ROM~7.pdf
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- Contract number
- 27-416CMS-BOSS4-P-98493
- Issued by
- Illinois
About this file
Notice 2024.01 is a procurement authorization issued by Ellen H. Daley, Chief Procurement Officer for General Services, on September 14, 2023, to Agency Procurement Staff, Central Management Services Bureau of Strategic Sourcing, and State Purchasing Officers. The notice is issued in collaboration with the Department of Central Management Services (CMS) and applies to the State of Illinois and its agencies. This document supersedes a prior 2013 memorandum and establishes updated procedures for procuring against master contracts.
The notice grants blanket approval for State agencies to place orders against CMS master contracts or agency-specific master contracts for equipment and commodities without requiring individual State Purchasing Officer approval. Orders for equipment and commodities under master contracts are approved under this notice, while orders for services are approved by the CMS Agency Purchasing Officer under conditions specified in the accompanying CMS memorandum. Agencies must document their reliance on this notice by writing "Pursuant to CPO Notice 2024.01, the CPO approves this procurement" in the Requisition notes or by attaching the notice itself. The CMS memorandum specifies that blanket releases may be requested for no more than six months at a time, with terms not exceeding the contract duration, and that agencies must submit a Blanket Release Approval Request form prior to requisition approval and complete monthly Change Orders to track actual spending during the release period.
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
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