Richneck sign in sheet and minutes.pdf

Richard S. Corner, AIA, Senior Partner

Keith Mushenski, AIAA, Partner

C. Craig Hudson, AIA, Senior Partner Emeritus

120 W. Queens Way Suite 201 ■ Hampton, VA 23669 ■ (757) 722-1964 ■ Fax (757) 722-0280 ■ http://www.hudsonarch.com

P R E - B I D M E E T I N G A G E N D A

Date: February 21, 2024; 9:00 AM

Project Name: Richneck Elementary School Security Vestibule and Office Alterations for Newport News Public Schools, IFB No. 011-0-2024/SNB

Re: Pre-Bid Meeting at the School, 205 Tyner Drive, Newport News, VA 23608

The purpose of this meeting is to visit the site of proposed work, review the scope of the project, and address general questions from prospective bidders.

1. Bids are due: Thursday, March 7, 2024 by 2:00 PM local time in the Newport News

Public Schools Purchasing Office, 12465 Warwick Boulevard, Newport News, VA

23606-3041. Deadline for submitting inquiries is Friday, February 23, 2024, 4:00 PM.

2. Critical Dates:

a) Contract Award/Owner’s Written Notice to Proceed: As soon as possible for preparation and review of shop drawings, and ordering of long-lead-time materials / equipment.

b) Commencement of Work on Jobsite: June 13, 2024.

c) Substantial Completion: August 19, 2024.

d) Final Completion: September 18, 2024 (30 calendar days following SubC).

e) Limited occupancy by school personnel during the summer.

3. Liquidated Damages: $1,000.00 for every calendar day after each completion milestone, up to $2,000.00 per calendar day after the Final Completion date.

4. Scope of Work:

a) Construct one-story Vestibule addition totaling approx. 900 S.F., at main entrance.

b) Construct interior alterations at the adjacent main entrance, Lobby, Corridor and

Administrative Offices. Modify the existing exterior entrance canopy and sidewalk.

c) Clearing and demolition at the existing entry canopy and adjacent yard

d) Preparation of building pad, grading and drainage, and restoration of the site.

e) New construction includes a steel-framed, brick and EIFS-clad structure with storefront windows and doors.

f) Interior work alters existing load-bearing and non-load-bearing masonry walls and partitions, and provides lintels for new openings, fire-rated HM storefronts & glass.

g) Interior demolition, provision of new interior wood casework, doors and frames, finishes, ceilings, plumbing, HVAC, lighting and electrical work.

h) Removal and replacement of the school’s main electrical distribution panel (MDP) at the Main Electrical Room.

5. Phasing of Work: There are no phasing requirements, per se; however, there are high priority areas listed in the IFB for completion by the Substantial Completion date.

PRE-BID MEETING AGENDA: Richneck E. S. Security Vestibule & Office Alterations

February 21, 2024 Page 2 of 6

6. Bid Form:

a) Bidders must acknowledge receipt of all issued addendae. Check with NNPS

Purchasing and eVA solicitation websites for issuance of addendae.

b) By submitting a bid, Bidder certifies that it has examined the drawings thoroughly.

c) Submit a Lump Sum bid price for all work.

d) Bidders must be registered in the Commonwealth of Virginia with the State

Corporation Commission and include the Contractor’s state license number and the SCC number with its bid.

e) Bidders must complete and submit entire, completed IFB document as well as the

Bid Form (Attachment A), plus completed Attachments B and C. Submit one (1) original and one (1) copy of all.

f) Bid must be accompanied by a Bid Bond.

7. Owner’s Priorities:

a) Time: Time is of the essence. The compressed schedule for completion implies that the Contractor and its forces are expected to work extended hours and on weekends.

b) Quality of Work and avoidance of rework.

c) Submitting/reviewing/approving/ordering long-lead-time equipment early.

d) Communication with Owner; progress meetings.

9. Work Under Separate Contract(s):

a) Building Security Systems (incl. access controls), Fire Alarm and Telecommuni-cation/Data/Voice Systems

b) Audio-Visual and Network Devices

c) A separate project for replacement of the school’s HVAC systems by another contractor shall be underway during course of this project.

10. Status of Permits: This project is currently in for review by the City of Newport News

Building official. It is anticipated that all permits will be ready for issue in advance of the Contractor commencing work. There is no cost for the permits from the City.

11. Special Project Requirements related to Replacement of Main Distribution Panel:

a) New MDP and Panel CT shall be furnished by Newport News Public Schools, and shall be installed by the Contractor. MDP will be available at start of the project.

b) This work requires shutdown of school power and coordination with Dominion

Energy. Duration and impact of the power outage is to be minimized.

c) MDP and Panel CT installation is expected to be completed in 3-4 working days.

d) Contractor shall provide temporary power and lighting as needed in order to continue other work on the project.

e) Contractor shall provide temporary power and AC/dehumidification at the

Library throughout the power outage.

12. Miscellaneous:

a) Hazardous Materials: Hazardous Materials have been identified in limited areas at the school. Newport News Public Schools will be responsible for removing all hazardous materials in the work areas prior to the Contractor’s commencement of work in the field.

February 21, 2024 Page 3 of 6

b) Handling and Storage of Furniture and Equipment: Newport News Public Schools will be responsible for the removal, storage, and re-installation of all existing office furniture, files, equipment, appurtenances, etc. within the work area at the school.

c) No Work Permitted inside the Building during Holidays: Newport News Public

Schools and the City of Newport News will observe holidays on the following dates: June 19, 2024, July 4, 2024 and September 2, 2024. Interior of the building will NOT be accessible; thus, no work shall be permitted inside the buildings.

Exterior work may be performed. Also, City of Newport News building inspectors will be unavailable for inspections on the holiday dates.

d) Summer Staff and Access at the Schools: Newport News Public Schools will maintain limited staff at the school throughout the summer. NNPS Summer Work

Hours are 10-hour days, Monday through Thursday. When present, the staff will be occupying spaces outside the Contractor’s work areas. No staff will be present on Fridays, weekends or holidays. The Contractor will have access to the building on Fridays and weekends, but not on holidays.

e) Summer Activities at the Schools: In light of this project and on-going HVAC system replacement project (by a separate contractor), no summer school or school activities are planned at the school during Summer 2024.

February 21, 2024 Page 4 of 6

AERIAL VIEW: RICHNECK ELEMENTARY SCHOOL (Not to Scale)

LOCATION OF WORK

TYNER DRIVE

M O

N R

O E

A V

E N

U E

N

MDP REPLACEMENT SHALL BE

PERFORMED IN THE MAIN

ELECTRICAL ROOM ACCESSED

FROM THE REAR OF THE SITE

February 21, 2024 Page 5 of 6

LI

B

R A

R Y

M A

IN

E

LE

C T R

IC

A

L R

O O

M

N O

T T

O S

C A

LE

Richard Corner Polygon

Richard Corner Polygon

Richard Corner Rectangle

Richard Corner Rectangle

Richard Corner Text Box

BUILDING ADDITION

INTERIOR ALTERATIONS

February 21, 2024 Page 6 of 6

Richard Corner Snapshot

Richard Corner Text Box

NOT TO SCALE