RO~24.pdf
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- Contract number
- 27-416CMS-BOSS4-P-98493
- Issued by
- Illinois
About this file
Summary
CPO Notice 2024.01 is a procurement authorization document issued by the Chief Procurement Office for General Services (CPO) in Illinois on September 14, 2023. The notice is directed to Agency Procurement Staff, the Central Management Services (CMS) Bureau of Strategic Sourcing, and State Purchasing Officers. The document supersedes a January 9, 2013 memorandum regarding orders against master contracts and works in conjunction with a CMS memorandum (Exhibit A) to establish blanket approval procedures for state agencies.
The notice grants blanket CPO approval for state agencies to place orders against Department of Central Management Services master contracts or agency-specific master contracts for equipment and commodities without obtaining prior State Purchasing Officer approval. Blanket releases are limited to no more than six months at a time and cannot exceed the contract term duration. Orders may be approved for equipment and commodities, and may also be approved for defined services such as waste removal, document shredding, and temporary staffing when a description of services or scope of work is not required. Agencies utilizing this approval must document the authorization by writing "Pursuant to CPO Notice 2024.01, the CPO approves this procurement" in the Requisition Notes tab or by attaching the notice in the Attachments tab. The CMS Agency Purchasing Officer has been delegated authority to approve service orders under conditions specified in the accompanying CMS memorandum. Agencies must complete and attach a Blanket Release Approval Request form prior to submission and maintain monthly Change Orders on Purchase Orders documenting actual spend, including quantity, line-item description, unit cost, freight, and line-item totals throughout the blanket release period.
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Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
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