RQ2600015589.pdf

REQUEST FOR QUALIFICATIONS

DESIGN ENGINEERING SERVICES FOR MADERA CANYON,

SMALL WASH CULVERT REPLACEMENT

FEDERAL ID NO.: PPM-0(282)D; ADOT TRACS NO.: T078003D

TUCSON, ARIZONA

August 7, 2026

Pima County Procurement Department Design & Construction Division

(520) 724-3727

Solicitation No. RFQu-2600015589

RFQu-2600015589

DESIGN ENGINEERING SERVICES FOR

MADERA CANYON, SMALL WASH CULVERT REPLACEMENT

TABLE OF CONTENTS Page 2

TABLE OF CONTENTS

NOTICE OF REQUEST FOR QUALIFICATIONS

I – INSTRUCTIONS TO RESPONDENTS (5 Pages) II – DISADVANTAGED BUSINESS ENTERPRISES PROGRAM (3 Pages) III – REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA (5 Pages) IV - SAMPLE CONTRACT (14 Pages) EXHIBIT “A” - SCOPE OF SERVICES (12 Pages) EXHIBIT “B” - COMPENSATION SCHEDULE (4 Pages) EXHIBIT “C” - UNIFORM TERMS AND CONDITIONS (47 Pages)

APPENDIX “A” TO EXHIBIT “C” (9 PAGES)

APPENDIX “B” TO EXHIBIT “C” (14 PAGES)

APPENDIX “C” TO EXHIBIT “C” (1 PAGE)

APPENDIX “D” TO EXHIBIT “C” (1 PAGE)

APPENDIX “E” TO EXHIBIT “C” (5 PAGES)

ELECTONIC DOWNLOADS FOR REFERENCE:

PROJECT’S OVERALL SCHEDULE – Madera Canyon, Small Wash Culvert Replacement (1 Page)

SPECIAL PROVISIONS – Medium Wash and Florida Canyon Wash, dated 05/07/26 (226 Pages)

CONSTRUCTION PLANS – Medium Wash Bridge, dated 05/07/26 (63 Pages) and Florida Canyon

Wash Bridge, dated 05/07/26 (80 Pages)

NOTICE OF REQUEST FOR QUALIFICATIONS NO. RFQu-2600015589

FEDERAL ID NO.: PPM-0(282)D; ADOT TRACS NO.: T078003D

Pima County is seeking Statements of Qualifications (SOQ) from qualified firms to provide design engineering services for the Madera Canyon, Small Wash Culvert Replacement located approximately 600 feet north of Mile Post 8 on Madera Canyon Road in Pima County, Arizona.

This project will replace the existing 14-foot-wide culvert with a new drainage structure to support a 2-lane roadway with paved shoulders to allow for continuous travel through this corridor. This project consists of, but is not limited to, roadway design, utility clearance, environmental assessment, cultural resources report, biological evaluation, drainage, structure selection, and construction documents.

The services required by this Request for Qualifications (RFQu) shall be performed under the full authority and responsible charge of a principal of the firm who holds a current Arizona Certificate of Registration issued by the Arizona Board of Technical Registration for the type of services rendered.

This project is funded entirely or partially by the U.S. Department of Transportation Federal Highway Administration (FHWA), Central Federal Lands Division (CFL), Federal Land Agency Program (FLAP) Grant funds for which Pima County is an LPA/Subrecipient.

Respondents interested in providing design services for this project must be prequalified at the time of submittal with the Arizona Department of Transportation (ADOT) Engineering Consultants Section (ECS).

For information concerning prequalification, please visit: https://www.azdot.gov/business/engineering-consultants/consultant-prequalification.

Respondents will be subject to Arizona Department of Transportation (ADOT) Registration and Disadvantaged Business Enterprise (DBE) requirements and reporting. Please review these requirements carefully. For this project, a No Goal participation by DBEs has been established; however, County encourages participation by all Firms qualifying under this Solicitation regardless of business size or ownership.

The County intends to award a single Contract to the highest ranked Firm as a result of evaluation of demonstrated competence and qualifications for these services and with which the County is able to negotiate a satisfactory Contract in accordance with 23 USC 112 and 23 CFR 172.

Pima County reserves the right to reject any and all qualification statements or withhold the award for any reason.

ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM, BIDNET

DIRECT (www.bidnetdirect.com/arizona/pimacounty) WILL BE CONSIDERED.

https://www.azdot.gov/business/engineering-consultants/consultant-prequalification http://www.bidnetdirect.com/arizona/pimacounty

For assistance Bidnet Direct’s Vendor Support Team is available Monday through Friday 5am-5pm MST. Please call 800-835-4603 and press option 2 to speak with live customer support.

SOLICITATION DOWNLOAD: https://www.bidnetdirect.com/arizona/pimacounty

SOQ DUE DATE/TIME: September 1, 2026, at or before 4:00 PM Local Tucson Time LOCATION: https://www.bidnetdirect.com/arizona/pimacounty

PRE-SUBMITTAL MEETING: August 19, 2026, at 10:00 AM Local Tucson Time LOCATION: Microsoft Teams Meeting Join Meeting Or call in (audio only) 1-602-649-0382 United States, Phoenix Phone Conference ID: 982 072 842#

INQUIRIES: County will not accept verbal requests for clarifications or interpretations. Offerors must submit any questions or deviation requests through the Bidnet solicitation portal.

Any addenda to this Request for Qualifications will be posted online at https://www.bidnetdirect.com/arizona/pimacounty under the solicitation number.

PUBLISH: The Daily Territorial: August 7, 10, 11, and 12, 2026

Remainder of Page Intentionally Left Blank.

https://www.bidnetdirect.com/arizona/pimacounty https://teams.microsoft.com/meet/267445766010830?p=GtZrDrN0hvUJvWf5sP

Request for Qualifications RFQu-2600015589

INSTRUCTIONS TO RESPONDENTS Page 5

I – INSTRUCTIONS TO RESPONDENTS (5 Pages)

1. SCOPE OF SERVICES: Pima County is seeking Statements of Qualifications (SOQ) from qualified firms to provide design engineering services for the Madera Canyon, Small Wash Culvert Replacement located approximately 600 feet north of Mile Post 8 on Madera Canyon Road in Pima County, Arizona.

The scope of work for this effort includes the Consultant providing Engineering Design services according to the Pima County Roadway Design Manual, all applicable ADOT Details, Specifications, and Standards, and this Contract to provide all supporting Construction Drawings and Specifications for the replacement of the existing 14-foot-wide culvert with a new drainage structure to support a 2-lane roadway with paved shoulders to allow for continuous travel through this corridor. This project consists of, but is not limited to, roadway design, utility clearance, environmental assessment, cultural resources report, biological evaluation, drainage, structure selection, and construction documents.

A complete description of Consultant’s required professional services for the project are detailed in Section IV, Sample Contract, Exhibit “A” - Scope of Services.

The County intends to award a single Contract to the highest ranked Firm as a result of evaluation of demonstrated competence and qualifications for these services and with which the County is able to negotiate a satisfactory Contract.

This project is funded entirely or partially by the U.S. Department of Transportation Federal Highway Administration (FHWA), Central Federal Lands Division (CFL), Federal Land Agency Program (FLAP) Grant funds for which Pima County is an LPA/Subrecipient.

2. CONFIDENTIALITY AND DISCLOSURE: Responses to this solicitation shall be considered privileged communications as to technical, financial, and institutional content until award of the Contract. Until that time, only the names of the firms on the short list may be disclosed. In accordance with that section, limited material may be disclosed after award of the Contract; after Contract execution, all material is publicly available. Any material that you consider to be trade secret or proprietary must be clearly identified and marked. The County must agree with your claim of confidentiality before any material may be withheld from disclosure. The County has initiated a policy on confidential information that is reflected in the Public Information article of the Sample Contract included in Section IV. Respondents should familiarize themselves with that provision.

3. INTENT TO RESPOND. Firms that intend to submit SOQs should notify the County as soon as possible of their intent through Bidnet Direct https://www.bidnetdirect.com/arizona/pimacounty.

4. INQUIRIES / QUESTIONS. All questions must be received no later than seven (7) calendar days in advance of the submittal due date. All questions regarding this RFQu shall be submitted in Bidnet Direct’s “Q&A” tab.

Effective the date of the first advertisement of the Solicitation, no further contact is allowed with any Pima personnel concerning this project except for questions of an administrative or contractual nature that shall be submitted in writing to the attention of the assigned Pima County’s Procurement Officer. This restriction is in effect until selection has been announced.

5. CLARIFICATIONS / ADDENDA: Any clarifications or interpretations of this Request for Qualifications (RFQu) that materially affect or change the scope or intent will be issued via addenda and posted by the County on Bidnet Direct https://www.bidnetdirect.com/arizona/pimacounty. Oral statements or clarifications not in writing shall be non-binding and without legal effect. The County will make an effort to notify respondents of the posting of an addenda; however, it cannot guarantee that every potential respondent will be notified each time. Therefore, it is the responsibility of all respondents to check the website periodically for addenda and to obtain this information in a timely manner. Failure to include acknowledgment of all amendments may be cause for rejection of the SOQ. No oral interpretations shall be made as to the meaning of any of the RFQu documents or be effective to

INSTRUCTIONS TO RESPONDENTS Page 6 modify any of the provisions of the RFQu documents. Oral interpretations of the RFQu documents are not binding on the County.

6. ACCEPTANCE OF EVALUATION METHODOLGY: By submitting its SOQ in response to this RFQu, respondent acknowledges and accepts the evaluation process, the stated selection criteria and relative weight of the stated selection criteria, and that determination of the “most qualified” firm will require subjective judgments by the County.

7. SAMPLE CONTRACT: These RFQu documents contain a Sample Contract in Section IV that the selected firm will enter into with the County. By submission of an SOQ, each Firm will be certifying to the County that the Sample Contract is acceptable as written, unless exceptions are taken and specific alternate language proposed. The County may consider proposed changes and negotiate terms or conditions if deemed in the interest of the County. However, the County reserves the right to reject any submission that takes exceptions or proposes alternate language unacceptable to the County.

8. MICROSOFT TEAMS PRE-SUBMITTAL MEETING: The date and time of a pre-submittal meeting, if applicable, is indicated on the Notice of Request for Qualifications page of this document. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstandings of County’s position. Any questions regarding this solicitation should be presented to County at this meeting. The meeting will be held via Microsoft Teams, the link to join the meeting can be found on the Notice of Request for Qualifications page.

9. DUE DATE AND LOCATION FOR SUBMISSION: The County will receive SOQs at the date, time and location described as follows:

September 1, 2026 4:00 PM Tucson Local Time https://www.bidnetdirect.com/arizona/pimacounty

10. SUBMITTAL: Respondents shall submit their Statement of Qualifications in a single document pdf format, as further described in the Required Submittal Information and Evaluation Criteria Section of this document.

ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM,

BIDNET DIRECT (http://www.bidnetdirect.com/arizona/pimacounty) WILL BE CONSIDERED FOR RFQu-2600015589: DESIGN ENGINEERING SERVICES FOR MADERA CANYON, SMALL WASH

CULVERT REPLACEMENT, FEDERAL ID NO.: PPM-0(282)D; ADOT TRACS NO.: T078003D.

SOQs received after the due date and time as noted on the Notice of RFQu page will not be accepted.

The County will not acknowledge or receive SOQs that are delivered by mail, telephone, electronic mail (e-mail), or in person. Properly submitted SOQs become the property of Pima County and will not be returned to respondents. Failure to follow RFQu submittal guidelines and instructions shall result in the SOQ rejection.

11. Consultant SELECTION PROCESS:

a. The evaluation of the SOQs shall be based on the requirements described in this RFQu. All properly submitted responsive SOQs will be evaluated and ranked according to the stated selection criteria and relative weight of the stated selection criteria by the selection committee.

SOQs shall not include any information regarding respondent’s fees, pricing, person-hours or other cost information.

b. A “Consultant Selection Committee” will be comprised of Representatives from Pima County Project Design & Construction, Pima County Department of Transportation, Pima County Conservation Land Resources, and Pima County Regional Flood Control District. A Procurement http://www.bidnetdirect.com/arizona/pimacounty

INSTRUCTIONS TO RESPONDENTS Page 7

Officer from the Pima County Procurement Department, Design & Construction Division will act as the non-scoring Chair of the selection committee.

c. The County does not intend to conduct interviews but reserves the right to short-list firms and conduct interviews if determined in the best interest of the County.

d. The County intends to enter into negotiations for these services with the top ranked and recommended firm on the final list, which shall include consideration of compensation and other Contract terms that the County determines to be fair and reasonable to the County. If an agreement satisfactory to the County cannot be reached with the top ranked and recommended firm, the County intends to formally terminate negotiations with that firm and undertake negotiations with the next highest ranked and recommended firm on the final list in sequence until an agreement is reached or a determination is made to reject all firms on the final list. Following successful negotiation, a Contract will be recommended for award with the selected firm.

e. An award recommendation will be made to the Board of Supervisors based on the evaluation scores and successful negotiation of a Contract for services. The recommendation will be posted by the County on Bidnet Direct https://www.bidnetdirect.com/arizona/pimacounty at least 5 business days prior to the scheduled date for award. It is the responsibility of the respondents to check https://www.bidnetdirect.com/arizona/pimacounty to obtain the recommendation. Selection of Consultant shall be at the discretion of the County and the County reserves the right to reject any or all SOQ’s.

12. SELECTION SCHEDULE: The following represents anticipated milestone dates for the selection. Any known conflicts with the dates such as observed holidays, scheduled vacations, trade seminars, etc. that could interfere with your participation in the selection should be made known to the Procurement Officer immediately.

Pre-Submittal Meeting: August 19, 2026, at 10:00 AM Due Date Statements of Qualifications: September 1, 2026, at or before 4:00 PM Intent to Negotiate: Tentative, September 21, 2026 Fee Negotiations Completed: Tentative, October 21, 2026 Final Contract and NTP: Tentative, November 26, 2026

13. County’S RESERVATION OF RIGHTS: The County may evaluate the SOQs based on the anticipated completion of all or any portion of the Project. The County reserves the right to divide the Project into multiple parts, to reject any and all SOQs and re-solicit for new SOQs, or to reject any and all proposals and temporarily or permanently abandon the RFQu. County makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFQu for any project and no such representation is intended or should be construed by the issuance of this RFQu.

14. COST OF SUBMITTAL PREPARATION: This RFQu does not commit County to pay any costs incurred in the preparation, presentation or return of submittal including interview time.

15. WAIVER OF CLAIMS: Each respondent in submitting an SOQ is deemed to have waived any claims for damage by reason of the selection of another submission and/or the rejection of said respondent’s submission.

16. ARIZONA UNIFIED TRANSPORTATION REGISTRATION CERTIFICATION SYSTEM (AZ UTRACS)

ONLINE VENDOR REGISTRATION: Pursuant to 49 CFR 26.11 (c) (2), US Department of Transportation (USDOT) requires Arizona Department of Transportation (ADOT) to collect demographic information on all firms who seek to work on federally assisted contracts, including prime Consultants, Subconsultants, DBEs, and Small Business Concern (SBC) Firms. ADOT’s primary method of collecting this data is through the AZ UTRACS, a centralized database of companies doing business for ADOT/County on federal-funded projects.

INSTRUCTIONS TO RESPONDENTS Page 8

All prime Consultants submitting SOQs to Pima County shall be registered as a vendor in AZ UTRACS.

Prime Consultants submitting SOQs must register or update their Firm’s AZ UTRACS vendor registration at https://utracs.azdot.gov.

Noncompliance or failure of Prime Consultants to include their AZ UTRACS vendor registration number in the SOQ Bidders/Proposers List for the MADERA CANYON, SMALL WASH Project (See Link in Section II) or maintain a current (non-expired) AZ UTRACS vendor registration number, shall result in the SOQ rejection.

17. ELIGIBLE RESPONDENTS: Respondents interested in providing design services for this project must be prequalified at the time of submittal with the ADOT Engineering Consultants Section (ECS). For information concerning prequalification, please visit: https://www.azdot.gov/business/engineering-consultants/consultant-prequalification. Only individual firms or lawfully formed business organizations may apply. Failure of a firm to be registered with the Arizona Corporation Commission and AZ UTRACS and prequalified with ECS at the time of submittal will be cause for rejection of the SOQ. (This does not preclude a respondent from using subconsultants.) The County will contract only with the individual firm or formal organization that submits an SOQ. It is the Prime Consultant’s responsibility to verify that all subconsultants in the SOQ have the proper AZ licenses/registrations and DBE registrations at the time of the submittal, if applicable. Subconsultants are also required to be registered in AZ UTRACS at the time of the submittal.

18. JOINT VENTURES: Respondents that submit an SOQ as a Joint Venture must include a copy of the Joint

Venture Agreement at the time of submittal naming Pima County as a third-Party beneficiary of the Joint Venture Agreement. The Joint Venture will be formed as a corporation, partnership, or other separate legal entity with the Joint Venture registered as a Vendor with Pima County. The Introductory Letter in the SOQ must be executed by the Joint Venture Partners or by one Joint Venturer with a letter of authorization from the other Joint Venture Partner(s). The Joint Venture Agreement is NOT included in the suggested 20 page-count limitation. In the event the Joint Venture is the highest-ranked bidder and is awarded the project, but the Joint Venture has failed to validly form a Joint Venture Entity with the Joint Venture Entity registered as a Vendor with Pima County at the time of contract award, the Joint Venture participants will execute a single Contract with Pima County with each Joint Venture participant as a separate Consultant under the Contract. Each such Consultant will be jointly and severally liable for performance under the contract. (see Section IV - Sample Contract).

19. SUSPENSION / DEBARMENT: By submitting its SOQ in response to this RFQu, respondent is certifying that neither it nor any of its principals are debarred or suspended or under consideration for suspension or debarment by any Federal, State or Local government or agency. If a respondent is not able to certify, the respondent must submit a letter that identifies the agency involved and a contact and explains why respondent is suspended or debarred or being considered for suspension or debarment.

Consultant shall not have, nor shall subcontract at any tier to any firm, individual or other entity reported to have, an active exclusion in the System for Award Management (SAM) website.

Respondents are certifying, by signing the Consultant Information Page: Statement of Interest / SOQ Proposal Certification page 2, located in the SOQ Evaluation Criteria section, to the above paragraphs and County will maintain such certification.

The County Board of Supervisors reserves the right to reject the SOQ of any persons or corporations who have previously defaulted on any Contract with Pima County or who have engaged in conduct that constitutes a cause for debarment or suspension as set forth in Pima County Code Chapter 11.28 and 11.32.

https://utracs.azdot.gov/ https://sam.gov/content/home

INSTRUCTIONS TO RESPONDENTS Page 9

20. PROTESTS: An interested Party may file a protest regarding any aspect of a solicitation, evaluation, or recommendation for award. Protests must be in accordance with the Pima County Procurement Code, Section 11.20.010.

21. PIMA County ONE STOP SYSTEM: Pima County One Stop often has professional and administrative staff, managers, and experienced construction supervisors and workers available for immediate hire. Call

(520) 243-6700 or contact One Stop at Employment Resources (Career One-Stop).

22. VENDOR REGISTRATION: Pima County has implemented Bidnet Arizona Purchasing Group. The internet link for Vendor Registration is www.bidnetdirect.com/arizona/pimacounty. All Respondents must register in Bidnet in order to respond to the solicitation. Please ensure that the legal entity name in Bidnet matches the legal entity submitting a response. The selected Consultant(s) must also register in Pima County’s financial system (Workday) at https://www.pima.gov/208/Vendor-Registration in order to be awarded a contract.

23. NON-COLLUSION: Each respondent, by submitting an SOQ, is certifying that the respondent has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free and open competition in connection with this Solicitation.

24. TERMINOLOGY: Please note that ADOT and FHWA refer to the requirements of the “Contractor” in general terms. The requirements referred to in the documents contained in this Solicitation are pertinent to the “Consultant” awarded a Contract resulting from this Solicitation.

End of Section I – Instructions to Respondents http://webcms.pima.gov/cms/one.aspx?portalId=169&pageId=18397 file://Central.pima.gov/CentralFS/Procurement/_Shared%20Data/DC/01%20Bidnet%20Templates/Solicitations/www.bidnetdirect.com/arizona/pimacounty https://www.pima.gov/208/Vendor-Registration

DISADVANTAGED BUSINESS ENTERPRISES Page 10

II – DISADVANTAGED BUSINESS ENTERPRISES PROGRAM (3 Pages)

Disadvantaged Business Enterprises

ADOT, also referred to as “Department” or “State,” has established a Disadvantaged Business Enterprises (DBE) Program in accordance with the regulations of the U.S. Department of Transportation (USDOT), 49 CFR Part 26.

ADOT has received federal financial assistance from the USDOT and as a condition of receiving this assistance, ADOT has signed an assurance that it will comply with 49 CFR Part 26.

It is the policy of ADOT to ensure that DBEs, as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in federally-funded Contracts. It is also ADOT’s policy to:

1. Ensure nondiscrimination in the award and administration of federally-funded Contracts;

2. Create a level playing field on which DBEs can compete fairly for federally-funded Contracts;

3. Ensure that the DBE program is narrowly tailored in accordance with applicable law;

4. Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are counted as DBEs;

5. Help remove barriers to the participation of DBEs in federally-funded Contracts;

6. Assist in the development of firms that can compete successfully in the marketplace; and

7. Promote the use of DBEs in all types of federally-assisted Contracts and procurement activities

The Federal regulations require a recipient of federal highway funding to implement an approved DBE Program that consists of establishing a statewide DBE utilization goal and using race-neutral means to the maximum feasible extent to achieve the goal. Where race-neutral measures prove inadequate to achieve the goal, the State is required to use race-conscious measures, such as a DBE participation goal for individual Contracts.

The Department has established an overall annual goal for DBE participation on Federal-aid Contracts. The Department intends for the goal to be met with a combination of race-conscious efforts and race-neutral efforts.

Race-conscious participation occurs where the Consultant uses a percentage of DBEs to meet a contract-specified goal. Race-neutral efforts are those that are, or can be, used to assist all small businesses or increase opportunities for all small businesses.

ADOT is required to collect data on all DBE participation to report to FHWA, whether or not there is a stated DBE goal on the Contract. Prime Consultants should refer to Appendix B in Exhibit “C” of the Contract provisions for information on DBE reporting requirements. Accurate reporting is needed to track DBE participation.

For this project, a No Goal participation by DBEs has been established; however, County encourages participation by all Firms qualifying under this Solicitation regardless of business size or ownership.

Prime Consultants shall submit a payment report on a monthly basis, per UTC Section 4.9 (Payment Reports/Invoices) of the Contract, indicating the amounts earned by and paid to all Subconsultants working on the Contract in the manner detailed in the Progress Payment Report (PPR) format for the applicable Contract type.

All DBE and non-DBE Subconsultants, lower-tier Subconsultants and direct expense vendors shall confirm their payments received through Small Business and Workforce Development (SBWD) online DBE System. The prime Consultant may credit second-tier subcontracts issued to DBEs by non-DBE Subconsultants. Any second-tier subcontract to a DBE used to meet the goal shall meet the requirements of a first-tier DBE subcontract.

Assurances of Non-Discrimination

The Consultant, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as the State deems appropriate, which may include, but not limited to:

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49cfr26_main_02.tpl https://adot.dbesystem.com/

DISADVANTAGED BUSINESS ENTERPRISES Page 11

(1) Withholding monthly progress payments;

(2) Assessing sanctions;

(3) Liquidated damages;

(4) Disqualifying the consultant from submitting SOQs, or any other forms of proposals, as non-responsible;

(5) Cancellation, termination, or suspension of the Contract, in whole or in part.

The Consultant, subrecipient, or subcontractor shall ensure that all subcontract agreements contain this non-discrimination assurance.

Prime Consultants are required to register their firms in AZ UTRACS for the MADERA CANYON, SMALL WASH CULVERT REPLACEMENT Project.

Before the first Payment Report/Invoice is submitted to County for processing, the Consultant is required to logon to the Small Business and Workforce Development (SBWD) | Department of Transportation and enter the name, contact information, and subcontract budget amounts for all DBE and non-DBE Subconsultants and Direct Expense vendors performing any work on the project.

Certification of Final DBE Payments

The Consultant’s achievement of DBE participation is measured by actual payments made to the DBEs. The consultant shall submit the “Certification of Final DBE Payments” form for each DBE firm working on the Contract.

This form shall be signed by the consultant and the relevant DBE and submitted to ECS no later than 30 days after the DBE completes its work.

ADOT will use this certification and other information available to determine applicable DBE credit allowed to date by the consultant and the extent to which the DBE firms were fully paid for that work. By the act of filing the forms, the Consultant acknowledges that the information is supplied in order to justify the payment of state and federal funds to the Consultant.

The Consultant will not be released from the obligations of the Contract until the “Certification of Final DBE Payments” forms are received and deemed acceptable by ECS and SBWD.

Fostering Small Business Participation

49 CFR Part 26.39 also requires that ADOT’s DBE Program includes an element to incorporate contracting requirements to facilitate participation by SBCs in contract procurements for Prime Consultants and Subconsultants. SBCs are for-profit businesses registered to do businesses in Arizona that meet the Small Business Administration (SBA) size standards for average annual revenue criteria for its primary North American Industry Classification System (NAICS) code.

While the SBC component of the DBE Program does not require utilization goals on projects, ADOT strongly encourages Prime Consultants to utilize small businesses on their Contracts that are registered in AZ UTRACS, in addition to DBE meeting the certification requirement. Visit AZ UTRACS at AZ UTRACS to search for certified DBEs and registered SBCs that can be used on this Contract.

Links for DBE Program and applicable forms

DBE Program Information To review the DBE Program Information, use the following link:

Small Business and Workforce Development (SBWD) | Department of Transportation

Arizona Unified Transportation Registration and Certification System (AZ UTRACS) To confirm DBE certification and work certified to perform, use the following link:

AZ UTRACS (azdot.gov) https://utracs.azdot.gov/ https://azdot.gov/business/small-business-and-workforce-development http://www.gpo.gov/fdsys/pkg/CFR-2011-title49-vol1/xml/CFR-2011-title49-vol1-sec26-39.xml https://utracs.azdot.gov/ https://azdot.gov/business/small-business-and-workforce-development https://utracs.azdot.gov/Search

DISADVANTAGED BUSINESS ENTERPRISES Page 12

Online Bidders/Proposers List To submit the online Bidders/Proposers List, use the following link:

https://utracs.azdot.gov/BiddersListInfo/

Certificate of Final Payments to DBE Firms 3210PS-DBE Certification of Final Payment (azdot.gov)

Add or Remove Subconsultant Request Form DBE WBE MBE REPLACEMENT REQUEST FORM (azdot.gov)

End of Section II – Disadvantaged Business Enterprises Program https://utracs.azdot.gov/BiddersListInfo/ https://apps.azdot.gov/files/beco/LPA-CONTRACT-COMPLIANCE/3210ps-dbe-certification-of-final-payment-pd-lpa-fillable.pdf https://apps.azdot.gov/files/beco/LPA-CONTRACT-COMPLIANCE/3108C-DBE-Termination-Substitution-Reduction-request.pdf

REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA Page 13

III – REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA

(5 Pages)

Responses to the RFQu should be submitted in a single pdf format. Responses should be kept concise, and it is suggested that SOQs not exceed 10 pages in length, not including the front and back covers, table of contents, indexes, appendices, joint venture agreements, Consultant Information pages, Resumes, Statement of Interest, Online Bidders/Proposers List (See Link in Section II), and DBE documents. Clear, concise responses that are under the suggested maximum page limit are preferred to unclear responses that use the maximum number of pages. Resumes shall each be no more than 2 pages and included in an Appendix at the end of the SOQ. Failure to follow the outline of required information or submission of material other than that requested may result in rejection of the proposal.

SOQs shall be submitted according to Section I – General Information, Paragraph 10 – “Submittal”.

Respondents Statement of Qualifications will be evaluated and scored by the Consultant Selection Committee utilizing the following criteria:

SECTION TOTAL POINTS

1. Qualifications and Experience of Design Team 25 Points

2. Firm and Team Similar Project Experience 50 Points

3. Project Understanding and Technical Approach 50 Points

4. Design Quality Management 25 Points

TOTAL POINTS - SOQ 150 POINTS

The Remainder of this Page is Intentionally Left Blank.

REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA Page 14

SOQ EVALUATION CRITERIA (4 Pages)

1. QUALIFICATIONS AND EXPERIENCE OF DESIGN TEAM (25 POINTS)

1.1. Consultant Information Pages: Statement of Interest / SOQ Proposal Certification

• List and describe availability and commitment of the Respondent, its Principal(s) and assigned professionals to undertake the Project and include number of Principal(s) current and valid Professional Registration in the State of Arizona.

• Provide a statement regarding acknowledgment of all issued addenda, if any, and agreement or exception to the terms contained in Section IV - Sample Contract. If exceptions are taken, propose specific alternate language (Exceptions may be noted in an Appendix).

• Provide a statement that Consultant and any Subconsultant currently maintains insurance in at least the minimum amounts of coverage as required by this Contract, and that Pima County, the State of Arizona, ADOT and FHWA will be endorsed as additional insured’s on General Commercial Liability, Business Automobile Liability and Aircraft Liability (if applicable) policies and will provide a Waiver of Subrogation in favor of Pima County, State of Arizona, ADOT and FHWA on the General Commercial Liability, Business Automobile Liability and Aircraft Liability (if applicable) policies. See requirements contained in Section IV

- Sample Contract.

• Respondents interested in providing design services for this project must be prequalified at the time of submittal with the Arizona Department of Transportation (ADOT) Engineering Consultants Section (ECS).

Provide a statement verifying prequalification. For information concerning prequalification, visit:

https://www.azdot.gov/business/engineering-consultants/consultant-prequalification.

• Prime Consultants and its Subconsultants are required to register their firms in AZ UTRACS for the MADERA CANYON, SMALL WASH CULVERT REPLACEMENT Project. Specify the experience and anticipated role of all certified DBE Firms who will participate as Subconsultants in this Contract.

• The respondent must have or obtain a Unique Entity Identification Number issued by SAM at SAM.gov | Home before award. It can take several weeks to obtain a number, so proposers should start the process early. There is no cost to obtaining a Unique Entity Identification Number.

Furthermore, please read the 15 statements below. The statements are to ensure Consultants are aware of and in agreement with Federal, State and County guidelines related to the award of this Contract. Failure to sign and submit this Consultant Information Page / Statement of Interest and Availability in the SOQ and submit with the SOQ proposal will result in the SOQ proposal being rejected. Submission of the SOQ by the Consultant certifies that to the best of its knowledge:

1. The Consultant and its Subconsultants have not engaged in collusion with respect to the Contract under consideration.

Firm’s Legal Name:

Mailing Address (include Physical Address if different from mailing address):

Town, State, Zip Code:

Phone Number:

City/State of Corporate Headquarters:

Point-of-Contact for Firm:

Title: (provide signature below) Email:

Key Contact Person who will manage this Contract:

Email:

SAM.GOV Unique Entity Identification Number https://utracs.azdot.gov/

REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA Page 15

2. The Consultant, its principals and Subconsultants have not been suspended or debarred from doing business with any government entity.

3. The Consultant shall have the proper Arizona license(s) and registration(s) for services to be performed under this Contract. Furthermore, the Consultant shall ensure that all Subconsultants have the proper Arizona license(s) and registration(s) for services to be performed under this Contract.

4. The Consultant’s signature on any SOQ proposal or Contract constitutes an authorization to County to ascertain the eligibility of the Consultant, its principals and Subconsultants to enter into a Contract with the County.

5. The Consultant’s Project Team members are employed by the Consultant on the date of submittal.

6. All information and statements written in the proposal are true and accurate and that County reserves the right to investigate, as deemed appropriate, to verify information contained in proposals.

7. Key members of the Project Team, including Subconsultants, are currently licensed to provide the required services as requested in the SOQ package.

8. All members of the Project Team who are former County employees did not have or provide information that gives the Consultant a competitive advantage; and either (1) concluded their employment with County at least 12 months before the date of the SOQ or (2) have not made any material decisions about this project while employed by County.

9. Work, equating at least 51% of the Contract value, shall be completed by the Consultant unless otherwise specified in the SOQ or Contract.

10. No Federally appropriated funds have been paid or shall be paid, by or on behalf of the Consultant for the purpose of lobbying.

11. The Consultant understands that it is required to have a compliant accounting system, in accordance with Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulation (FAR) of Title 48, Code of Federal Regulations (CFR)-Part 31, applicable Cost Accounting Standards (CAS), and ADOT Advance Agreement Guideline. Furthermore, Consultant will be required to submit the Certificate of Final Indirect Costs Form for all indirect cost rate proposals submitted by OH based consultants and subconsultants as required by 23 CFR 172.11 (c) (3)(iii).

12. If project is funded with Federal Aid funds, the Consultant affirmatively ensures that in any subcontract entered into pursuant to this advertisement, disadvantaged business enterprises shall be afforded full and fair opportunity to submit proposals/bids in response to this invitation and shall not be discriminated again on the grounds of race, color, or national origin in consideration for an award, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation.

13. The Consultant shall utilize all Project Team members, subconsultants and DBE firms, if applicable, submitted in the SOQ, and shall not add other Project Team members or subconsultants, unless the Consultant has received prior written approval from County.

14. The Consultant shall either meet its DBE goal commitment and any other DBE commitments or make Good Faith Efforts to meet the DBE goal commitments as stated in its SOQ proposal or Cost Proposal and shall report on a timely basis its DBE utilization as detailed in the Contract.

15. If selected, the Consultant is committed to satisfactorily carry out the Consultant’s commitments as detailed in the Contract and its SOQ proposal.

Signator certifies that the information provided in this Statement of Qualifications is current and accurate to the best of the Signator’s knowledge. By signing this statement of interest and availability, Signator represents that the Firm and assembled team have the financial resources and staff availability to complete this project within the required schedule.

Signature Date

Print Name Title

REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA Page 16

1. QUALIFICATIONS AND EXPERIENCE OF DESIGN TEAM (CON’T)

1.2. Describe the Firm’s overall qualifications and experience developing drainage structures for Federally Funded projects with a Construction Value under $5,000,000 and following the ADOT/FHWA Project Development Process with a duration of 1 year or less.

1.3. Describe the Firm’s overall qualifications and experience managing Environmental Clearances (NEPA) for projects described in the above paragraph 1.2.

1.4. Provide an organizational chart identifying key design staff, including the project manager, discipline leads, utility coordination lead, etc. and the firm shall indicate each individual’s anticipated level of involvement during major phases of the project.

1.5. Identify each team member and describe the role they will perform in the design, development, and approval of required project documents. The Consultant shall demonstrate how the proposed team will function effectively and coordinate responsibilities. Personnel are not required to have worked together previously; however, the proposal shall clearly demonstrate that each individual’s experience is relevant to the scope and complexity of this project. The Consultant shall identify the individuals responsible for sealing drawings and provide evidence of current State of Arizona professional registration appropriate to their discipline.

1.6. Submit resumes, up to 2 pages, for key personnel describing their proposed role on the project, years with the current firm, relevant certifications, and relevant project experience. Experience may include work performed at a previous employer.

2. FIRM AND TEAM SIMILAR PROJECT EXPERIENCE (50 POINTS)

2.1. Provide a list of public bridge and culvert (replacement or new construction) projects completed within the past 5 years that are relevant to this project type, delivery method, scope, and complexity. List the projects in order of relevancy, with the most relevant projects listed first. Indicate when each Project was completed (design and construction), design cost, construction cost, construction delivery method, project linear size, location, owner, etc. Do not provide projects completed prior to 2021.

2.2. Relevant Projects currently in the Construction Phase, where the design was started and completed within the past 5 years, should be included in this list. Relevant Projects have similar delivery method, scope, and complexity. Indicate when each Project was started and is estimated to be completed through Construction, design cost, estimated final construction cost, construction delivery method, project linear size, location, owner, etc. It should be clearly noted that these projects are in the Construction Phase and not complete.

2.3. From the Projects listed above, identify and describe 3 projects in more detail. Include the project location, owner, total construction cost, delivery method, construction completion date, client contact information, etc. Projects used as examples of similar work shall be clearly noted if the work was done by individuals while employed at another company. Projects that are in the Construction Phase can be highlighted. Construction costs and dates should be estimated based on the scope and schedule at the time of bidding.

3. PROJECT UNDERSTANDING AND TECHNICAL APPROACH (50 POINTS)

3.1. Describe your technical plan for accomplishing the Work, including a task-based work plan, sequencing, and a Preliminary Project Schedule based on the County’s requirements. Refer to the scope of services for a description of deliverables and milestones.

3.2. Identify the design elements and technical constraints critical to the project’s success and explain how they influence the design approach and schedule.

REQUIRED SUBMITTAL INFORMATION AND EVALUATION CRITERIA Page 17

3.3. The project understanding and technical approach should explain how the work completed with ADOT TRACS NOs T054003D and T054103D Madera Canyon, Medium Wash and Florida Canyon Wash Bridge Replacements can be leveraged to effectively reduce time and effort on this project specific to NEPA assessments and the Environmental Clearance required for submitting the Construction Funding Authorization Request (C-FAR).

3.4. The project understanding and technical approach should explain the coordination required between the design of the new culvert and the bridge replacements under construction. Specifically address how the location of the new culvert (e.g. along the same alignment or shifted west) could affect roadway geometry, the vertical horizontal alignment for the inboard bridge approaches, construction sequencing, re-design costs, and the bridge construction costs.

4. DESIGN QUALITY MANAGEMENT (25 POINTS)

Describe the Firm’s Quality Management Program which shall include policies and procedures for reviewing deliverables prior to formal submittals, internal technical reviews, management of errors and omissions, response to review comments, schedule compliance, and accountability in providing deliverables required for C-FAR approval and bid-ready Construction Documents.

5. Online Bidders/Proposers List (No Points)

In compliance with 49 CFR Part 26.11, ADOT requires contractors and consultants submitting a bid, proposal, or SOQ to work on a federally funded transportation project, to provide ADOT with a list of every firm who expressed interest in or submitted a bid or proposal to work on the MADERA CANYON, SMALL WASH CULVERT REPLACEMENT Project. Complete the Online Bidders/Proposers List (See Link in Section II).

Once the Online Bidders/Proposers List is completed, the creator of the list will receive an e-mail verification which shall be submitted with SOQ response. (Not included in page count suggestion).

The County reserves the right to make such additional investigations as it deems necessary to establish the competence and financial stability of any Respondent.

End of Required Submittal Information and Evaluation Criteria

SAMPLE CONTRACT Page 18

IV - SAMPLE CONTRACT (14 Pages)

PIMA County PROJECT DESIGN AND CONSTRUCTION

PROJECT: Design Engineering Services for Madera Canyon, Small Wash Culvert Replacement

Consultant:

CONTRACT NO.:

AMOUNT:

FUNDING: U.S. Department of Transportation Federal Highway Administration (FHWA), Central Federal

Lands Division (CFL), Federal Land Agency Program (FLAP) Grant

CONSULTANT SERVICES CONTRACT

THIS CONTRACT is entered into between Pima County, a body politic and corporate of the State of Arizona, hereinafter called County, and <Consultant Name>, hereinafter called Consultant, and collectively referred to as the Parties.

W I T N E S S E T H

WHEREAS, County requires the services of a Consultant registered in the State of Arizona and qualified to provide design engineering services for the Design Engineering Services for Madera Canyon, Small Wash Culvert Replacement (Project); and

WHEREAS, Consultant is willing, qualified, and properly registered within the State of Arizona to provide such services; and

WHEREAS, based on Consultant’s representations in response to Pima County Solicitation No. RFQu-2600015589, Consultant was determined to be the most qualified for this Project; and

WHEREAS, Consultant has proposed to perform the work at a price acceptable to County.

NOW, THEREFORE, in consideration of the foregoing recitals and other valuable and good consideration, the Parties hereto agree as follows:

ARTICLE 1 – TERM AND EXTENSION/RENEWAL/CHANGES

This Contract, as approved by the Board of Supervisors, commences on ____________, and terminates on _____________, unless sooner terminated or further extended pursuant to the provisions of this Contract.

County has the option to extend the Contract termination date for purposes of project completion. Any modification or extension of the Contract termination date must be by formal written amendment executed by the Parties.

ARTICLE 2 – SCOPE OF SERVICES

Consultant agrees to provide design engineering services for the County as described in EXHIBIT “A” – SCOPE OF SERVICES (12 Pages), an attachment to this Contract, and to complete such services within the term and value of this Contract as it may be modified in accordance with ARTICLE 5.

SAMPLE CONTRACT Page 19

Amendments and changes to the Scope must be approved by the Board of Supervisors or Procurement Director, as required by the Pima County Procurement Code, before the work under the amendment commences.

This Contract is funded entirely or partially by federal funds and is subject to the additional Federal requirements in EXHIBIT “C” – Uniform Terms and Conditions Federal Contract Requirements (Project Specific Contract Goals) (47 Pages), hereinafter referred to as “UTC”, and APPENDIX “B” – Professional Services DBE Provisions (14 Pages), which are attachments to and hereby made part of this Contract. For this Contract, the Federal Granting Agency is the Federal Highway Administration (FHWA) and the State Agency is the Arizona Department of Transportation (ADOT).

ARTICLE 3 - DEFINITIONS

Other Direct Costs. Other Direct Costs are those costs that can be specifically identified within this Contract, are required for performance of the Contract, and are actually incurred. This includes Subcontract or Subconsultant costs; reproduction, copy and printing costs; courier services; and similar costs specifically necessary for this Contract and approved by County.

Cost Plus Fixed Fee. The modified Cost Plus Fixed Fee (CPFF) is a compensation method that provides compensation to Consultant for actual costs of Direct Labor, Indirect, and Other Direct Costs incurred up to a “not-to-exceed” amount, plus a fixed Fee amount for the successful performance of the work.