RR-24-4984-Addendum1_03102026.pdf
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- Contract number
- 26-557THA-ENGCO-P-96533
- Issued by
- Illinois
About this file
This document is Addendum No. 1 to Contract RR-25-4984 issued by the Illinois State Toll Highway Authority on March 9, 2026. The addendum includes the minutes and sign-in sheet from an Optional Pre-Bid Meeting held on February 23, 2026, and provides notice of revisions to contract requirements. The meeting was chaired by Linda Myers, Senior Contract Negotiator, and included participants from the Illinois Tollway Procurement Department, Engineering Division, and external design engineers from Orion Engineers (DSE).
The contract covers bridge rehabilitation and repair services in Kane and Ogle Counties, Illinois, with work scope including bridge deck slab repairs, structural PPC beam repairs, substructure repairs, concrete sealing, cleaning of existing bridge drainage systems, pavement marking, and maintenance of traffic during construction. Bidding is conducted electronically via BidBuy with a submission deadline of March 24, 2026, at 10:30 a.m. local time. Plan holder questions must be submitted by March 3, 2026, at 2:00 p.m. The contract requires Disadvantaged Business Enterprise Program participation at 11%, Veteran-Owned Small Business Program participation at 3.0%, and Equal Employment Opportunity workforce goals for minorities (6.8%) and females (6.9%). The project schedule specifies an anticipated Notice-to-Proceed of June 15, 2026, a Substantial Completion Date of November 25, 2026, and a Contract Completion Date of January 29, 2027. The contract requires mandatory enrollment in the Rolling Owner Controlled Insurance Program (ROCIP) providing $25 million in general liability coverage per occurrence, with contractor responsibility for associated deductibles. Illinois businesses are eligible for a 4% bid preference upon submission of required affidavits and supporting documentation at the time of bid.
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Illinois State Toll Highway Authority Contract No. RR-25-4984 Addendum 1 Page 1 of 1 3/9/2026
ADDENDUM NO. 1
TO
CONTRACT REQUIREMENTS
FOR CONTRACT RR-25-4984
ILLINOIS STATE TOLL HIGHWAY AUTHORITY
Date: 3/9/2026
For which bids will be received by the Illinois State Toll Highway Authority through electronic bidding via BidBuy until 10:30:00 A.M. local time, March 24, 2026
NOTICE OF REVISION TO CONTRACT
NOTES:
1. The minutes and sign-in sheet from the Optional Pre-Bid Meeting held on February 23, 2026 are included in this Addendum.
END OF ADDENDUM CHANGES
Addendum 1 1 of 4 3/9/2026
Capital Program
PRE-BID MEETING AGENDA
ETING PURPOSE: Optional Pre-Bid Meeting - Contract RR-24-4984
MEETING DATE: February 23, 2026
MEETING TIME: 9:00 a.m.
CHAIRPERSON: Linda Myers – Senior Contract Negotiator
LOCATION: Illinois Tollway Microsoft TEAMS
TO:
Names Initials Organization / Title
Eric Occomy EO Procurement / Chief of Contract Services Maria Campuzano MC Procurement/Deputy Chief of Procurement Lindia Myers LM Procurement/Senior Contract Negotiator Morgan Coppola MC Procurement / Contract Analyst Yolanda Ramirez YR Procurement / Contract Compliance AJ Pebler AP Engineering / Project Manager Lukas Janulis LJ DSE / Orion Engineers
TOPICS DISCUSSED:
1.0 Open: Welcome; Self-introduction by Procurement Representative
2.0 Introduction of Presenters
2.1 Tollway Procurement – Contract Services – Lindia Myers
2.2 Tollway Procurement – Contract Compliance – Yolanda Ramirez
2.3 Tollway Diversity – Timothy Coleman
2.4 Tollway Engineering Project Manager – AJ Pebler
2.5 Design Section Engineers – Lukas Janulis
3.0 Brief Project Description
The location of the services to be performed for this contract is Kane and Ogle Counties, Illinois.
The work under this contract includes:
Bridge deck slab repairs Structural PPC beam repairs Substructure repairs Concrete sealing Cleaning of the existing bridge drainage system Pavement marking Maintenance of traffic during construction
Addendum 1 2 of 4 3/9/2026
Capital Program
PRE-BID MEETING AGENDA
4.0 Advertisement Schedules
4.1 Plan Holder questions should be provided 9241D.4984_Questions@docs.e-builder.net as identified on Page A-1
4.2 Final Date for Plan Holder Questions – March 3, at 2:00 pm
4.3 Bid Opening Date – March 24, 10:30 a.m. local time.
4.4 System will not accept late bid submittals.
4.5 Please note that in accordance with the R pages of the Illinois Tollway Bid Requirements and section 45-105 of the Illinois Procurement Code (30 ILCS 500/45-105), the bidder or contractor must submit at the time of bid the Illinois Business Bid Preference Affidavit and any other supporting documents demonstrating that the bidder or contractor is an Illinois business at the time of bid in order to be eligible for a 4% bid preference.
5.0 Compliance Goals
5.1 Disadvantaged Business Enterprise Program (DBE) – 11%
5.2 Veteran-Owned Small Business Program (VOSB) – 3.0%
5.3 Workforce
5.3.1 Equal Employment Opportunity (EEO)
Minority (6.8%) Female (6.9%)
6.0 Diversity Programs – Overview of Available Programs
6.1 Earned Credit Program (ECP) Bid Credit Cap
6.2 Technical Assistance Program
6.3 Partnering for Growth (P4G)
6.4 Small Business Initiative (if applicable)
6.5 Construction Works
7.0 Risk Management (by Risk Insurance Representative)
Addendum 1 3 of 4 3/9/2026
Capital Program
PRE-BID MEETING AGENDA
7.1 Rolling Owner Controlled Insurance Program (ROCIP)
7.1.1 Article 107.27 of the Illinois Tollway Supplemental Specifications is deleted in its entirety and replaced with the Special Provision: Rolling Owner Controlled Insurance Program (Illinois Tollway)
7.1.2 ROCIP provides General Liability coverage for eligible contractors and subcontractors on specific contracts, with coverage limits of $25 million per occurrence on a per-project basis.
7.1.3 Mandatory enrollment by prime contractors and all on-site subcontractors.
7.1.4 Contractor or subcontractor is responsible for deductibles associated with any liability claims made. Refer to the deductible contribution as specified in the special provision.
7.1.5 The winning bidder will be provided contact information for the ROCIP administrator who will assist them with the application process to enroll in the
ROCIP.
8.0 Project Schedule
8.1 S.P. 104 Anticipated Notice-to-Proceed – June 15,2026
8.2 S.P. 103.2 Substantial Completion Date – November 25, 2026
8.3 S.P. 103.1 Contract Completion Date – January 29, 2027
9.0 Special Items to Note
9.1 Cooperation with other agencies is required. Please review the S. P. 106.
9.1.1 Illinois Department of Transportation
9.1.2 City of Rochelle
9.1.3 Burlington Junction Railway
9.1.4 Ogle County
9.1.5 BNSF Railway
10.0 Responses to Plan Holder Questions
10.1 Questions received to date
10.2 Anticipated Addendum targeted for week of March 17, 2026
11.0 Questions
Addendum 1 Page 4 of 4 3/9/2026
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