COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP)

GRANT FUNDED

FOR

ROOFING PREVENTATIVE MAINTENANCE AND REPAIRS

SOLICITATION NO.: 26-8650

STEPHANIE BOWDEN, PROCUREMENT STRATEGIST II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8929

Stephanie.Bowden@collier.gov

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROPOSALS

(RFP) NUMBER:

26-8650

PROJECT TITLE: ROOFING PREVENTATIVE MAINTENANCE AND REPAIRS

(GRANT FUNDED)

DUE DATE: AUGUST 10TH, 2026, AT 3:00PM (EST)

PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

Historically, County departments have spent approximately $2,120,000.00 over the term of the current agreement(s);

however, this may not be indicative of future buying patterns.

BACKGROUND

To provide inspections and assessments, preventative maintenance, and repairs with the goal of extending the life of the County’s roofing systems, ensuring cost-effective repairs, and maintaining compliance with warranty standards.

AWARD AND TERM OF AGREEMENT

Collier County reserves the right to select one, or more than one Contractor, for the award deemed the best value to the County; however, it is the intent to:

• Primary, Secondary, and Tertiary Awardees

Should the Primary Contractor be unable to provide services within the requested timeframe or perform urgent or non-urgent services, the County reserves the right to engage the Secondary Contractor. If the Secondary Contractor is unable to provide services within the requested timeframe, the County reserves the right to proceed to the Tertiary Contractor. The County reserves the right to seek services outside of this contract if the Primary, Secondary, or Tertiary Contractor is unable to perform.

The results of this solicitation may be used by other County departments/divisions once awarded.

The agreement term is intended to be for two (2) years with two (2) two (2) year renewal options.

Prices remain firm for the initial term of the awarded agreement. Contractors are advised that any price adjustments permitted under this solicitation are set forth in Section 9 of the Scope of Work.

https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

The intent of this solicitation is to award roofing Contractors who will provide inspections and assessments, roofing repairs and comprehensive preventative maintenance services for County-owned and operated facilities in order to minimize operational downtime and for facilities to be maintained in top operating condition.

The County’s buildings cover multiple locations, and the awarded Contractor(s) shall be capable of handling the preventative maintenance and repairs of all locations. Approximate square footages are defined in the Building Inventory attached and are for informational purposes only. See Exhibit A-1 and A-2.

Roofing replacements are not covered under this Scope of Work. Roofing replacements are managed under a separate County contract. To ensure objectivity and avoid conflicts of interest, any inspection report recommending roof replacement shall be subject to an independent review conducted by:

(a) a separate qualified vendor under contract with the County, or

(b) County staff who possess the requisite subject matter expertise.

The Contractor shall fully cooperate with the independent review process, including providing supporting documents and any other materials reasonably required to validate the findings.

1. Roofing Preventative Maintenance Services

1.1. General Requirements

1.1.1. The intent of this section is to establish the requirements for Roofing Preventative Maintenance

Services for Collier County-owned and operated facilities. The Contractor shall perform all services necessary to maintain the integrity, performance, and longevity of roofing systems in accordance with manufacturer recommendations, warranty provisions, and industry standards.

1.1.2. The Contractor awarded Primary status shall serve as the County's primary resource for the preventative maintenance program of County roofing systems. All services shall be performed under the direction of the Division Representative or designee. The Contractor shall coordinate maintenance activities to minimize disruption to County operations and ensure each facility remains in top operational condition.

1.1.3. The Contractor shall maintain a roof management and tracking database of all County roofs, including inspection results, service history, and recommended maintenance schedules. The Contractor shall provide the County with recommended preventive maintenance plans based on roof type, age, condition, warranty requirements, and manufacturer specifications, as applicable.

1.2. Scope of Service

1.2.1 The Contractor shall perform periodic, comprehensive preventative maintenance of roofing systems as directed by the Division Representative or designee. Services shall include, but not be limited to, the following tasks where applicable:

1.2.2 Roof Cleaning and Drainage Systems

1.2.2.1 Wash or rinse roof surfaces in accordance with manufacturer requirements.

1.2.2.2 Clean roof drains, gutters, downspouts, and scuppers to ensure proper drainage.

1.2.2.3 Perform water tests to confirm adequate drainage and remove debris in sumps and gutters.

1.2.3 Roof Surface and Material Inspection

1.2.3.1 Inspect roof surfaces for loose, broken, displaced, or missing shingles, tiles, or panels; reattach or replace up to three (3) during the visit and report deficiencies if widespread.

1.2.3.2 Inspect all edge metal for separating seams, curling, or detachment; reseal or reattach up to three (3) locations during the visit and report deficiencies if widespread.

1.2.3.3 Inspect all flashing, membranes, copings, and metal siding for deterioration, damage, or open seams.

1.2.3.4 Check for the presence of algae, mold, or fungus that may compromise roofing materials.

1.2.3.5 Sealants and waterproofing.

1.2.3.6 Inspect all caulking, sealants, and roofing cement for cracks, separation, or failure.

1.2.3.7 Perform minor sealing in limited locations (up to three per visit) and report larger deficiencies.

1.2.3.8 Metal Components and Fastenings

1.2.3.8.1 Inspect metals for rust, corrosion, or detachment.

1.2.3.8.2 Check parapet walls, copings, and flashings for deterioration and seal as needed in up to three locations per visit.

1.2.3.8.3 Tighten or replace fasteners as required to maintain integrity.

1.2.3.9 Site Cleanup and Debris Removal

1.2.3.9.1 Remove debris, vegetation, and obstructions from roof surfaces, particularly around

HVAC units, penetrations, and drainage paths.

1.2.3.9.2 Dispose of all waste in accordance with local, state, and federal regulations.

1.3. Reporting and Documentation

Upon completion of each maintenance activity, the Contractor shall provide a written Preventative Maintenance Report including, at a minimum:

• Date and location of service.

• Roof type and observed condition.

• Description of work performed.

• Identified deficiencies and corrective recommendations.

• Photographs documenting conditions before and after maintenance shall include date and time information.

In each report the Contractor shall include any recommendations for roof replacement or major repairs to support County budgeting and planning on a multi-year look-ahead basis.

The Contractor shall also develop and maintain standardized preventative maintenance checklists, as identified in the roof type list in Evaluation Criteria No. 2, suitable for each type of roof being maintained.

These checklists shall identify the inspection and maintenance actions specific to each roof system type and shall be completed and submitted with the Preventative Maintenance Report. The roof system types referenced correspond to those identified in Section 2 of the Evaluation Criteria section of this solicitation, including but not limited to built-up, single-ply membrane, metal, shingle, tile, and other roofing systems maintained under the County’s inventory.

All documentation shall be maintained in the Contractor’s roof management database and transmitted to the Division Representative or designee upon request or at intervals specified by the County. All documentation, inspection records, photographs, reports, and data generated under the awarded agreement shall be the property of the County upon creation and shall be provided to the County, upon request or upon agreement expiration or termination, in an electronic format acceptable to the County, at no additional cost.

1.4. Deliverables

1.4.1. Preventative Maintenance Schedule (by facility and roof type)

1.4.2. Completed Preventative Maintenance Reports

1.4.3. Photographic Documentations

1.4.4. Updated Roof Management Database Entries

1.4.5. Recommendations for Capital Planning (repair/replacement forecasts)

1.4.6. Completed Preventative Maintenance Checklists

1.5. The Contractor’s single unit price per roof type shall be all-inclusive, encompassing all preventive maintenance services for each location based on the roofing system type(s) present at that location, including associated work to rooftop curbs, penetrations, drains, downspouts, and all necessary personnel, materials, tools, inspections, cleaning, and reporting to provide a complete preventive maintenance visit. Refer to Evaluation Criteria No. 2 table.

2 Roofing Repair Services

2.1 General Requirements

2.1.1 This section intends to define the requirements for Roofing Repair Services for Collier County-owned and operated facilities. The Contractor shall perform all necessary work to maintain and restore the functionality, weatherproofing, and safety of roofing systems through both non-urgent and urgent repairs.

2.2 Scope of Service

The Contractor shall perform urgent and non-urgent roof repair and restoration work, including but not limited to the following:

2.2.1.1 Provide temporary measures, such as tarping or waterproofing, to prevent further damage until permanent repairs can be completed.

2.2.1.2 Perform localized repairs to restore the integrity and weatherproofing of roof systems, including surface patching, membrane repair, and flashing restoration.

2.2.1.3 Remove and replace damaged roofing materials, substrates, insulation, or fasteners necessary to complete approved repairs.

2.2.1.4 Repair or replace roof components such as blocking, cant strips, curbs, parapets, coping, and edge metal.

2.2.1.5 Repair or replace deteriorated or failed sealants, caulking, and waterproofing systems

2.2.1.6 Perform roof coating restoration and recoating of existing roof systems, including, but not limited to, surface preparation, cleaning, primers, sealants, and application of coating systems, where approved by the County.

2.2.1.7 Repair or replace gutters, downspouts, scuppers, drains, and other drainage components.

2.2.1.8 Repair or replace fascia, soffits, skylights, or other roof accessories damaged or compromised.

2.2.1.9 Repair or replacement of lightning protection components and attachments as required.

2.2.1.10 Perform repairs to roof penetrations, mechanical supports, and equipment curbs to maintain watertight conditions.

2.2.1.11 Repair or replace roofing components across all roof system types, including built-up, single-ply, metal, shingle, tile, and modified bitumen systems, and perform any other roof-related repairs necessary to protect and restore building components or finishes affected by roof system failures or repair activities.

2.3 The awarded Contractor(s) shall provide the Division Representative or designee with telephone numbers and email addresses for non-urgent and urgent services, with urgent services available twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year.

2.4 Timely response to roofing repair needs is critical to protect County facilities from further damage, minimizing operational disruption, and ensuring employee and public safety. Contractor response times are as follows:

• Urgent Services: Contractor must acknowledge an urgent request within four (4) hours of notification and be on-site within six (6) hours to repair and/or evaluate, unless otherwise approved by the Division Representative or designee. Urgent services will be billed at the urgent hourly rates on the resultant fee schedule. Refer to Evaluation Criteria No. 2.

• Non-Urgent Services: Contractor must acknowledge within two (2) business days of request, provide a written quote within five (5) business days, if requested, and begin repairs within five (5) days after receipt of an approved purchase order, unless otherwise approved by the Division Representative or designee.

2.5 Quotes, when requested, for non-urgent repair services will be provided on a Time and Materials, not‑to‑exceed (T&M NTE) basis, in accordance with the labor rates specified in the resultant agreement.

2.6 The Contractor shall provide all necessary labor, materials, tools, equipment, transportation, and supervision to perform the repairs.

3 Work Hours

3.1 Normal business hours are Monday through Friday between 7:00 AM and 5:00 PM, excluding Collier County observed Holidays. After-hours are considered to be before 7:00 AM and after 5:00 PM on weekdays, and at any time on Saturdays, Sundays, or County Observed Holidays. The after-hours labor rate will be calculated as 1.5 times the hourly rate specified in the resultant agreement for non-urgent services. All non-urgent services are expected to be performed during normal business hours. After-hours work for non-urgent services requires prior approval from the Division Representative or designee.

3.2 If a requested repair service starts during normal business hours and extends into the after-hours period, the after-hours rate shall only be charged for time worked during the after-hours period.

4 Warranty and Post-Work Inspection

4.1 Parts, materials, and equipment shall be new and warranted for a minimum of one (1) year or the maximum period allowed by the manufacturer, whichever is longer. In the event of a defect in materials, equipment, or workmanship within the warranty period, the Contractor shall, at no cost to the County, repair or replace the defective item and cover all labor, materials, and associated costs required for the removal and replacement.

The Contractor shall ensure that the County incurs no additional charges for warranty-related work.

4.2 The Contractor shall not charge the County for any return visits or call-back work required to correct deficiencies, incomplete work, or workmanship issues identified during the warranty period or post-work inspection.

4.3 Upon completion of services, the County and Contractor shall conduct a joint inspection to identify any deficiencies. The Contractor shall document and promptly correct all deficiencies to deliver a defect-free final product. Acceptance of the work will be confirmed through a visual site inspection and sign-off by the Division Representative or designee. The Division Representative or designee shall have final authority on the quality and acceptability of all work performed under the awarded agreement.

5 Permitting

5.1 Where applicable, Contractor shall obtain all necessary permits prior to work commencement. County-issued permit fees shall be processed internally by the Division. Non-County permits shall be procured and paid for by the Contractor, with reimbursement at cost (no markup). Documentation of permit costs must be submitted with invoices.

6 Contractor Responsibilities

6.1 Contractor shall not commence work until a County purchase order is issued.

6.2 The Contractor must hold all licenses required by Collier County to perform the work specified in the Scope of Work. At a minimum, the Contractor shall possess a valid Roofing Contractor license. A copy of the license(s) must be submitted with the proposal at the time of submittal.

6.3 The Contractor must be properly registered to operate in the State of Florida and shall obtain and maintain all licenses, permits, and insurance required by Collier County and any local, state, or federal agency for the performance of the work specified in the Scope of Work throughout the entire duration of any resultant agreement. Failure to maintain such registration, licenses, permits, or insurance during the agreement term may constitute grounds for termination.

6.4 The Contractor shall furnish all necessary qualified labor, materials, equipment, tools, consumables, transportation, skills, and incidentals required for the services requested.

6.5 The Contractor shall provide qualified personnel with the experience necessary to perform all required repairs and services. All personnel assigned to tasks under the awarded agreement must be properly trained and equipped, with access to a fully equipped truck or service van containing appropriate tools, spare parts, and materials to complete routine repair work without delay.

6.6 Contractor personnel must have experience in managing large multi-facility roof maintenance, inspections, leak tests and repairs, waterproofing, restoration, core sampling/testing, and moisture surveys. Personnel must also be experienced with a variety of roof systems and materials, including but not limited to asphalt and coal tar build-up, modified bitumen, EPDM, TPO, metal, shingles, coatings, and standing seam.

6.7 All work, equipment, parts, and materials not specified in the work order or scope of work must meet Collier County Vertical Standards (See Exhibit B) and the Florida Building Code (FBC) Florida Building Code Online. If any work, equipment, parts, and materials are not addressed in the work order or scope of work or Collier County Vertical Standards, approval by the Division Representative or designee shall be required.

Collier County Vertical Standards are considered ‘living documents,’ and the Contractor must review and adhere to the latest version. Failure to comply with these standards will result in out-of-compliance work and shall be remediated by the Contractor at no additional cost to the County.

6.8 All work shall conform to all existing Authority Having Jurisdiction (AHJ) codes and regulations.

In addition, all work is required to comply with the following:

• The specifications/qualifications published by the National Roofing Contractors Association (NRCA)

• The Sheet Metal & Air Conditioning Contractor’s Association (SMACNA) standards

6.9 The Contractor is required to provide and maintain roofing systems according to the manufacturer’s technical specifications and warranty requirements, as applicable.

6.10 If deficiencies are identified during an inspection of the Contractor’s work, the Contractor shall correct such deficiencies within two (2) business days of notification, unless otherwise approved by the Division Representative or designee, at no additional cost to the County.

6.11 Contractor and subcontractors shall comply with OSHA, State, and County safety standards. Contractor is responsible for employee safety and safe practices on-site.

6.12 Contractor shall comply with hazardous materials regulations and provide Safety Data Sheets (SDS) upon request. Contractor is responsible for the cleanup costs related to spills of hazardous material.

6.13 Contractor shall remove all debris and materials from the site and leave the areas clean.

6.14 Contractor shall not remove any equipment containing a Collier County asset sticker unless requested by the Division Representative or designee. The Contractor shall request that the asset sticker be removed by a Division staff member authorized to adjust the equipment inventory records. The Contractor will place asset stickers on the equipment, as necessary, for no charge.

6.15 Time is of the essence in the performance of all services. The Contractor shall perform all work diligently, without unnecessary delay, and in accordance with all response times, schedules, and deadlines established for the work.

7 Records and Documentation

7.1 The Contractor will be responsible for utilizing any systems used by the Division for work requests under the resultant agreement. The Contractor will be required to update, complete, and close work requests in the provided system, and attach before and after pictures if required by the Division Representative or designee.

7.2 The Division Representative or designee retains the right to add or to delete any facilities, buildings, or locations from service provided under any resultant agreement, without further Board approval or requirement of an amendment, and in accordance with the Procurement Ordinance, as amended. Any attached list is not all-inclusive, unless specifically specified, and additional locations may be added or deleted.

https://www.floridabuilding.org/bc/bc_default.aspx https://www.floridabuilding.org/bc/bc_default.aspx

8 Invoicing and Markups

8.1 Each invoice must include a purchase order number. Invoices shall be itemized and detail the services performed, service location, service dates, the number of hours worked by each personnel position, and the materials used.

8.2 The County internal work order/task number, if applicable, shall appear on each invoice.

8.3 The Contractor may only charge hourly rates for maintenance and repair service hours worked at the job site.

Hourly rates shall be as per the resultant agreement and shall include labor, supervision, overhead, administrative costs, profit, insurance, small tools, incidental costs, travel-related expenses, required reporting, and equipment used, excluding rental equipment, materials, parts, and subcontractor costs.

8.4 The Contractor shall provide copies of receipts for materials and parts costing $500.00 or more, subcontractor invoices, or equipment rental receipts with the invoice.

8.5 For all time and material not-to-exceed work, the Contractor shall provide supporting documentation at the time of invoicing, including labor time records and subcontractor, material, equipment, and rental invoices or receipts.

8.6 The materials and parts will be allowed a maximum of 15% markup, rental equipment will be allowed a maximum of 15% markup, and the use of subcontractors will be allowed a maximum of 15% markup. No markup on ancillary charges, taxes, and freight/shipping shall be permitted.

8.7 Contractor-owned equipment shall not be billed to the County.

8.8 Administrative hours for quoting, invoicing, providing back-up, and supporting documentation will not be allowed and should be incorporated into the contract pricing.

8.9 Travel time, mileage, mobilization, and trip fees shall not be billed and must be incorporated into the Contractor’s rates.

8.10 Failure to comply with the invoice requirements set forth in this solicitation and resultant agreement may result in rejection of the invoice.

9. Price Modifications

9.1 Price increase requests may be submitted on an annual basis after the initial term of the contract. Retroactive price adjustments are not authorized. All requests must be submitted to the County Representative or designee. Any requested adjustment shall be fully documented and submitted to the County no less than thirty

(30) days prior to the contract anniversary date. Any approved cost adjustments shall become effective as of the anniversary date or upon Procurement Director/Board approval.

9.2 Contractor shall provide supporting documentation justifying price increases (examples: Contractor’s material agreements, distributor invoices, proof of fuel increases, etc.).

9.3 County Representative or designee shall analyze prices to determine if increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.

9.4 Contractor shall continue to fill all purchase orders received at the current agreement prices during the review process.

9.5 The Procurement Director or designee has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. The bid tabulation shall be modified with the price increases and uploaded into the County’s Finance system.

9.6 Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases. Retroactive price adjustments are not authorized.

The County may, after examination, refuse to accept the adjusted costs if they are not properly documented, are considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the County, a contract termination will have to be processed.

10 Background Screening and Security Requirements

10.1 The Contractor must comply with County Ordinance No. 2004-52, as amended. The ordinance authorizes criminal history record checks to be conducted by the Facilities Management Division in accordance with Section 125.5801, Florida Statutes.

10.2 The Collier County Sheriff’s Office requires separate fingerprinting prior to work being performed in any of its locations. The Contractor is responsible for all associated costs. This will be coordinated upon the award of the contract. A link to the CCSO website's Get Fingerprinted webpage is https://www.colliersheriff.org/how-do-i/get-fingerprinted.

RESPONSE FORMAT AND EVALUATION GRADING CRITERIA FOR DEVELOPMENT OF

SHORTLIST:

1.1 Proposers are encouraged to review the Request for Proposals Instructions, which includes the evaluation process.

1.2 For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Cover Letter/Management Summary 10 Points

2 Cost of Services to the County 45 Points

3 Experience and Capacity of the Firm 45 Points

TOTAL 100 Points

Detailed Criteria Descriptions are further described below. Proposals must be assembled, at a minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (10 Total Points Available) Provide a cover letter that includes:

• The Proposer’s philosophy in providing the services requested.

• Name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Note:

Submission of a proposal certifies that the Proposer will accept any awards as a result of this RFP.

EVALUATION CRITERIA NO. 2: COST OF SERVICES TO THE COUNTY (45 Total Points Available)

Provide a proposal of your company’s cost of services for the work to be provided in the resultant contract.

Using the table below, provide a proposed unit price (per square foot) for preventive maintenance for all the various roof types listed.

• Preventative Maintenance single unit price per roof type shall be all-inclusive, encompassing all preventive maintenance services for each location based on the roofing system type(s) present at that location, including associated work to rooftop curbs, penetrations, drains, downspouts, and all necessary personnel, materials, tools, inspections, cleaning, and reporting to provide a complete preventive maintenance visit in accordance with the terms identified in Section 1 Roofing Preventative Maintenance Services of the Scope of Work.

• The Proposer shall complete the table below in its entirety. Failure to provide unit pricing for each listed roof type shall result in the proposal being deemed non-responsive.

• The unit prices submitted in this table shall apply for the full initial two-year term of the resultant contract and shall remain firm during that period.

https://www.colliersheriff.org/how-do-i/get-fingerprinted

Roof Type Qty* Unit Label

Unit Price (per square foot) Totals**

Metal 429,000 sq ft $ $ $ Standing Seam Metal 225,600 sq ft $ $

Dimensional Asphalt Shingle 44,350 sq ft $ $ Coated Concrete 1,900 sq ft $ $ Metal Panel 20,100 sq ft $ $ Concrete Tile 21,300 sq ft $ $ Roof Tile 52,000 sq ft $ $ Modified Bitumen 721,000 sq ft $ $ Asphalt Shingle 44,300 sq ft $ $ Shingle Roof 96,100 sq ft $ $ 5V Metal Crimp 35,000 sq ft $ $ Steel Shingles 61,000 sq ft $ $ Single-Ply Roof 33,200 sq ft $ $ Ribbed Pannel Roof 5,800 sq ft $ $ Three-Tab Shingle Roof 3,400 sq ft $ $ Thermoplastic (TPO) System 32,400 sq ft $ $ PVC System 9,000 sq ft $ $ Fibertite System 135,000 sq ft $ $ Derbigum System 47,000 sq ft $ $ Granulated Mineral Cap Roof 2,700 sq ft $ $ Flat Steel Roof 5,700 sq ft $ $ Aluminum Pan Roof 500 sq ft $ $ Corrugated Steel Roof Panels 8,800 sq ft $ $ Metal Seam Roof 17,300 sq ft $ $ Hot Mopped Modified 6,400 sq ft $ $ Modified Membrane 41,000 sq ft $ $ Synthetic Thatch 23,100 sq ft $ $ Standing Seam Metal 4,600 sq ft $ $ Painted EPDM 3,000 sq ft $ $ Modified with Silicone Coating 1,900 sq ft $ $ Modified Bitumen Coal Tar 1,600 sq ft $ $

GRAND TOTAL** $

*Quantities listed are estimates for bid evaluation purposes only and may not reflect actual installed quantities in the field. Actual quantities may vary. **The extended totals and grand total are for bid evaluation purposes only.

Using the table provided, complete the schedule of fully burdened hourly rates for the labor classifications listed below. The Proposer shall not modify or substitute these classifications. All rates shall include labor, supervision, overhead (including administrative costs), profit, insurance, small tools, incidental costs, travel related expenses, and required reporting, excluding materials, parts, rental equipment, and subcontractor costs.

• Include separate rates for both non-urgent and urgent working hours. Normal working hours are

Monday through Friday, 7:00 to 5:00 pm

Labor Classification Non-Urgent Hourly Rates Urgent Hourly Rates

Foreman Roofer Laborer

EVALUATION CRITERIA NO. 3: EXPERIENCE AND CAPACITY OF THE FIRM (45 Total Points Available)

Provide the following information:

• Years of experience in work that is relevant to this solicitation.

• Evidence of current license or certification maintained by the supervisor(s).

• Project or contract management experience similar in nature.

• Contractor shall hold and provide with their proposal submission a current, valid Florida Roofing

Contractor license issued by the Florida Department of Business and Professional Regulation (DBPR), pursuant to Chapter 489, Florida Statutes.

• Contractors shall provide, with their proposal submission, evidence of American National Standards Institute (ANSI) Certification or equivalent certification for Sheet Metal Fabrication .

• Contractor shall provide evidence of being Certified and/or registered by one or more roofing manufacturers, including GAF, Soprema, Firestone, Siplast, Tremco, John Manville, or other similar roofing manufacturers. Include supporting documentation in your proposal package, such as certifications, authorization letters, and/or other documentation directly from those manufacturers.

• A sample PM inspection report or PM checklist that demonstrates the Contractor’s documentation practices, inspection detail, and reporting format.

• A staffing plan or organizational chart showing the proposed management, supervisory staff, field technicians, and support resources assigned to this awarded agreement.

• A brief description of the Contractor’s standard process for performing repairs, including triage of urgent versus non-urgent repairs, quality-control procedures, safety measures, and communication protocols.

• Provide information that documents your company’s and any subcontractors’ experiences to produce the required deliverables, including abilities, capacity, skill, and financial strength, and the number of years of experience in providing the required services.

• Provide a list of proposed subcontractors that may perform work under the resultant agreement and the number of years the Company has used the noted subcontractor(s).

• Provide examples of the various preventive maintenance procedures that your company performs and provide details of the level of service we could expect for both preventive maintenance and remedial repairs.

• Provide a list of the company team members who will be responsible for working with the County under the resultant agreement.

• Provide evidence of experience performing large multi-facility roof maintenance and assessment services, including inspections, leak testing, waterproofing, restoration, core sampling/testing, and moisture surveys, on roof systems similar to those included in this solicitation.

• The County requests that the Contractor submit, with their proposal, no fewer than three (3) and no more than ten (10) completed references on the Collier County Form 4: Reference Questionnaire from clients within the last 5 years whose projects or contracts are of a similar scope, complexity, and roof system types similar to those included in this solicitation. References demonstrating experience in Florida or in areas with similar climate conditions are preferred.

SOLICITATION PUBLIC NOTICE