Riverford Roundabout Water Facilities Relocation Project.pdf

REQUEST FOR PROPOSAL

FOR

RIVERFORD ROUNDABOUT WATER FACILITIES RELOCATION PROJECT

(JN 226004)

PROPOSAL DUE

Date: July 30, 2026 Time: 3:00 pm

ELECTRONIC SUBMISSION ONLY

Lewis Clapp, P.E.

Director of Engineering & Planning

Request for Proposal Riverford Roundabout June 17, 2026 Water Relocation Project (JN 226004)

Table of Contents

1 INTRODUCTION

2 DISTRICT DESCRIPTION

3 BACKGROUND

4 PROJECT DESCRIPTION

5 MINIMUM REQUIREMENTS AND TASKS

6 STANDARDS

7 PROPOSAL REQUIREMENTS

8 CONSULTANT SELECTION PROCESS

9 SCHEDULE FOR SELECTION AND AWARD

10 SPECIAL CONDITIONS

ATTACHMENTS:

Attachment 1 – County 90% Plan Sheets Attachment 2 - Professional Engineering Services Agreement

1 INTRODUCTION

Padre Dam Municipal Water District (Padre Dam or District) is requesting proposals from qualified engineering firms to prepare plans for the relocation of several water facilities that will be impacted by the County of San Diego’s Riverford Roundabout project. The County of San Diego (County) is in the final design phase of its project to reconfigure the intersections and ramps at the SR67 and Riverford Road intersections. The District currently owns and maintains 8”, 12”, and 36” water transmission mains and a turnout facility that will be impacted by the project.

Relocation of these District facilities will be necessary to accommodate the changes to the intersections and crossing. The scope of work includes, but is not limited to, identifying new alignment options and locations for the facilities, as well as completing the final design in conformance with San Diego Water Agency Standards (WAS), American Water Works Association (AWWA) standards and other District operational standards.

The selected firm will provide professional engineering services to evaluate new pipeline alignments and site the relocated turnout in coordination with the County’s project. Additionally, final design plans and specifications are to be prepared for public bidding anticipated to be concurrent with the County project. The selected firm or team must have experience in providing all the required engineering services including, but not limited to, project administration, hydraulic modeling, water system design, electrical, instrumentation/controls, SCADA, and right-of-way services. Due to the project schedule, the selected firm should be prepared to begin work immediately upon award of contract. There will be a non-mandatory pre-proposal meeting at 9:00 am on July 7, 2026. The meeting will be held at the District’s office located at 9300 Fanita Parkway, Santee, CA 92071. Attendees should allow for 1 hour for the meeting. Questions shall be directed in writing to: Tom Bloomer, P.E. at tbloomer@padre.org. All inquiries shall be received by 5:00 pm on July 20, 2026. Questions and responses will be posted to Padre Dam’s website.

2 DISTRICT DESCRIPTION

Padre Dam is a public agency, a Special District of the State of California that provides water, wastewater, recycled water and recreation services to residents in East San Diego County including Santee, El Cajon, Lakeside, Flinn Springs, Harbison Canyon, Blossom Valley, Alpine, Dehesa, and Crest. Padre Dam serves 100,000 residents with over 24,000 active service connections, manages over $700 million in infrastructure assets.

Currently, the potable water system includes 3 imported water connections, 28 water storage reservoirs, 16 booster pumping stations, 20 pressure-regulating stations, and approximately 390 miles of pipeline up to 60-inches in diameter.

3 BACKGROUND

Padre Dam’s water service area is split into two geographic regions, the Western Service Area (WSA) and Eastern Service Area (ESA). Movement of water between the two service areas relies heavily on a large 36” water transmission pipeline that will be impacted by the County’s project. This main is commonly referred to as the El Capitan pipeline. In addition to impacts to the El Capitan pipeline, one of the District’s turnouts on Woodside Avenue will be impacted. The turnout (Turnout No. 5) is used to meter and move water from the El Capitan main to the Gravity system which serves customers in the WSA. This turnout distributes water both to the north and south of SR-67 through Woodside Avenue and Riverford Road. The downstream mains served by the turnout will also be impacted by the County’s project and will need to be relocated.

The new roundabouts are to be located both North and South of existing on- and off-ramps to SR- 67 at Riverford Road and will require a substantial amount of grading. Grading work will result in a finished surface approximately 8 to 10 feet lower as compared to the existing finished surface.

Drainage in the vicinity of the project will be revised to accommodate the new grading and will include new and relocated County drainage infrastructure and introduce post-construction treatment BMPs. In addition to elevation changes, revised horizontal alignments of both Riverford Road and Woodside Avenue are necessary to accommodate the roundabout geometric features.

The project will also require revisions to other third-party utilities located within the project footprint including County Sewer, Helix Water District facilities, and other dry utilities.

4 PROJECT DESCRIPTION

The relocation of water facilities within the immediate vicinity of the County project is necessary to maintain transmission and distribution of water in and through the WSA. The relocation of these critical facilities must adhere to minimum California State Water Resources Control Board - Division of Drinking Water (DDW) separation requirements and account for future access and maintenance activities. The El Capitan pipeline in the vicinity of the project is located within County right-of-way, was installed in the 1930s, and is steel lock-bar pipe. The relocation of a District turnout connected to the El Capitan pipeline will need to maintain close proximity to the water transmission pipelines within Woodside Avenue south of SR-67 and within Riverford Road crossing SR-67. The turnout will need to maintain connectivity with the District’s SCADA system post-construction. The other 8-inch and 12-inch mains that are impacted include mains on Woodside Avenue and Riverford Road. A portion of the smaller diameter relocated main(s) will be within Caltrans right-of-way and the final relocation of the turnout is to be determined.

The expected siting of replacement facilities would likely limit the relocated turnout facility to be within the County of San Diego right-of-way where feasible or on Caltrans or on County owned property. New easements and/or encroachment agreements may be necessary to accommodate relocated infrastructure. The County of San Diego has requested that all relocations are to be completed prior to the County starting the construction phase for the Roundabout project. Due to the significant grading changes, construction phasing and permitting tasks should be included with the design.

The scope of this project includes, but is not limited to the following deliverables:

• A conceptual alignment design identifying the relocated facilities in relation to proposed site improvements.

• Identification of property rights and necessary easements/agreements to accommodate relocated facilities.

• Hydraulic model updates to identify optimum pipe diameters, pressure ratings, evaluate system operations during and after construction, and temporary facilities that may be required during construction.

• Design plans and specifications for bidding purposes.

• Permits for the County and Caltrans, as needed, to accommodate design and construction

• Construction phasing/staging plans.

• Professional services to support construction advertisement and award.

5 MINIMUM REQUIREMENTS AND TASKS

The District intends to retain a qualified and committed professional engineering firm to be part of the project team. The successful engineering firm shall demonstrate the availability of qualified personnel to perform engineering services as required. Listed below is a general description of the scope of services / tasks that are anticipated to comprise this project. The detailed elements of the individual scope tasks and the associated level of effort for each task will be developed by the District in concert with the selected engineering firm prior to entering into a formal agreement for the project. Proposers are encouraged to expand upon the minimum requirements and tasks listed within this Request for Proposal (RFP) and recommend additional value based services.

TASK 1 – PROJECT MANAGEMENT AND COORDINATION

The purpose of this task is project management, coordination, and communication with District Staff in order to solicit input from the various departments having knowledge of the District’s potable water system. This includes members of the District’s Operations and Engineering Departments.

• Project Administration and management including management of subconsultants. Active management includes schedule and budget tracking.

• Kickoff Meeting (in-person) - At the onset of the project, the selected consultant shall review existing background information and attend a kickoff meeting with District staff to solicit input and confirm approach and criteria. Minutes or summary of the meeting shall be prepared by the consultant and furnished to attendees within five working days.

• Progress Meetings - During the course of the work, the consultant shall conduct progress meetings to review the progress of work. Minutes or summary of all the meetings shall be prepared by the consultant and furnished to attendees within five working days.

TASK 2 – UNDERSTANDING OF WORK

The purpose of this task is to gather and review pertinent background information that will assist the consultant in executing the work. At the onset of the project, the District will provide the consultant with record drawings, relevant Geographical Information System (GIS) data, hydraulic model (InfoWater Pro), SCADA data, and 90% design plans for the County project.

• Provide technical memorandum o Identify constraints and limitations that will impact the alignment and siting of the District facilities.

o Provide options for relocating District facilities within and adjacent to the County project footprint.

o Identify construction methods for the proposed facilities.

o Hydraulic Analysis including, but not limited to, verifying the new facilities are sized appropriately to meet current and anticipated future demands and to identify temporary facilities required to maintain service during construction.

o Summarize geotechnical characteristics and anticipated groundwater levels.

o Develop design concept.

o Describe permits, easements, agreements, and utility coordination required to support design concept.

Task 3 – PLANS AND SPECIFICATIONS

The final design should determine the most viable solution that meets regulatory requirements, meets minimum standards for transmission mains as identified in the WAS and AWWA standards, limits environmental impacts and is technically, financially, and operationally sound. Prior to the final design, the Consultant shall deliver a conceptual design to present to all affected parties for review and concurrence. Complete detailed construction drawings and specifications to facilitate required permitting and bidding of the project are to be prepared.

Task 3.1 – Design o Turnout facility design.

o Electrical and instrumentation design details.

o Applicable SCADA Controls and location.

o Transmission and Distribution pipeline replacement plans and specifications.

Including cathodic protection and protective coatings.

Temporary facilities required to maintain services during construction.

o Design details for pipe support and/or protection.

Task 3.2 – Opinion of probable construction cost at agreed upon milestones.

Task 3.3 – Coordinate with impacted agencies to obtain permits, easements, and/or agreements as required.

TASK 4 - QUALITY CONTROL / QUALITY ASSURANCE

All submittals (plans, reports, and associated documents) shall adhere to a District approved quality assurance/quality control (QA/QC) program developed by the Consultant. The formal QA/QC program must include a written verification process for each deliverable. The selected consultant shall identify major reviews and procedures that are specific for this project.

6 STANDARDS

The project must adhere to the District’s design standards, regulations, policies and procedures for all work at the time of project advertisement.

1. Design work shall comply with the latest applicable codes and requirements of other jurisdictional agencies.

2. Hydraulic modeling shall be performed with Innovyze InfoWater Pro or other modelling application as approved by the District.

3. Drafting and AutoCAD shall adhere to the District’s guidelines for developing Capital Improvement Project Plans and Design Guideline Sections 1.1 and 1.2 of the Water Agencies’ Standards.

4. Digital formats for use in plan development, plats, and record drawings shall be performed utilizing AutoCAD (.dwg). Digital format deliverables shall be in the native AutoCAD format in which the plans were developed.

5. All electronic text document deliverables shall be created in the Microsoft Office platform (Word, Excel, PowerPoint, Project, Visio, etc.) version 2016 or newer.

6. Projection/Coordinate System:

a) All horizontal data (X, Y coordinates) shall be delivered using the California State Plane Coordinate System (NAD 83, Zone VI, U.S. feet)

b) All vertical data (Z coordinates) shall be delivered using the North American Vertical Datum of 1988 (NAVD 88, U.S. feet)

7. Geographic Information System Deliverables:

a) Acceptable vector spatial data formats are file geodatabase (.gdb), personal geodatabases

(.mdb) and shapefiles (.dbf, .prj, .sbn, .sbx, .shp, .xml, .shx).

b) Acceptable raster data formats include file geodatabases, georeferenced TIFFs, ERDAS

Image files (.img), MrSID and ECW. Imagery should be orthorectified whenever possible.

c) Projection/Coordinate System: California State Plane Coordinate System (US feet) Zone

VI, North American Datum 83 (NAD 83).

8. Specifications shall be in Construction Specification Institute (CSI) format in conformance with District Standard Specifications.

7 PROPOSAL REQUIREMENTS

Written proposals are to include a discussion of the consultant’s technical approach, methodology, specific work tasks and activities that will be performed, a breakdown and explanation of project tasks, a rate schedule, and documentation of firm and consultant qualifications. The proposal should be concise, well organized, and demonstrate the responders’ qualifications and experience required to perform the proposed tasks. The proposal shall not exceed a total of the equivalent of 12 single-sided, 8.5” x 11” pages (excluding appendix and fee schedule). 11” x 17” sheets count as 2 pages. Proposals submitted in response to this RFP shall include:

1. Cover Letter and Executive Summary

Include a brief overview describing the highlights of the proposal. The person authorized by the firm/team to negotiate a contract with the District shall sign the cover letter.

Address the cover letter as follows:

Padre Dam Municipal Water District ATTN: Lewis Clapp, PE

Electronic Submission Only by e-mailing to: AdminSupportGroup@padre.org

2. Company Information

a) Identification of responder

b) Legal name and address of the company

c) Legal form of company (partnership, corporation, joint venture, etc.)

d) Identification of the parent company

a. Addresses of offices located in, or nearest to, San Diego County

b. Name, title, address and telephone number of person to contact regarding proposal

3. Approach and Management Plan

a) Describe consultant’s understanding of the nature of the work, including coordination with and approvals by the District.

b) Describe the consultant’s proposed approach and management plan.

c) Discuss, if applicable, elements that have not been considered by the District

d) Provide prioritization of tasks

e) Discuss consultant’s approach to budget control

4. Project Organization and Key Project Personnel

a) Describe project organization, including identification and responsibilities of key personnel.

b) Provide an organization chart.

c) Indicate roles of prime and all sub-consultants.

d) Provide detailed discussion of the experience of the Project Manager and other key project team members.

e) Provide resumes of the Project Manager and other key project team members. Resumes shall include relevant experience, proposed role, education, and licenses. The resume for each individual shall not exceed two (2) pages in length. Attach resumes in an Appendix.

f) For each Key Team Member, provide at least three references (names and current phone numbers) from recent work (previous five (5) years) similar to this project. Include a brief description of each project associated with the reference, and the role of the respective team member. Attach references in an appendix.

g) Describe proposed line-of-communication between the District, prime team members, and sub-consultants. Address approach to team integration to ensure timely responses to District’s requests.

h) Replacement of key team members will not be permitted without prior consultation with and approval by the District.

i) All work shall be performed under the supervision of a civil engineer licensed in the State of California, who has substantial experience with projects of similar size and scope.

5. Quality Assurance and Quality Control (QA/QC) program

a) Provide discussion of the consultant’s overall QA/QC program.

b) Provide discussion of how the QA/QC program manages subconsultant’s efforts to ensure technical accuracy and successful completion of the project.

6. Schedule This project is a priority for the District and, as such, the project schedule should reflect a design completion date of March 15, 2027. Proposers shall demonstrate they are capable of completing their scope of work to the District by this deadline. The proposers shall provide a description of the critical path items and summarize an approach that demonstrates successful completion in an expeditious and efficient manner.

7. Rate Schedule The District requires that all billing for work done by the end of the billing period be submitted to the District on a monthly basis. Each billing shall be submitted with a status report describing progress made during the billing period on each task along with percent complete for each task. Final billing will be approved for payment only after a completed status report has been approved by the District.

a) Billing – District requires that all billing for work done by the end of the billing period be submitted to the District on a monthly basis. All invoice(s) shall be reviewed and approved by QA/QC program administrator.

b) Minimum Time Rate – List minimum time charged against service rendered.

c) Overtime Pay – List procedures used for applying overtime rate. Indicate your normal hours of work and overtime rate.

d) Holiday – List those holidays that your personnel do not conduct normal work hours.

e) Travel Time – Provide a schedule of travel rates if different from the man-hour rates provided elsewhere in the proposal. Provide data regarding mileage rate in regard to travel time. Give the estimated travel time from your office to District’s Administration Office at 9300 Fanita Parkway, Santee, CA 92071.

f) Rate Schedule – Include the rate schedule of professional staff and services. Service costs are to be provided on an hourly basis. Rates included in the proposal shall be used throughout the period of the contract. Rate schedule shall be included in the appendix.

8. Fee Proposal Consultant shall submit a comprehensive fee schedule for the Project in a separate e-mail from the submittal of proposals. Electronically submit the fee proposal to Padre Dam’s Administration staff at: AdminSupportGroup@padre.org. The District does not accept zipped (compressed) files and the maximum file size is 20 MB. Consultants are strongly encouraged to submit their fee proposal ahead of the deadline and to confirm receipt of their proposal.

Note Administration staff are not part of the evaluation panel. Fee proposals will not be provided to the evaluation panel until all proposals are reviewed and evaluated.

The fee proposal shall be developed based on a time and material, not to exceed basis. A final fee shall be negotiated after the detailed scope of work is finalized with the selected consultant. Submit a fee schedule that indicates the number of staff-hours and total fee proposed per task for each classification of employee and sub-consultant.

9. Submittal of Written Proposals

Written proposals shall be submitted electronically by forwarding to Padre Dam’s Administration staff at AdminSupportGroup@padre.org. Electronic proposals are due no later than the time and date specified on the cover page. Please provide proposals in an indexed PDF format organized with bookmarks. The District does not accept zipped (compressed) files and the maximum file size is 20 MB. Consultants are strongly encouraged to submit their proposal ahead of the deadline and to confirm receipt of their proposal.

Any questions proposing firms may have shall be directed in writing to Tom Bloomer, P.E. at tbloomer@padre.org. All inquiries shall be received by 5:00 pm on July 20, 2026.

8 CONSULTANT SELECTION PROCESS

1. Overview

The District will establish an evaluation committee to review and score proposals and identify a preferred Consultant. The evaluation committee will include representatives from the mailto:AdminSupportGroup@padre.org mailto:AdminSupportGroup@padre.org mailto:tbloomer@padre.org

District and other persons selected by the District. The District reserves the right to modify evaluation committee membership at any time.

During the deliberations, the District may request additional information or clarification from the Consultant or may request the Consultant to verify or certify certain aspects of its proposal. The scope, length, and topics to be addressed in any such clarification response shall be prescribed by, and subject to, the District’s sole discretion.

Proposals shall be evaluated based on the evaluation criteria in this RFP. Evaluations of Proposals are subject to the sole discretion of the District and its designees, with assistance from such professional and other advisors as the District may additionally designate. Any other pertinent information available during the evaluation and interview may be considered in the selection process.

The final selection will be based on the proposal as well as the interview, if required. The Consultant awarded the contract will be chosen based on the apparent greatest benefit to the District. Contract negotiations will begin immediately after the interview process (if required) with the District’s highest rated Consultant. If the District cannot reach an agreement with the most qualified Consultant with the best approach, the District may enter contract negotiations with the next highest rated Consultant. The order will follow in the committee rated sequence until an agreement is reached, or a determination is made to reject all Proposals. As a result of this RFP process, the preferred Consultant will be established and recommended to the Padre Dam Board of Directors. The District will make the final determination of the Consultant selected, as it deems appropriate, in its sole discretion, and in the best interests of the services provided.

Each Consultant will be notified in writing whether or not it has been selected as the preferred Consultant.

2. Interviews

• Interviews may be conducted at the option of the evaluation committee. If no interviews are conducted, then the scores from the written Proposals shall be utilized to determine the top ranked consultant to be selected for Contract discussions.

• If interviews are conducted, the evaluation committee may in its sole discretion conduct interviews with the two (2) or three (3) top ranked consultants based on the score from the written Proposals.

• If interviews are conducted, then scores from the interview will be added to the final written proposal score and utilized to select the top ranked consultant for Contract discussions.

A proposal with all the requested information does not guarantee the proposing consultant to be a candidate for an interview. If the evaluation committee determines in its discretion that interviews are needed, the Evaluation Committee will schedule the interviews with the selected consultants. The Consultant’s interview team must include the project team members expected to complete a majority of work on the Project, but no more than three (3) members total. Consultants are expected to introduce and involve the professionals assigned to the Project and make them available for questions by the Evaluation Committee. Specific instructions and criteria will be sent to those consultants invited to the interview.

3. Responsiveness

Each proposal will be reviewed for its: (a) responsiveness to the requirements in this RFP, (b) conformance to the RFP instructions, and (c) non-conformities and irregularities. Those Proposals not responsive to this RFP may be excluded from further consideration and the Consultant will be notified. The District may also exclude from consideration any Consultant whose proposal contains a material misrepresentation, notwithstanding the preceding. The District’s Evaluation Committee may, in its sole discretion, waive any minor irregularity or nonresponse in the Proposal and request clarification or additional information, as applicable, to remedy that irregularity or failure, as appropriate. In addition, the Evaluation Committee may, in its sole discretion, reject all Proposals.

4. Evaluation of Consultants and Evaluation Criteria

Once the top consultant has been determined, District staff will start contract negotiations with consultant. If contract negotiations are not successful, the second-ranked consultant may be asked to negotiate a contract with the District, etc.

In the evaluation and scoring of Consultants, the District will consider the information submitted with respect to the evaluation criteria set forth below to evaluate specific aspects of a Consultant’s Proposal. The result of the evaluation will be a comparative scoring of Consultants.

4.1 Written Proposal Evaluation Point Summary - All responsive Proposals meeting the requirements will be further evaluated based on the criteria listed below, which corresponds to the information requested in various sections of the proposal.

4.2 Written Proposal Evaluation Factors

a. Project Understanding, Approach, & Management Plan – Up to 35 points may be awarded based on the Consultant’s approach and methodology to assist the District. The Consultant’s understanding of the tasks that must be accomplished to complete the work (comprehensive scope of services); how the Consultant proposes to execute the tasks; and unique aspects of the study and alternative approaches the District might wish to consider. Scoring will also consider the Consultant’s thoughts, descriptions, and narratives provided as required by Item #5 in Section 7.

b. Qualifications of Consultant Team – Up to 35 points may be awarded based on the resume for the key people assigned to perform the work (including sub-consultants), showing technical knowledge and relevant experience on recent work of similar scope. Identify the project manager responsible for the day-to-day management of project tasks and be the primary point of contact.

c. Relevant Firm Experience – Up to 15 points may be awarded based on a description of Consultant’s past performance and experience in successfully managing and implementing a similar scope of work. The technical expertise/proven specialization in performing work of a similar nature; experience working with public agencies; a record of completing work on schedule and budget; strength and stability of the firm; and assessments by client references.

d. Quality Assurance & Quality Control – Up to 15 points may be awarded based on an overall description of the QA/QC program and procedures; how the consultant achieves quality control; and the person designated to conduct the QA/QC reviews of the design deliverables and associated calculations.

4.3 Interviews (if required) - Consultants invited to an interview (based on their written proposal score) will be further evaluated using criteria provided by the District before the interview date. Interview format and instructions will also be provided later.

Criteria Weighted Value

Score (0=low, 10=high)

Total Score

Max Score

Project Understanding, Approach, & Management Plan

35 350

Qualifications of Consultant Team 35 350

Relevant Firm Experience 15 150

Quality Assurance & Quality Control 15 150

Total Written Proposal Points Possible

100 1000

Evaluation Committee Interview (if required)

50 500

Total Proposal Points Possible if Interviews are Conducted

150 1500

Scoring System Guidelines: 10=Excellent; 7.5-9.9=Good; 5.0-7.4=Satisfactory; 2.5-4.9= Marginal; 0.0-2.4 = Unsatisfactory

9 SCHEDULE FOR SELECTION AND AWARD

Padre Dam anticipates that the process for selection and awarding the contract will be according to the following tentative schedule. Note that dates may vary based on length of negotiation process.

Description Date Distribute RFP June 17, 2026 Pre-Proposal Meeting July 7, 2026, 9:00 am Last Day to Submit Written Inquiries July 20, by 5:00 pm District Responses to Written Inquiries July 24, 2026 Proposal Due Date July 30, 2026, by 3:00 pm Review proposals July 31 through August 7 Interviews (Optional) TBD Selection/Negotiations/Finalize By August 14, 2026* Board Approval of Contract August 19, 2026* Notice of Award of Contract August 20, 2026*

*Dates may vary based on the length of negotiation process.

10 SPECIAL CONDITIONS

1. Reservations – This RFP does not commit the District to award a contract, to reimburse any costs incurred in the preparation of Proposal pursuant to this RFP, or to procure or contract for work. Award of the contract is not a guarantee for any minimum amount of services to be performed by the consultants or availability of work for all companies on the list or for all companies on the team.

2. Public Record – All proposals submitted in response to this RFP become the property of the

District and public records, and as such may be subject to public review.

3. Right to Cancel – The District reserves the right to cancel this RFP, in part or in its entirety. If the District cancels or revises the RFP, the District will notify all firms in writing.

4. Additional Information – The District reserves the right to request additional information and/or clarifications from any or all respondents to this RFP.

5. Insurance Requirements – The District requires all consultants to procure and maintain, during the period of performance of this agreement, insurance in at least the following amounts:

• Workers compensation and employer’s liability insurance – Workers compensation in compliance with the applicable state and federal laws; employer’s liability with a limit of $1,000,000 per occurrence.

• Comprehensive general liability insurance – Insurance including blanket contractual, broad form property damage, completed operations, and independent contractor’s liability, all applicable to personal injury, bodily injury, and property damage to a limit of $2,000,000 per occurrence and $4,000,000 aggregate.

• Comprehensive automobile liability insurance – List name(s) of insurance providers for comprehensive automobile liability insurance and amount. (Must include owned, hired, and non-owned automobiles, for bodily injury and property damage to a combined single limit of $1,000,000 each occurrence.

• Professional liability (errors and omissions) insurance affording professional liability insurance – To a limit of $1,000,000 each claim, and $1,000,000 aggregate.

The selected consultant must provide the District with the required insurance certificates within 14 calendar days of notice of award.

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60025.0006E\31778722.1 PD EngServAgmt_Rev.Jan2026-RFP Version.docx

PADRE DAM MUNICIPAL WATER DISTRICT

AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES

This Agreement is made and entered into as of ________________, by and between the PADRE DAM MUNICIPAL WATER DISTRICT (hereinafter referred to as the “District”), organized and existing under the Municipal Water District Law of 1911, Water Code § 71000 et seq., and , a (hereinafter referred to as “Engineer”).

RECITALS

A. District is a public agency of the State of California and is in need of professional engineering services for the following project: Riverford Roundabout Water Facilities Relocation Project (JN 226004), (hereinafter referred to as “the Project”).

B. Engineer warrants that it is fully licensed, qualified, and willing to perform the services required by this Agreement; provided, however, that if Engineer is a corporation or other organization, the Project Engineer designated herein, and not the Engineer itself, shall be fully licensed to practice as a professional engineer in the State of California.

C. The parties desire by this Agreement to establish the terms for District to retain Engineer to provide the services described herein.

AGREEMENT

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services

Engineer shall provide the District with all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional engineering and related services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement. The services are more particularly described in the Scope of Services attached hereto as Exhibit “A”. All services performed by the Engineer shall be subject to the sole and discretionary approval of the District, which approval shall not be unreasonably withheld.

2. Compensation

a. Subject to paragraph 2(b) below, the District shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.”

b. In no event shall the total amount paid for services rendered by Engineer under this Agreement exceed the sum of $ . This amount is to cover all printing and related costs, and the District will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an undisputed invoice which includes a detailed description of the work performed, percentage of services completed, method for computing the amount payable and the amount to be paid.

Payments to Engineer for work performed will be made on a monthly billing basis. Disputed amounts shall be resolved by the parties in a mutually agreeable manner.

Professional Engineering Services Agreement Between Padre Dam and [INSERT] Riverford Roundabout Water Facilities Relocation Project

JN 226004

c. The District may withhold payment, in whole or in part, to the extent reasonably necessary to protect the District from claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries of any kind to the extent arising out of or caused by the negligence, recklessness or willful misconduct of the Engineer as provided under the indemnification provisions of this Agreement.

Failure by District to deduct any such sums from payment shall not constitute a waiver of the District’s rights to such sums. The District may keep any moneys which would otherwise be payable at any time hereunder and apply the same, or so much as may be necessary therefor, to the payment of any expenses, losses, or damages as determined by the District, incurred by the District for which Engineer is liable under this Agreement or state law.

3. Additional Work

a. If changes in the work seem merited by Engineer or the District, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the District by Engineer with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the District and executed by both parties before performance of such services, or the District will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

b. As used herein,…