rock river water reclamation 27-408-Specs-Complete-WATERMARKED.pdf

Bid Doc. No. 27-408

Four Rivers Sanitation Authority Rockford, Illinois

Bidding Requirements and Contract Forms for

Plant Roadway Replacement

Capital Project No. 2406

Not to be us ed fo r b idd ing pu rpo ses

Four Rivers Sanitation Authority Rockford, Illinois

Bidding Requirements and Contract Forms and General Provisions and Technical Specifications for Sanitary Sewer Construction for

Board of Trustees

Richard T. Pollack . . . . . . . . . . . . . . . . . . President Benjamin W. Bernsten . . . . . . . . . . . . . . . . . . Vice President Richard W. Mowris . . . . . . . . . . . . . . . . . . Clerk/Treasurer Brad Long . . . . . . . . . . . . . . . . . . Trustee Ed Grondzki . . . . . . . . . . . . . . . . . . Trustee

Official Christopher T. Baer, PE . . . . . . . . . . . . . . . . . . Executive Director Matthew L. Campbell, PE . . . . . . . . . . . . . . . . . . Director of Engineering be us ed fo r b idd ing pu

Table of Contents

I. Bidding Requirements

Article 1 Notice to Bidders

Article 2 Instructions to Bidders Page No.

1 General 1 2 Legal Requirements 1 3 General Instructions 4

Article 3 Detailed Specifications Page No.

1 General 1 2 Notification, Access, and Special Considerations 3 3 Permit Requirements 4 4 Abandon and Fill Existing Sanitary Sewer 4 5 Aggregate Base Course 6 6 Aggregate Subgrade Improvement 6 7 Barrier Gate 7 8 Bollard Removal 8 9 Chain Link Fence Removal 9 10 Chain Link Fence 9 11 Chain Link Gates Removal 10 12 Chain Link Gates, Manual Rolling 11 13 Chain Link Gates, Manual Swinging Double 13 14 Chain Link Gates, Motor Operated Rolling 14 15 Class B Patches 15 16 Class SI Concrete Outlet 16 17 Concrete Cradle for Sanitary Sewer 17 18 Concrete Curb & Gutter 18 19 Construction Layout 19 20 Curb and Gutter Removal 20 21 Detectable Warnings 20 22 Filter Fabric 21 23 Fire Hydrant with 6” Valve and Valve Box 21 24 Fire Hydrants To Be Removed 23 25 Guardrail Removal 23 26 Handholes 24 27 Hot-Mix Asphalt Binder Course 24 28 Hot-Mix Asphalt Surface Course 25 29 Inlet and Pipe Protection 26 30 Inlets, Special 26 31 Inlet, Manhole, and Valve Vault Construction and Adjustment 27 32 Insulating Sanitary Sewers 29 33 Landscape Mulch 29 34 Landscaping 30

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Table of Contents / Page 2 of 3

35 Light Pole & Fixtures 32 36 Light Pole Foundation 33 37 Modify Existing Gate 33 38 Mulch 35 39 Pavement Removal 35 40 Perimeter Erosion Barrier 36 41 Pipe Culvert Removal 37 42 Pipe Handrail 38 43 Portland Cement Concrete Pavement Sleeper Slab 39 44 Portland Cement Concrete Pavement (Jointed) 40 45 Portland Cement Concrete Sidewalk 42 46 Portland Cement Concrete Sidewalk Accessibility Ramp and Stoop 43 47 Precast Reinforced Concrete Flared End Section 44 48 Pulling Electric and Fiber Optic 44 49 PVC Conduit with Conductors 46 50 PVC Conduit 47 51 Reinforced Concrete Ductbank Removal 48 52 Reinforced Concrete Ductbank 48 53 Removal and Disposal of Unsuitable Material 51 54 Remove and Relocate Landscape Boulders 51 55 Remove Abandoned Sampling Tank 52 56 Remove Electric Meter and Wooden Screen 53 57 Remove Light Pole and Foundation 54 58 Remove Sign Assembly 54 59 Removing Manholes and Catch Basins 55 60 Sanitary Manholes To Be Adjusted 55 61 Sanitary Manholes To Be Reconstructed 57 62 Sanitary Manhole To Be Removed 60 63 Seeding and Fertilizing 60 64 Sidewalk Removal 61 65 Sign Panel 62 66 Stabilized Construction Entrance 62 67 Stone Riprap 63 68 Storm Sewers 64 69 Telescoping Steel Sign Support 66 70 Temporary Ditch Checks 67 71 Temporary Erosion Control Seeding 68 72 Temporary Guard Shack 68 73 Thermoplastic Pavement Marking 69 74 Topsoil Furnish and Place 70 75 Traffic Control and Protection 71 76 Tree Removal 72 77 Wood Sign Support 72 78 Yard Hydrant To Be Removed 73 be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Table of Contents / Page 3 of 3

II. Contract Forms Proposal Fair Employment Practices Affidavit of Compliance Affidavit of Compliance: Responsible Bidder Ordinance Bid Bond Agreement Labor & Material Payment Bond Performance Bond

III. Attachments IDOT Check Sheets

IV. General Provisions and Technical Specifications for Sanitary Sewer

Construction (separate document incorporated by reference)

Not to be us ed fo r b idd ing pu

Section I

Bidding Requirements be us ed fo r b idd ing pu be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instruction to Bidders / Page 1 of 9

Article 2 — Instructions to Bidders

1 General

1.1 Scope and Intent

This section of the Contract Documents provides detailed information and requirements for preparing bids to prospective bidders, bidders' responsibility, the preparation and the submission of bids, basis for awarding the Contract and other general information concerned with bidding and executing the Contract.

1.2 Contradictions

If in the case of apparent contradictions between or among the Contract Documents, the Contract Documents shall be consulted in the following order: Addenda, Agreement, Supplementary Drawings, Instructions to Bidders, Detailed Specifications, Plans, Four Rivers Sanitation Authority (FRSA) General Provisions and Technical Specifications for Sanitary Sewer Construction. The language in the first such document in which language regarding the conflict, error or discrepancy occurs shall control.

1.3 Optional Pre-Bid Meeting

An optional Pre-Bid Meeting for this project will be held on Tuesday, July 14, 2026, at 10:00 a.m. in the FRSA Board Room in the Steve Graceffa Administration Building, 3501 Kishwaukee Street, Rockford, Illinois. All Contractors intending to bid on this project are encouraged to attend the pre-bid meeting.

2 Legal Requirements

2.1 Illinois Regulations

A. Public Act 100-1177 (820 ILCS 130/) entitled the “Prevailing Wage Act” requires the Bidder to comply with prevailing wages in accordance with the Illinois Department of Labor Standards. The State of Illinois requires contractors and subcontractors on FRSA projects to submit certified payroll reports via the State’s Certified Transcript of Payroll Portal currently found at: https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html. The Bidder is responsible for verifying current information at the State’s website.

B. Public Act 83–1030 (30 ILCS 565/) entitled the "Steel Products Procurement Act" requires that steel products used or supplied in performance of this Contract or subcontract must be manufactured or produced in the United States with three exceptions.

The provisions of this Section shall not apply:

1. Where the Contract involves an expenditure of less than $500.

2. Where the executive head of the public agency certifies in writing that

a) the specified products are not manufactured or produced in the United States in sufficient quantities to meet the agency's requirements, or

b) obtaining the specified products, manufactured or produced in the United States would increase the cost of the Contract by more than 10%.

3. When its application is not in the public interest.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 2 of 9

C. Public Act 96-929 (30 ILCS 570/) entitled the “Employment of Illinois Workers on Public Works Act” provides that Illinois residents be employed on Illinois public works projects, provided there has been a period of excessive unemployment (5%) in the State of Illinois as defined in the Act; and, further, that Illinois workers are available and capable of performing the particular type work involved.

D. Public Act 101-221 (820 ILCS 96/) entitled the “Workplace Transparency Act” requires that any party to a contract adopt and promulgate written sexual harassment policies that include, as a minimum, the following information:

1. the illegality of sexual harassment

2. the definition of sexual harassment under Illinois State law

3. a description of sexual harassment, utilizing examples

4. my (our) organization's internal complaint process including penalties

5. the legal recourse, investigative and complaint process available through the Illinois

Department of Human Rights and the Illinois Human Rights Commission

6. directions on how to contact the Department and the Commission

7. protection against retaliation as provided by Section 6-101 of the Illinois Human Rights

Act Upon request, this information must be provided to the Illinois Department of Human Rights and the FRSA.

E. With regard to nondiscrimination in employment, the Contractor for this project will be required to comply with the Illinois Fair Employment Practices Commission's Rules and Regulations.

F. The Contractor for this project must comply with the Occupational Safety and Health Act.

G. The Contractor for this project must comply with the Federal Drug-Free Workplace Act.

H. Public Act 96-1416 requires the Certification of Clean Construction and Demolition Debris

(CCDD) and uncontaminated soil prior to disposal at a CCDD fill site. The Contractor for this project must comply with Public Act 96-1416 and be responsible for the certifications and any fees associated with the disposal at a CCDD fill site.

1. In the event that contaminated soil is uncovered on the project, the Contractor must notify

FRSA immediately. Any extra costs resulting from the presence of contaminated soil must be evaluated in accordance with FRSA General Provisions & Technical Specs for Sanitary Sewer Construction; General Conditions: Article 5 – Time Provisions and Article 8 – Changes.

2.2 Americans with Disabilities Act

The Contractor for this project will comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA). The Contractor will hold harmless and indemnify Four Rivers Sanitation Authority (FRSA) and their representatives from all:

A. suits, claims, or actions B. costs, either for defense (including but not limited to reasonable attorney's fees and expert witness fees) or for settlement

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 3 of 9

C. damages of any kind (including but not limited to actual, punitive, and compensatory damages) relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs in the execution of the Contract.

3 General Instructions

3.1 Bidder's Responsibility

Bidders are cautioned not to submit proposals until having carefully examined the entire site of the proposed work and adjacent premises and the various means of approach and access to the site, and having made all necessary investigations to inform themselves thoroughly as to the facilities for delivering, placing and handling the materials at the site, and having informed themselves thoroughly as to all difficulties involved in the completion of all the work under this Contract in accordance with its requirements.

Bidders must examine the Plans, Specifications and other Contract Documents and shall exercise their own judgment as to the nature and amount of the whole of the work to be done and for the bid prices must assume all risk of variance, by whomsoever made, in any computation or statement of amount or quantities necessary to complete fully the work in strict compliance with the Contract Documents.

The Bidder must satisfy himself by making borings or test pits, or by such methods as he may prefer, as to the character and location of the materials to be encountered or work to be performed. No pleas of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill, in every detail, all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

The Contractor is responsible for verifying the location of all existing utilities in the project areas.

The Bidder, therefore, shall satisfy himself by such means as he may deem proper as to the location of all structures that may be encountered in construction of the work.

3.2 Addenda and Interpretations

No interpretation of the meaning of the Plans, Specifications, or other Contract Documents will be made to any bidder orally. Every request for such interpretation must be in writing addressed to Four Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois. To be given consideration, such request must be received at least five (5) days prior to the date fixed for the opening of bids.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda which, if issued, will be sent by email, fax, or certified mail with acknowledgement of receipt requested, to all prospective bidders, at the respective addresses furnished for such purposes, not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretation shall not relieve said bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

3.3 Laws and Regulations

The prospective bidder is warned that he must comply with all laws of the United States Government, State of Illinois, all ordinances and regulations of FRSA in the performance of the work under this

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 4 of 9

Contract. The Bidder's attention is specifically called to that provision of the General Conditions regarding the rate of wage to be paid on the work.

3.4 Quantities Estimated Only

Bidders are warned that the estimate of quantities of the various items of work and materials, as set forth in the Proposal form, is approximate only and is given solely to be used as a uniform basis for the comparison of bids. The quantities actually required to complete the Contract work may be less or more than so estimated, and if awarded a contract for the work specified, the Contractor further agrees that he will not make any claim for damages or for loss of profits or for an extension of time because of a difference between the quantities of the various classes of work assumed for comparison of bids and quantities of work actually performed.

3.5 Form, Preparation, and Presentation of Proposals

For particulars as to the quantity and quality of the supplies, materials and equipment to be furnished, and the nature and extent of the work or labor to be done, prospective bidders are referred to the Contract Documents, which may be examined or obtained at the office of FRSA.

Each bid will be submitted upon the prescribed Proposal form. All blank spaces for bid prices must be filled in, in ink, with the unit or total sum or both for which the Proposal is made. If the Proposal contains any omissions, erasures, alterations, additions or items not called for in the itemized Proposal, or contains irregularities of any kind, such may constitute sufficient cause for rejection of bid. In case of any discrepancy in the unit price or amount bid for any item in the Proposal, the unit price as expressed in figures will govern. In no case is the agreement form to be filled out or signed by the bidder.

Bidders may opt to contact FRSA’s Engineering Department at 815.387.7660 to obtain an electronic Proposal form. If used, this form must be attached to the hard copy Proposal form and appropriately signed and executed with the bid.

The bid must be verified and be presented on the prescribed form in a sealed envelope on or before the time and at the place stated in the Advertisement for Bids, endorsed with the name of the person, firm or corporation presenting it, the date of presentation, and the title of the work for which the bid is made. If forwarded by mail, the sealed envelope containing the Proposal and marked as directed above, must be enclosed in another envelope addressed to Clerk of the Four Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois, 61109 and be sent preferably by certified mail.

FRSA will not accept facsimile generated bids.

3.6 Bid Security

Each Proposal must be accompanied by the FRSA Bid Bond form with an acceptable Bid Security attached, in the amount specified in Article One, Notice to Bidders. This sum is a guarantee that, if the Proposal is accepted, a contract will be entered into and its performance properly secured. The FRSA’s Bid Bond Form included in the bid packet must be used. No other Bid Bond form may be substituted.

Within ten (10) days after the award of the bid, the deposits of all but the three lowest bidders will be returned. The deposits of the remaining two unsuccessful bidders will be returned within three (3) days after the execution of the Contract, or, if no such Contract has been executed, within sixty (60) days after the date of opening bids. The deposit of the successful bidder will be returned only after he has duly executed the Contract and furnished the required bond and insurance.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 5 of 9

3.7 Affidavit of Compliance

Each proposal must be accompanied by fully executed original copies of the Fair Employment Practices Affidavit of Compliance and the Affidavit of Compliance: Responsible Bidder Ordinance, both of which are enclosed with the Proposal packet. Failure to submit executed original copies of both affidavits with the Proposal may constitute sufficient cause for rejection of the bid.

3.8 Statement of Qualifications

Each Proposal must be accompanied by a Statement of Qualifications certifying that the bidder is registered to do business in the State of Illinois, has a permanent business office within forty (40) miles of the FRSA office at 3501 Kishwaukee Street in Rockford, IL, and provides documentation that the bidder possesses the appropriate financial, material, equipment, facility and personnel resources and expertise necessary to meet all contractual obligations. The bidder shall document no less than three (3) contracts for roadway work within the past five (5) years having equal or greater value to the bid being submitted. FRSA reserves the right to request additional information, as needed, to evaluate bids prior to making an award.

3.9 Comparison of Proposals

Bids on item contracts will be compared on the basis of a total computed price arrived at by taking the sum of the estimated quantities of each item, multiplied by the corresponding unit prices and including any lump sum bids on individual items, in accordance with the estimate of quantities set forth in the Proposal form. Bids on lump sum contracts will be considered upon the basis of the lowest sum bid.

3.10 Acceptance of Bids and Basis of Award

The contract will be award, if at all, to the lowest responsive, responsible bidder. No bidder may withdraw his bid after the scheduled closing time for receipt of bids, for at least sixty (60) days. Four Rivers Sanitation Authority also reserves the right to reject any of all bids.

The bidder whose proposal is accepted will be notified of the Notice of Award issued by FRSA Executive Director. Within ten (10) days of issuance of a Notice of Award by the FRSA Executive Director, the successful bidder shall enter into a written contract for the performance of the Proposal work and shall furnish the required bonds and insurance certificates upon being served such Notice, personally, by mailing, or via email.

If the bidder does not comply with the Notice of Award, FRSA will issue a Deficiency Notice. If the bidder to whom the contract is awarded refuses or neglects to execute it or fails to furnish the required bond and insurance within five (5) days after receipt by him of Deficiency Notice, the amount of his deposit shall be forfeited and shall be retained by FRSA as liquidated damage and not as a penalty. It being now agreed that said sum is a fair estimate of the amount of damages that FRSA will sustain in case said bidder fails to enter into a contract and furnish the required bond and insurance. No plea of mistake in the bid shall be available to the bidder for the recovery of his deposit or as a defense to any action based upon the neglect or refusal to execute a contract.

3.10.1 Evaluation of Responsiveness

The responsiveness of bidders will be judged on the basis of the completeness of the bid submitted.

To be responsive, a Bid must be submitted on the forms provided as part of the Bid Documents and comply with all the requirements of the Instruction to Bidders.

be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 6 of 9

3.10.2 Evaluation of Responsibility

To be judged as responsible, the bidder shall:

A. Have adequate financial resources for performance, the necessary experience, organization, technical qualifications, and facilities, or a firm commitment to obtain such by subcontracts;

B. Be able to comply with the required completion schedule for the project;

C. Have a satisfactory record of integrity, judgment, and performance, including, in particular, any prior performance on contracts from FRSA;

D. Have an adequate financial management system and audit procedures, that provide efficient and effective accountability and control of all property, funds, and assets;

E. Conform to the civil rights, equal employment opportunity and labor law requirements of the Bid

Documents.

F. Compliance with apprenticeship training participation as required in Four Rivers Sanitation

Authority Ordinance No. 25 26 M 18 G. Have satisfactorily completed no less than three (3) roadway contracts within the past five (5) years of equal or greater value to the bid being submitted.

3.11 The Rejection of Bids

FRSA reserves the right to reject any bid if the evidence submitted in the statement of the bidder's qualifications, or if investigation of such bidder fails to satisfy FRSA that such bidder is properly qualified to carry out the obligations and to complete the work contemplated therein. Any or all proposals will be rejected if there is reason to believe that collusion exists among the bidders.

Conditional bids will not be accepted. FRSA reserves the right to reject any and all bids and to accept the bid which they deem most favorable to the interest of FRSA after all Proposals have been examined and canvassed.

3.12 Insurance and Bonding

Contractor shall provide all necessary insurance and bonds required to complete the project. No more than ten (10) calendar days subsequent to FRSA’s issuance of an award letter, the Contractor shall provide documentation to prove that he has obtained all required insurance and bonds. FRSA shall be the sole judge as to the acceptability of any such proof.

Contractor shall provide and maintain all insurance and bonds as required by FRSA.

3.12.1 General

The Contractor shall ensure that:

A. All insurance policies shall be specific to the project.

B. The insurance certificate shall state: This certifies that the insurance coverage meets or exceeds that required for Plant Roadway Replacement, Capital Project No. 2406.

C. FRSA shall be named as Additional Insured in all policies; this shall include the Owners’

Contractors’ Protective Policy option.

D. All completed operations coverages and bonds shall remain in force for a period of two (2) years following acceptance of the Project and completed operations shall stay in force for two (2) years following completion of the Project.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 7 of 9

3.12.2 Insurance

The Contractor shall, for the duration of the Contract and for two (2) years following project acceptance, maintain the following:

A. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate limit shall be twice the required occurrence limit. The Contractor shall provide "XCU" coverage.

B. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage including coverages for owned, hired or non-–owned vehicles, as applicable.

C. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by statute and Employers Liability limits of $500,000 per accident and $500,000 per disease.

D. Builder’s Risk (Course of Construction): Contractor shall purchase and maintain builder’s risk insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to one hundred percent (100%) of the completed value of the Work with no coinsurance penalty provisions.

Coverage shall be adjusted for any amendments to the Contract that affect the completed value of the Work. Builder’s risk insurance shall be maintained until written confirmation of Owner’s procurement of property insurance coverage. The insurance company providing the builder’s risk coverage shall grant permission for FRSA to partially occupy or use the premises under construction prior to Substantial Completion without removing or affecting the coverage.

The builder’s risk insurance shall also cover materials to be incorporated into the Work which are stored off-site, in-transit or at the place of manufacture.

E. Umbrella: $2,000,000 per occurrence/aggregate for contracts valued at $500,000 or over, or $1,000,000 for contracts below $500,000. $10,000 is maximum allowable self-retained limit.

F. Errors and Omissions: If the Contractor performs professional services, he shall maintain errors and omissions insurance with a limit no lower than $1,000,000 for the duration of the contract.

The policies shall contain, or be endorsed to contain, the following provisions in the General Liability and Automobile Liability Coverage’s:

1. Unless otherwise provided in paragraph “c” of this section, FRSA, its officers, officials, employees and volunteers shall be covered as additional insureds as respects liability arising out of activities performed by or on insured’s general supervision of the Contractor, products and completed operations of the Contractor, premises owned, occupied or used by the Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to FRSA, its officers, officials, employees, volunteers, or agents.

2. Unless otherwise provided in paragraph “c” of this section, the Contractor’s insurance coverage shall be primary insurance as respects FRSA, its officers, officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by FRSA, its officers, officials, employees, volunteers, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.

3. As an acceptable alternative to provisions “a” and “b” of this section, the Contractor may provide owner's and contractor's protective liability insurance with coverage limits, named insureds, and in conformity with all applicable specifications of this section.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 8 of 9

4. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to FRSA, its officers, officials, employees, volunteers, or agents.

5. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

6. All Coverages — Each insurance policy required by this clause shall not be suspended, voided, canceled by either party, reduced in coverage, or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to FRSA.

3.12.3 Best's Ratings

FRSA shall be the sole judge of whether or not said insurer's ratios are satisfactory. FRSA 's decision shall be final and FRSA 's bidding procedures contain no appeal provision.

A. Alphabetical Rating: For purposes of this Request for Bids, "insurer" shall mean any surety, insurance carrier, or other organization which proposes to provide an insurance policy or bond for the Contractor. No insurer or surety rated lower than "A-, Excellent” in the current Best's Key Rating Guide shall be acceptable to FRSA.

B. Financial Size Rating: Provided an insurer's alphabetical rating is satisfactory, FRSA will examine said insurer's financial size rating.

1. If Best classifies the insurer XII or larger, said insurer shall be acceptable to FRSA.

2. If Best classifies the insurer as smaller than XII, but larger than VI, said insurer shall be submitted to FRSA’s Director of Management Services and/or FRSA’s insurance consultant for review.

Financial Size ratings less than VII are not acceptable and will disqualify the Contractor.

3.12.4 Performance Bond and Labor & Materials Payment Bond Form The Contractor shall provide a Performance Bond and Labor & Materials Payment Bond form acceptable to FRSA. The performance bond shall be for either 100% of the contract price or for the Contractor’s unit price times the estimated number of units, as applicable.

This Request for Bids contains a Performance Bond and a Labor & Material Bond form for the Contractor’s use.

If the Contractor fails to provide acceptable bonds within the specified time, he shall be in default.

3.12.5 Correction of Contractor’s Insurance or Bond Deficiencies If FRSA determines that the Contractor’s insurance or bond documentation does not conform to these specifications, FRSA shall inform said Contractor of the non-conformity. If said Contractor fails to provide conforming insurance or bond documentation within five (5) calendar days of FRSA’s deficiency notice, he shall be in default.

3.12.6 Indemnification Clause

Contractor shall protect, indemnify, hold and save harmless and defend FRSA, its officers, officials, employees, volunteers, and agents against any and all claims, costs, causes, actions and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for compensation arising in favor of any person, including the employees, officers, independent contractors, or subcontractors of the Contractor or FRSA, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly from the

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Instructions to Bidders / Page 9 of 9 performance by the Contractor or subcontractor, whether such loss, damage, injury or liability is contributed to by the negligence of FRSA or by premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except that the successful bidder shall have no liability for damages or the costs incident thereto caused by the sole negligence of FRSA.

The indemnification shall not be limited by a limitation on amount or type of damages payable by or for the Contractor or its subcontractor under any employee benefits act including, but not limited, to the Workers Compensation Act.

No inspection by FRSA, its employees, or agents shall be deemed a waiver by FRSA of full compliance with the requirements of the Contract. This indemnification shall not be limited by the required minimum insurance coverages in the Contract.

3.13 Tax Exemption

FRSA is exempt, by law, from paying bidder Federal Excise Tax and Illinois Retailers' Occupational Tax. Therefore, the bidder shall exclude those taxes from his bid. FRSA’s tax exemption number is E9992-3696-06. The bidder shall include all other applicable taxes in his bid price.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 1 of 73

Article 3 – Detailed Specifications

1 General

1.1 General

This article contains detailed specifications related to Proposal items. The work to be done under each item is discussed along with units for payment and measurement for payment. However, the descriptions given do not necessarily outline all the work to be done under any item. All work shall conform to current editions of the following: Standard Specifications for Water and Sewer Main Construction in Illinois, Four Rivers Sanitation Authority General Provisions and Technical Specifications for Sanitary Sewer Construction, and the Illinois Department of Transportation’s (IDOT’s) Standard Specifications for Road and Bridge Construction (IDOT Standard Specifications).

Throughout these specifications, the term “Owner,” “Engineer,” and “FRSA” shall be synonymous.

In case of apparent contradictions between Article 3 - Detailed Specifications, IDOT Standard Specifications, and General Provisions and Technical Specifications for Sanitary Sewer Construction, Article 3 - Detailed Specifications shall govern.

Utility locations shown on the plans are based on records of varying reliability and are not guaranteed. The orientation and location (horizontal and vertical) of all existing underground utilities, such as gas mains, water mains, electric lines, field tiles, irrigation pipes, etc., shall be ascertained by the Contractor. The Contractor shall assume full responsibility all utility locations.

The Contractor shall exercise extreme care when excavating near underground utilities to avoid damage; any damage done to utilities and treatment plant process facilities shall be repaired or replaced at the Contractor’s sole expense. The Contractor shall be solely responsible for the protection, restraint and support of all utilities.

The general locations of the proposed work are governed by existing field conditions. Minor variations in alignment may be made to facilitate construction operations with prior FRSA approval.

Any construction not supervised by a Four Rivers Sanitation Authority (FRSA) Inspector be considered ineligible for payment.

No work shall be permitted on Sundays or FRSA Holidays without prior approval by the FRSA Director of Engineering. A 24-hour notice for work performed on Saturdays shall be provided to a FRSA Inspector.

The following holidays will be observed by FRSA during the anticipated construction duration:

• Friday, July 3, 2026 – Independence Day

• Monday, September 7, 2026 – Labor Day

• Monday, October 12, 2026 – Indigenous Peoples/Columbus Day

• Wednesday, November 11, 2026 – Veterans Day

• Thursday, November 26, 2026 – Thanksgiving Day

• Friday, November 27, 2026 – Friday after Thanksgiving Day

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 2 of 73

The FRSA will not supervise, direct, control, have authority over or be responsible for the Contractor’s means, methods, techniques, sequences, procedures of construction, safety precautions and programs incident thereto, or for any failure by the Contractor to comply with all applicable laws and regulations in performance of the specified work. The FRSA shall not be responsible for the Contractor’s failure to perform or furnish the work in accordance with the Contract documents.

The Contractor’s proposed sequence of work shall be outlined in the Project Schedule and submitted prior to beginning any work. The Contractor is responsible for developing the means, methods, and procedures for all work and is responsible for compliance with all OSHA, EPA, and DOT regulatory requirements.

The Contractor shall be responsible for all tests of materials and final installation required by FRSA. All deficiencies noted by FRSA shall be corrected by the Contractor without additional cost to the Contract and prior to final payment.

The Contractor’s workforce shall include a person competent in ensuring compliance with all pertinent OSHA regulations and requirements. This person must be present on-site at all times during construction and must be deputized to take any prompt preventative or corrective actions needed to avoid, prevent or mitigate existing and potential hazardous working conditions.

1.2 Submittals

The Contractor shall submit to the Engineer the items under ‘Required Submittals’ of each special provision prior to beginning any work. The Contractor shall:

1. Review each submittal.

2. Verify field dimensions.

3. Verify compliance with Contract documents.

4. Sign and stamp submittals to certify Contractor’s review/approval.

5. Deliver reviewed submittals to FRSA for approval.

The Contractor shall allow one (1) week for FRSA to review submittals. FRSA reserves the right to delay review of interrelated submittals until all submittal components have been received. No Contract extension will be authorized due to the Contractor’s failure to provide sufficient time for FRSA to perform a thorough review of submittals.

FRSA’s approval of a submittal shall not be considered an order for additional, extra, or differing work, nor a guarantee of the accuracy of the information or the effectiveness of the products outlined in the submittal.

No work shall be fabricated by order of the Contractor, unless at the Contractor’s risk, until review of submittals has been completed by FRSA.

When the Contract Documents call for work to be performed in accordance with the manufactures’ instructions, the manufacturers’ instructions shall also be considered required submittals.

1.3 Required Submittals

1. Project Schedule

1.4 Basis of Payment

No payment will be made for costs associated with this item.

be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 3 of 73

2 Notification, Access, and Special Considerations

2.1 Notification

The Contractor shall notify all utility companies prior to beginning any work. All underground utilities shall be located by the utility owner and special care shall be taken when excavating near underground utilities to avoid damage. Contractor shall contact JULIE at (800) 892-0123 for utility locations, seventy-two (72) hours, minimum, prior to construction. For utility locates within the plant boundaries, the Contractor shall contact Maintenance Division Manger Dean Fry at (815) 387-7616, seventy-two (72) hours, minimum, prior to construction to arrange for the location of plant infrastructure.

The Contractor shall notify the FRSA and the City of Rockford forty-eight (48) hours, minimum, prior to beginning any work. More advanced notification shall be provided if required by permits.

2.2 Access

The Contractor shall be responsible for the temporary maintenance of all roadways and drives for the duration of this project and shall maintain access to residences and businesses at all times during construction (i.e., drives, roadways, ramps, etc., must remain open or temporary access must be provided). All materials, equipment, labor, etc., necessary to ensure access is maintained shall be incidental to the Contract.

It shall be the Contractor's responsibility to secure any temporary or permanent access, storage or construction easements from property owner(s) deemed necessary to perform the work as shown on the plans or defined in the specifications.

2.3 Special Considerations

Treatment plant traffic shall be diverted at times according to the staging plan sheets. All traffic control devices and appropriate signage for diverting plant traffic shall be incidental to the contract.

The FRSA guard shack and truck weigh scale are located in the center of project and shall remain open throughout construction. A temporary guard shack will be required during concrete ramp and stoop construction outside the existing guard shack. FRSA will be responsible for relocating and connecting existing guard shack equipment in the temporary guard shack. Contact FRSA Project Manager Andrew Hess at (815) 298-3110 to coordinate guard shack equipment relocation.

No work will be allowed during the FRSA fall land application period. Historically, land application lasts three (3) to five (5) days occurring in late October/early November. FRSA will provide the Contractor 72-hour notice prior to the start of land application.

The entrances and exits to the Household Hazardous Waste site located on the northwest corner of Kishwaukee Street and Martin Road shall be operational for weekend use throughout construction.

All entrance and exit work shall be completed within thirty (30) calendar days of pavement removal. Contract Rob Wilhemi at (779) 348-7425 to coordinate weekday delivery schedule.

The Contractor shall provide temporary restroom facilities for the workforce for the duration of this project. All costs associated with the temporary restroom facilities shall be incidental to the contract.

2.4 Required Submittals

None.

be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 4 of 73

2.5 Basis of Payment

No payment will be made for costs associated with notification, access, and special considerations.

3 Permit Requirements

3.1 General

Unless otherwise noted, the Contractor shall be responsible for securing all necessary permits and for all bonds, insurance, etc., and all fees required by any and all permits. Copies of all Contractor secured permits shall be provided to the FRSA prior to the start of construction.

The Contractor shall comply with the requirements of any and all permits obtained and required for the construction of this project. Should conflicts or contradictions arise between the plans, specifications and permits, the permits shall govern.

All work within the public Right–of–Way shall be subject to the regulations and requirements of the City of Rockford. The Contractor will be responsible for the City of Rockford Right-of-Way Permit application. Contact Jordan Masemore at (779)-348-7634 or jordan.masemore@ rockfordil.gov.

City of Rockford Develop Permit DEVELOP20251013 was approved April 13, 2026.

EcoCAT clearance for IDNR Project Number 2616718 was granted June 2, 2026.

IHPA clearance for SHPO Log #003060326 was granted June 24, 2026.

The total disturbed area for this project is estimated to be 2.56 acres therefore a National Pollutant Discharge Elimination System (NPDES) permit is required which will be procured by FRSA.

3.2 Required Submittals

The Contractor shall submit the following items for review and approval:

1. Copies of signed Contractor secured permits, as applicable.

3.3 Basis of Payment

No payment will be made for costs associated with permitting.

4 Abandon and Fill Existing Sanitary Sewer

4.1 Description

This work shall conform to Four Rivers Sanitation Authority (FRSA) requirements, details, and provisions. This work shall include all equipment, materials, labor, transportation, and workmanship to abandon and fill existing sewers as shown on the plans.

This work shall consist of abandoning and filling existing sanitary sewers of various diameters and lengths from manhole to manhole or as shown on the plans. Prior to filling sewers, plugs and temporary piping and valves shall be installed to facilitate filling operations and air venting. All temporary piping and valves shall be considered incidental to this item. Plugs and temporary piping shall be installed at each end to contain the grout to only the sewer sections to be filled and to allow air to escape during filling.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 5 of 73

Sanitary sewers designated to be abandoned shall be abandoned by filling the sewer with flowable bentonite grout material as full as possible. After insertion of the grout material is completed, as determined by the Inspector, the ends of the abandoned pipe shall be plugged to the satisfaction of the Engineer by using brick and mortar or another approved method.

Not only shall the mainline sewer be filled with flowable grout material but all other voids either upstream of the mainline sewer or outside of the sewer pipe shall also be filled. Voids outside of the mainline pipe caused by broken and missing pipe and the subsequent erosion of supporting pipe materials shall also be filled as much as possible.

All pavement, sidewalks, and other surfaces shall be cleaned and free of excess grout material.

4.2 Materials

1. The bentonite grout material shall have the following mix design:

• “Mix” – 60%

• Mason Sand or Torpedo Sand – 40%

• Bentonite Vul-Clay Powder – 5 pounds per 25 pounds of “Mix” and Sand Water – Add as required to facilitate pumping the material.

2. The “Mix” design is detailed below. All material in the “Mix” shall be pulverized, mixed and screened with 100% passing through a #4 sieve.

• Light Sandy Clay Mixture – 80% (100% passing #4 Sieve)

• Limestone Powder – 15% (100% passing #4 Sieve)

• Mason Sand – 5%

3. The Bentonite Vul-Clay Powder shall have the following properties:

• Ph: 9-10

• Moisture: 9%

• Grind % - 200 Mesh 88%

4. Cellular concrete conforming to Section 1029 of IDOT Standard Specifications for Road and

Bridge Construction, current edition will also be allowed. Minimum compressive strength shall be 50 PSI at 28 days (ASTM C495/C796).

4.3 Required Submittals

The Contractor shall submit the following items for review and approval:

1. Bentonite grout mix design.

2. Cellular concrete mix design.

4.4 Basis of Payment

This work shall be paid for at the Contract unit price per lump sum (L SUM) for Abandon and Fill Existing Sanitary Sewer.

be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 6 of 73

5 Aggregate Base Course

5.1 Description:

This work shall conform to Four Rivers Sanitation Authority (FRSA) requirements, details, and provisions, and Section 351 of the IDOT Standard Specifications for Road and Bridge Construction, current edition. This work shall include all equipment, materials, labor, transportation, and workmanship to install compacted aggregate base course as shown on the plans.

This work shall consist of subgrade preparation, removal and disposal of excess materials, furnishing, placing, installing and compacting coarse aggregate, and trimming and prepping aggregate base course for subsequent pavement placement.

Aggregate base course shall be installed to the lines, grades, and depths shown on the plans.

Contractor shall compact the base course and provide an adequate number of compaction tests as determined by the FRSA. Compaction tests must be performed as work progresses. All compaction tests must meet 95% of standard Proctor density and be performed by an approved independent geotechnical company.

5.2 Materials:

1. Coarse aggregate:

a. Where a 12-inch course is specified, the bottom 6 inches shall be IDOT gradation CA 2, while the upper 6 inches shall be IDOT gradation CA 6.

b. Where a 10-inch course is specified, the bottom 5 inches shall be IDOT gradation CA 2, while the upper 5 inches shall be IDOT gradation CA 6.

c. Coarse aggregates shall be in accordance with Article 1004.04 of the IDOT Standard Specifications for Road and Bridge Construction, current edition. Crushed concrete materials approved by IDOT and in accordance with Article 1004.04 may be used.

5.3 Required Submittals:

The Contractor shall submit the following items for review and approval:

1. Material gradation certificates for coarse aggregate.

5.4 Basis of Payment:

This work shall be paid for at the Contract unit price per square yard (SQ YD) for Aggregate Base Course, Type B of the thickness specified.

6 Aggregate Subgrade Improvement

6.1 Description

This work shall conform to Four Rivers Sanitation Authority (FRSA) requirements, details, and provisions. This work shall include all equipment, materials, labor, transportation, and workmanship to perform subgrade improvements of various sizes and depths as shown on the plans.

This work shall consist of constructing an aggregate subgrade improvement in areas where unsuitable material has been removed. Removal and disposal of unsuitable material shall be included in the cost of Removal & Disposal of Unsuitable Material.

Not to be us ed fo r b idd ing pu

Bid Doc. No. 27-408 Detailed Specifications / Page 7 of 73

Prior to aggregate subgrade placement, the subgrade area shall be proof-rolled and witnessed by the Engineer. Proof-rolling shall consist of using a fully loaded tandem axle dump truck to identify locations of structurally unsuitable subgrade. Proof-rolling shall be scheduled and completed so as to avoid a rain event between proof-rolling and aggregate base course placement. At the direction of the FRSA, the subgrade may be required to dry out for a period of time in an attempt to identify areas of unsuitable material prior to fortifying the subgrade with additional aggregate subgrade improvement.

The maximum nominal lift thickness of aggregate gradations CA-01, CS-01, CS-02, and RR-1 shall be 24 inches. All aggregate lifts shall be compacted to the satisfaction of the FRSA. If the moisture content of the material is such that satisfactory compaction cannot be obtained, sufficient water shall be added so that satisfactory compaction can be obtained. The aggregate subgrade improvement shall be finished to the lines, grades, and cross sections shown on the plans, or as directed by the FRSA. The aggregate subgrade improvement shall be maintained in a smooth and compacted condition.

6.2 Materials

1. Aggregate for subgrade improvement shall be IDOT gradation CA-01, CS-01, CS-02, or RR-

1 coarse aggregate capped with 3 inches of gradation CA-06 coarse aggregate in accordance with Article 1004.04 of the IDOT Standard Specifications for Road and Bridge Construction, current edition.

6.3 Required Submittals

The Contractor shall submit the following items for review and approval:

1. Material gradation certificates for aggregate for subgrade improvement.

6.4 Method of Measurement

This work will be measured for payment in place in cubic yards. Removal and disposal of unsuitable material shall be measured as a separate item.

6.4 Basis of Payment

This work shall be paid for at the Contract unit price per cubic yard (CU YD) for Aggregate Subgrade Improvement.

7 Barrier Gate

7.1 Description

This work shall conform to Four Rivers Sanitation Authority (FRSA) requirements, details, and provisions.