require overnight travel; may work weekends &/or rotating shifts.

Auditor

JOB DUTIES:

Collects and analyzes data to detect deficient controls, duplicated effort, extravagance, fraud or non-compliance with laws, regulations and management policies.

CLASS TITLE

Automotive Mechanic 1

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Assists higher-level mechanics in repair & re placement of major parts on cars, trucks & equipment &/or moto rcycles, performs routine service & maintenance (e.g., lubrications, oil changes, spark plug replacements, filter replacements, tire changes, cooling system servicing) & repairs & replaces minor worn out parts (e.g., hoses, fan belts & other replaceable components).

Services vehicles in field or on road, performs minor repairs &/or transports parts; cleans garage area; maintains records of service or maintenance performed; operates tow truck, dump truck &/or snow plow; washes vehicles or equipment;

pumps gasoline.

Knowledge of auto mechanics; safety practices associated with repair of vehicles &/or equipment; addition, subtraction, multiplication, division. Skill in ope rating hand & power tools related to repair & maintenance of vehicles & equipment.

Ability to understand system of mechanical procedures; work alone on most tasks; stand or bend continuously; lift &/or transport up to 50 lbs. of automotive parts or tires; use limbs/fingers easily to perform manual functions.

Formal education in arithmetic that includes addition, subtraction, multiplication & division; 12 mos. trg. or 12 mos. exp. in automotive mechanics. The final ap plicant accepted for this pos ition will b e required to submit to urinalysi s prior to appointment to test for illegal drug use. An applicant with a positive test result will not be offered employment, per section

3719.01 & 3719.41 of Ohio revised code. Valid commercial driver's license required if motor equipment is of type & size regulated by sections 4506.01 & 4506.12 of Ohio revised code.

-Or equivalent of Minimu m Class Qualifications For Employment noted ab ove may be substituted fo r the experie nce required, but not for the mandated licensure.

May be exposed to dirt, grease, loud noise, dust, gas fumes & other unpleasant conditions; may work outside exposed to unpleasant weather conditions; may be on call 24 hrs./day, 7 days/week.

Automotive Mechanic 2

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Performs preventive maintenance & service (e.g., tunes gas &/or diesel engines; inspects engines checking for leaks, worn or close components, fluid levels, belt & hose conditions &/or mounting; inspects underbody checking for l eaks, loose or worn components in suspension, steering &/or drive train; inspects brakes looking for loose or worn components, proper adjustments &/or l eaks; changes fluids; operates electronic system scope) o n cars, trucks & equipment (e.g., mowers, tractors, grade rs, weed eate rs, generators) & repairs , rebuilds &/or repla ces major pa rts (e.g., carbu retor, alternator, water or fuel pump, clutches, brake systems, exhaust systems) &/or motorcycles.

Performs minor repairs or miscellaneous mechanic work (e.g., inspects tires/wheels looking for damage, leaks or wear;

cleans or replaces diesel injectors; adjusts valves; performs body repair work; replaces shocks; repairs or replaces hydraulic pumps or systems; installs snow plow blades; repairs hydraulic systems).

Maintains records of repairs & maintenance; (e.g., daily time sheets); orders &/or picks up parts; provides service & repair of vehicles & equipment on emergency basis; &/or makes onsite service/outpost calls (e.g., replaces flat tire; repai rs air leak in brake system; repairs wear items on heavy equipment; performs guardrail replacement); operates welding torches in order to repair snow plow blades, frames, dump & flat bed truck bodies &/or related equipment, cleans garage area, equipment &/or tools; mo ws grass &/or operates snow plow, tow truck or ot her equipment; pumps g asoline; attends training schools; safety meetings, mechanic meetings or related meetings; operates motor vehicle in o rder to transport equipment/materials/supplies to & from job sites.

MAJOR WORKER CHARACTERISTICS:

Knowledge of auto mechanics; auto test equipment; safety pra ctices associated with repair of vehicles &/or equipment (e.g., Ohio safety & health administration automotive safety practices*; original equipment manufacturer standards*). Skill in operating hand & power tools related to repair & maintenance of vehicles & equipment. Ability to understand system of mechanical procedures; work alone on most tasks; stand or bend continuously; lift &/or use mechanical equipment (e.g., hoist) to transport up to 50-100 lbs. of automotive parts or tires; use limbs/fingers easily to perform manual functions.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

24 mos. exp. in automotive repair & maintenance of variety of vehicles or equipment. The final applicant accepted for this position will be required to submit to urinalysis prior to appointment to test for illegal drug use. An applicant with a positive test result will not be offered employment, per Section 3719.01 & 3719.41 of Ohio revised code. Valid commercial driver's license required if motor equipment is of type & size regulated by sections 4506.01 & 4506.12 of Ohio revised code.

-Or equivalent of Minimu m Class Qualifications For Employment noted ab ove may be substituted fo r the experie nce required, but not for the mandated licensure.

TRAINING AND DEVELOPMENT REQUIRED TO REMAIN IN THE CLASSIFICATION AFTER EMPLOYMENT:

Not applicable.

UNUSUAL WORKING CONDITIONS:

May be exposed to dirt, loud noise, grease, dust, gas fumes & other unpleasant conditions; may work outside exposed to

Automotive Service Worker

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Dispenses gasoline, issues oil, anti-freeze &/or other fluids, checks oil, fan belts, hoses, fluid levels &/or batteries, cleans windows, checks gas pump or stick readings to determine amount of gasoline remaining in tanks & cleans & maintains gas pumps & pumping area.

Assists mechanics in performing routine maintenance of vehicles & e quipment (e.g., change oil, change tires, replace hoses, lubricate joints, hinges &/or latches); washes vehicles, cleans/sweeps interiors &/or steam cleans motors/ engines.

Records gas output & computes remaining levels; receives fuel deliveries & completes forms; inventories supplies; orders, receives, measures & sa mples gas &/or suppli es; operates radio; mows & trims la wn; provides emergency service to vehicles; delivers or picks up vehicles.

Knowledge of addition, subtra ction, multiplication, division; basic auto me chanics; safety practices related to use & storage of gasoline & emergency service to vehicles or equipment. Skill in use of hand tools to replace minor vehicle parts. Ability to work alone on most task s; recognize unusual or th reatening conditions & ta ke appropriate emergency action; stand, walk o r bend continuously; lift &/or transp ort up to 50 lbs. of su pplies or equipment; move limbs/finge rs easily to perform manual functions.

(*)Developed after employment.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

Formal education in arith metic that in cludes addition, subtraction, multiplication & division; 1 cou rse or 3 mo s. exp. in basic automotive mechanics.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

May be exposed to gas fumes, loud noise, dust & dirt; may work outside exposed to unpleasant weather conditions.

Automotive Technician

JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Leads team of lower-level automotive mecha nic(s) &/or inma te mechanics (i.e., provides work direction & trainin g) engaged in minor & major repairs & maintenance of vehicles & equipment, assists inmates/mechanic(s) in diagnosing & resolving mechanical problems, inspects completed work & equipment, & ensures that procedures & safety practices are followed;

&/OR

Performs major overhauls of gasoline &/or diesel engines or repairs most difficult & complex automotive problems (e.g., replacement or repair of pistons, rings, crank shafts, medium & heavy duty automatic transmissions; single & twin counter shaft manual transmissions);

In addition to one of above, in Ohio Department of Transportation only, diagnoses electronic engine control systems (e.g., engine control modules, anti-lock brake systems, medium & heavy duty automatic transmission engine control modules) using scan tools, lap-top computers & available software, repairs systems using up to date diagnostic equipment, identifies, troubleshoots & repairs/replaces engine electronic sensors, & tr oubleshoots, repairs & calibrates central hydraulic system control units used in highway salt applications.

Repairs, rebuilds &/or replaces minor & major parts (e.g., electrical system components, alternators, water or fuel pumps, clutches, brake systems);…