Richlands Paving RFP 2025.docx

INVITATION TO BID

Street Paving and Milling Project 2025 Town of Richlands, Virginia Project Number: 2025-001 Bid Opening Date: February 1, 2025 Bid Opening Time: 2:00 PM EST Project Completion Date: June 30, 2025

SECTION 1: NOTICE TO BIDDERS

The Town of Richlands is accepting sealed bids for the 2025 Street Paving Project until 2:00 PM EST on February 1, 2025, at the Town Office, 200 Washington Square, Richlands, VA 24641. Bids will be publicly opened and read aloud.

SECTION 2: SCOPE OF WORK

2.1 Project Overview

This project includes furnishing all labor, materials, equipment, and supervision for milling and paving of designated town streets, totaling approximately 10,700 tons of asphalt placement.

2.2 Location and Quantities

VDOT Roads (9,500 Tons)

· Farmer Ave: 200 Tons

· Grove St: 300 Tons

· North St: 1,200 Tons

· Farmer St: 1,700 Tons

· Front St: 3,900 Tons (Including 2" Milling)

· Second St: 2,200 Tons (Including 2" Milling) Non-VDOT Roads (1,200 Tons)

· East First St: 400 Tons

· East Second St: 800 Tons

SECTION 3: TECHNICAL SPECIFICATIONS

3.1 Surface Preparation

1. Clean all surfaces

2. Apply tack coat at 0.05 to 0.10 gallons per square yard

3. Allow tack coat to cure before paving

3.2 Milling Requirements

1. Front Street and Second Street:

· Depth: 2 inches uniform

· Full width milling

· Straight and uniform edges required

· Mechanical sweeping required

· Contractor retains milled materials

2. Milling Pattern:

· Continuous operation

· No gaps or missed areas

· Match existing curb reveal

3.3 Asphalt Specifications

1. Material: SM-9.5A meeting VDOT specifications

2. Temperature:

· Minimum air temperature: 40°F and rising

· Mix temperature: 300-325°F at placement

3. Compaction:

· 91-97% of theoretical maximum density

· Rolling pattern established on first day

4. Thickness: 1.5 inches after compaction

SECTION 4: GENERAL REQUIREMENTS

4.1 Working Hours

· Monday through Friday: 7:00 AM to 7:00 PM

· No work on holidays or weekends without prior approval

4.2 Traffic Control

1. Maintain two-way traffic during operations

2. Provide flaggers and signs per MUTCD

3. Submit traffic control plan before starting work

4. Maintain access to businesses and residences

4.3 Quality Control

1. Daily testing of:

· Mix temperature

· Compaction

· Thickness

2. Town reserves right to third-party testing

SECTION 5: BID REQUIREMENTS

5.1 Required Documents

1. Completed Bid Form

2. Bid Bond (5%)

3. Contractor's License

4. Insurance Certificates

5. Project Schedule

6. Equipment List

7. References

5.2 Insurance Requirements

1. General Liability: $2,000,000

2. Auto Liability: $1,000,000

3. Workers Compensation: Statutory

4. Town named as additional insured

SECTION 6: MEASUREMENT AND PAYMENT

6.1 Pay Items

1. Asphalt Surface Course (Ton)

2. Milling (Square Yard)

3. Adjusting Manholes (Each)

4. Adjusting Water Valves (Each)

6.2 Payment Terms

· Monthly progress payments

· 5% retainage

· Net 30 days after approval

· Final payment after acceptance

SECTION 7: PROJECT TIMELINE

1. Bid Opening: February 1, 2025

2. Award: February 15, 2025

3. Notice to Proceed: April 1, 2025

4. Substantial Completion: June 15, 2025

5. Final Completion: June 30, 2025

SECTION 8: BID FORM

[Separate attachment with unit price schedule]

SECTION 9: SPECIAL PROVISIONS

1. Weather delays will be considered for extension

2. Coordination required with utility companies

3. Daily cleanup required

4. Protect existing structures and utilities

5. Town reserves right to adjust quantities ±25%

SECTION 10: CONTACT INFORMATION

Town Manager: Jason May Email: jmay@richlands-va.gov Phone: 276-964-2566 The Town of Richlands reserves the right to reject any and all bids and to waive any informalities in the bidding process.