RS901722_GDC023_Amendment_1.pdf

Index No.: GDC023 Contract No.: RS901722 Eff. Date: 10/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

AMENDMENT FOR CHANGE

AMENDMENT NO. 1

TO: ALL STATE AGENCIES, STATE INSTITUTIONS OF HIGHER EDUCATION AND PROPERLY REGISTERED

COOPERATIVE PURCHASING MEMBERS.

FROM: KATHLEEN C. MADDEN, DIRECTOR, DEPARTMENT OF ADMINISTRATIVE SERVICES

SUBJECT: CONTRACT FOR MOVING, HAULING AND LABOR SERVICES (OFFICE FURNITURE/EQUIPMENT) &

MOVING SUPPLIES

Attached are pages 1, 2, 6, 29 and 30 to this contract. Remove these pages from the existing contract and replace with the attached pages on the effective date.

As a result of mutual agreement between the state of Ohio and the Contractor, this amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 10/01/24 through 09/30/26.

The amendment is also issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services and add a Summary of Amendments page.

All other prices, terms and conditions remain unchanged.

This Amendment, the main Requirements Contract and any additional amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Affected Contractor(s):

0000072895 E. E. Ward Moving & Storage Co LLC 2235 Southwest Blvd Suite A Grove City, OH 43123 brian@eeward.com mailto:brian@eeward.com

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: MOVING, HAULING AND LABOR SERVICES (OFFICE FURNITURE/EQUIPMENT) &

MOVING SUPPLIES

CONTRACT No.: RS901722 EFFECTIVE DATES: 10/01/21 to 09/30/24

* Renewal through 09/30/26

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. RS901722 that opened on 08/25/21. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed.

The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed thirty-six (36) months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to all State Agencies, State institutions of higher education and properly registered members of the Cooperative Purchasing Program of the Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

* Amended to renew contract, per Amendment 1, effective 10/01/24.

Signed: __________________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/pdf/Instructions_010118.pdf https://procure.ohio.gov/pdf/Standard_t_c_051520.pdf

TABLE OF CONTENTS

CLAUSES PAGE NO.

SPECIAL CONTRACT TERMS AND CONDITIONS 3-6

Amendments to Contract Terms and Conditions 3 Minority Business Enterprise (MBE) Set Aside 3 Delivery and Acceptance 3 Minimum Order 3 Descriptive Literature 3 Insurance 3 Evaluation 4 Contract Award 4 Cooperative Purchasing Contract 4 Contractor Quarterly Sales Report 4 Contractor Revenue Share 5 Bid Motor Carrier Liability Insurance 5 Prevailing Wage 5 Fixed-Price With Economic Adjustment 6 Temporary Fuel Adjustment 6

* Prohibition of the Expenditure of Public Funds for Offshore Services 6

SPECIFICATIONS 7-15

Scope of Work 7 Contractor Requirements 7-8 Service Order Request 8 Site Coordination 9 Move and Move Schedule 10-11 Pre-Move Planning 11 Pre-Move Service Needs That May Be Requested 12 Post-Move Services That May Be Requested 12 Bi-Annual Services 13 Contractor Personnel 13 Security 13-14 Equipment 14 Bidder Qualifications 15

PRICE SCHEDULES 16-27

Region 1 16-17 Region 2 18-19 Region 3 20-21 Region 4 22-23 Region 5 24-25 Region 6 26-27

SUPPLEMENT A – BID REGION MAP 28

CONTRACTOR’S INDEX 29

* Indicates addition of Prohibition of the Expenditure of Public Funds for Offshore Services clause, per Amendment 1, effective 10/01/24.

SPECIAL CONTRACT TERMS AND CONDITIONS (CONT’D)

FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The contract price(s) will remain firm for the first twelve (12) months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from his suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

TEMPORARY FUEL ADJUSTMENT: No request for a temporary fuel adjustment may be requested for the first six (6) months duration of the Contract. Thereafter, should a statewide or national increase in the cost of fuel occur, that is greater than 20% of the cost for fuel in place at the time of Contract award, the Contractor may petition DAS to increase the Contract price(s).

The Contractor will be required to provide a cost breakdown of each item to indicate the portion of their product cost that is attributed to fuel. If approved, the Contractor will be permitted to adjust the price(s) by the exact amount of the fuel increase.

The increase will be effective seven (7) calendar days after approval. Future requests for fuel cost adjustment will be considered in six (6) month intervals, for the duration of the Contract, under the above conditions. Should a statewide or national decrease in the cost of fuel occur, that is greater than 20% of the cost of fuel at the time of Contract award or approved increase, the Contractor will advise Procurement Services of said decrease and the Contract will be adjusted accordingly. Said decrease will become effective seven (7) calendar days after notification. Failure of the Contractor to notify Procurement Services of a decrease will be considered as a default and the Contractor will be responsible to reimburse the state for any overpayments. Said increases or decreases will be effective on all orders placed on or after the approval date of the adjustment.

* PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES: No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* Indicates addition of Prohibition of the Expenditure of Public Funds for Offshore Services clause, per Amendment 1, effective 10/01/24.

https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf

CONTRACTOR’S INDEX

CONTRACTOR, TERMS AND DELIVERY: BID CONTRACT NO.: RS901722

MINORITY BUSINESS ENTERPRISE (MBE)

0000072895 E. E. Ward Moving & Storage Co LLC TERMS: Net 30

* 2235 Southwest Blvd Suite A

* Grove City, OH 43123 DELIVERY: As Specified

CONTRACTOR’S CONTACT:

Brian Brooks Telephone: (614) 298-8414 ext. 3594 Fax: (614) 358-3594 E-mail: brian@eeward.com

Preferred Method of Receiving Purchase Orders: E-mail: brian@eeward.com

* Amended to update contractor’s address, per Amendment 1, effective 10/01/24.

* Page 30

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

1 10/01/24

As a result of mutual agreement between the state of Ohio and the Contractor, this amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 10/01/24 through 09/30/26. The amendment is also issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, update the contractor's address, and add a Summary of Amendments page. All other prices, terms and conditions remain unchanged.

* Amended to add Summary of Amendments page, per Amendment 1, effective 10/01/24.