RFQu24-0024-Rapid_Response_Construction_Services.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR QUALIFICATION STATEMENTS

DATE OF ISSUE: OCTOBER 9, 2023

RFQu DUE DATE: NOVEMBER 9, 2023

RFQu DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFQu DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFQu TITLE: RAPID RESPONSE CONSTRUCTION SERVICES

RFQu NO: RFQu24-0024

(THIS NUMBER MUST BE PLACED

ON FRONT OF PACKAGE)

DIRECT ALL INQUIRIES TO: Silvia Coste, CPP, Senior Purchasing Agent Phone: (407) 246-2216 Email: silvia.coste@orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Dun & Bradstreet)

Rapid Response Construction Services RFQu24-0024

Procurement and Contracts Division Page: 1

TABLE OF CONTENTS

SECTION 1 – LEGAL NOTICE………………………………………………………………… 2

SECTION 2 – SOLICITION SUBMITTAL INSTRUCTIONS…………………………… 3

SECTION 3 – PROJECT SCOPE…………………………………………………………….. 6

SECTION 4 – QUALIFICATION STATEMENT FORMAT………………………………. 11

SECTION 5 – QUALIFICATION STATEMENT SUBMITTAL…………………………… 15

SECTION 6 – TERMS AND CONDITIONS…………………………………………………. 15

SECTION 7 – QUALIFICATION STATEMENT EVALUATION………………………… 17

ATTACHMENTS AND EXHIBITS

ATTACHMENT “A” ADDENDUM RECEIPT VERIFICATION…………………….. 20

ATTACHMENT “B” STATEMENT OF RESPONDENT’S

QUALIFICATIONS AND EXPERIENCE……………………. 22

ATTACHMENT “C” RESPONSE TABLES…………………………………………… 30

ATTACHMENT “D” CONFIDENTIAL AND/OR PROPRIETARY

INFORMATION EXEMPTION FORM …………………….. 32

ATTACHMENT “E” MINORITY/WOMEN-OWNED BUSINESS

ENTERPRISE PARTICIPATION FORM……………………. 34

ATTACHMENT “F” VETERAN BUSINESS ENTERPRISE

PARTICIPATION FORM……………………………………… 39

ATTACHMENT “G” CERTIFICATION REGARDING

PROHIBITION AGAININST CONTRACTING

WITH SCRUTINIZED COMPANIES………………………… 42

EXHIBIT “1” INFRASTRUCTURE EVALUTION CRITERIA……………… 44

EXHIBIT “2” GENERAL GROUTING & REPAIR OR

REPLACEMENT OF DRAINAGE WELLS

EVALUATION CRITERIA……………………………………... 46

EXHIBIT “3” CITY OF ORLANDO CONSTRUCTION DOCUMENTS……. 48

Procurement and Contracts Division Page: 2

SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR QUALIFICATION STATEMENTS FOR CITYWIDE RAPID

RESPONSE AND MINOR PROJECTS FOR INFRASTRUCTURE & GENERAL GROUTING

AND REPAIR OR REPLACEMENT OF DRAINAGE WELLS

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that a sealed Qualification Statement for RFQu24-0024 Citywide Rapid Response and Minor Projects for Infrastructure & General Grouting and Repair or Replacement of Drainage Wells for the City of Orlando must be received by 2:00 p.m. local time on November 9, 2023, in OpenGov.

Respondents interested in submitting a Qualification Statement may download the Request for Qualification Statements (RFQu) document from the City’s OpenGov website at:

https://procurement.opengov.com/portal/orlando.

The solicitation release date is Monday, October 9, 2023.

A non-mandatory meeting to discuss this published Solicitation will be held at 10:00 a.m. local time on, October 19, 2023, via MS Teams, the conference line number is +1 321-247-7568, ID# 570527936#. You must press the # key immediately after entering the id number.

Please be advised that you must maintain and update your OpenGov vendor file with the proper contact and email information at all times during the solicitation process. The OpenGov system functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addendums to a solicitation occur. Unless a respondent registers and downloads the solicitation directly from the City’s OpenGov website, the notification system is not activated. It is the responsibility of the respondent to check the OpenGov website prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Qualification Statement if necessary.

In accordance with Section 287.055 (10), Florida Statutes, the City of Orlando declares that all or any portion of the documents and work papers prepared and submitted pursuant to this Notice of Request for Qualifications Statements, shall be subject to reuse by the City.

The City of Orlando has adopted Minority and Women-Owned Business Enterprise goals and a Veterans Business Enterprise Preference. Respondents are encouraged to utilize MBE/WBE/VBE firms as sub-consultants in responding to this Request for Qualification Statements. Such utilization will be given favorable selection consideration. Respondents must certify that employees and applicants for employment are not discriminated against because of race, color, religion, sex, national origin, age, marital status or disability.

The City reserves the right to waive any informalities or irregularities in the selection process and to reject any or all Qualification Statements, or to re-advertise.

https://procurement.opengov.com/portal/orlando

Procurement and Contracts Division Page: 3

SECTION 2 - SOLICITATION INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Qualification Statements.

Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Qualification Statements.

You may obtain award and other solicitation information in a variety of ways:

I. INTERNET

There are currently two Internet sites available to obtain RQS Advisory Committee rankings, Notice of Intended Action for award, and other information:

A. THE CITY OF ORLANDO PROCUREMENT AND CONTRACTS DIVISION’S WEBSITE:

http://www.cityoforlando.net/procurement/solicitations.

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

B. DIRECT LINK TO OPENGOV WEBSITE:

https://procurement.opengov.com/portal/orlandoYou may also access the same solicitation information by visiting the City’s OpenGov website directly by copying the above link in your web browser.

II. PHYSICAL ADDRESS

You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums, and other documents. The office location is:

City of Orlando, City Hall Procurement & Contracts Division 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

III. TELEPHONE

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information. Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the OpenGov system throughout the course of the solicitation and selection process. The City shall not be responsible for a Consultant’s failure to create and properly maintain an OpenGov vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system. We appreciate your interest in doing business with the City of Orlando and wish you much success with your business ventures.

VI. ELECTRONIC SUBMITTAL

Except as provided below for people needing special accommodations, to be responsive, bids for this solicitation must be submitted electronically. Paper responses will be deemed non-http://www.cityoforlando.net/procurement/solicitations https://procurement.opengov.com/portal/orlando

Procurement and Contracts Division Page: 4 responsive.

Instructions for submitting a bid:

1. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

2. Do not wait until the last minute to submit your Bid/Responses, The City is not responsible for late submittals or technical difficulties.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the City’s e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

Notwithstanding any provision of this Addendum or the Solicitation to the contrary, persons with disabilities needing a special accommodation to submit a bid response or participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, Florida 32801, telephone number (407) 246-2291, not later than four (4) days prior to the submittal date for accommodations related to the submittal, or four (4) days prior to the date on which any other accommodation is needed.

B. PRE-BID MEETING

A Non-Mandatory Pre-Bid Teleconference will be held on October 19, 2023 at 10:00 a.m., via MS Teams, the conference line number is +1 321-247-7568,570527936#. You must press the # key immediately after entering the id number.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGU z%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d- 416f9a614cc0%22%7d

C. VIRTUAL SOLICITATION OPENING

Instructions to join the solicitation opening virtual meeting:

1. Sign up for a free Zoom account Go to zoom.us/signup and enter your email address to create a free account with Zoom web conferencing. You’ll receive an email from Zoom where you will click https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGUz%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGUz%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGUz%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGUz%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjYjA5OGUtMjRiYy00M2ZjLTg3OWUtOTlkMjE2MGNlOGUz%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%223dc3147e-b3e2-452b-bf4d-416f9a614cc0%22%7d

Procurement and Contracts Division Page: 5 on a link to activate your account. If you already have a Zoom account, skip to step #3 below.

2. Choose your device and download Zoom

You can use a smart phone, tablet, laptop, or desktop computer. After signing up, visit zoom.us/download and download the “Zoom Client for Meetings” onto your computer. On mobile devices, search your app store for the free Zoom app and download it. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download Zoom and need to connect via web browser, you can use the Zoom web client (more info on browser compatibility visit bit.ly/zoomwebinfo).

3. Join the virtual meeting:

a. This is the public link: https://orlando-gov.zoom.us/j/85060667037

b. Call in number: +1 305 224 1968

c. Webinar ID: 85060667037

4. Provide live public comment

Use the “Raise Hand” feature to request to speak. If you have called in you can raise your hand by pressing *9. If you do this you will be called on to speak using the last four digits of your phone number.

https://orlando-gov.zoom.us/j/

Procurement and Contracts Division Page: 6

SECTION 3 - PROJECT SCOPE

I. GENERAL DESCRIPTION

The project consists of providing construction services for Rapid Response and Minor Projects (as defined by the user Department) at specified locations throughout the City of Orlando. The construction services for Rapid Response and Minor Projects will be separated into two different Contracts: (1) Rapid Response and Minor Projects for Infrastructure, and (2) Rapid Response and Minor Projects for General Grouting & Repair or Replacement of Drainage Wells.

II. RAPID RESPONSE

Both Infrastructure and General Grouting and Repair or Replacement of Drainage Wells Rapid Response Projects will be divided in two types of projects: Emergency Projects and Urgent Projects. All projects will require a Purchase Order to be issued upon award of the project.

A. EMERGENCY RAPID RESPONSE PROJECTS

For emergency Rapid Response Projects and depending on the problem, the City at its sole discretion may either contact one (1) or more of the selected Contractors.

Within two (2) hours of notification or as requested by City’s Representative, the Contractor(s) shall have a representative at the site to meet with the City’s Representative. The Contractor is to fully respond, mobilize, and have work in progress to correct the defect or problem at the repair site within 4 hours after notification or as requested by the City’s representative. M/WBE participation is highly encouraged but not required for Emergency Rapid Response Projects.

Emergency projects shall be done by time and material (T&M). No loaded labor works rate hours shall be submitted. If the total cost is under $100,000.00, the profit mark-up shall not exceed 15% of the total cost. If the total cost exceeds $100,000.00, the markup shall follow the city’s contract. The Contractor shall provide a backup of the total cost when submitting a pay request.

B. URGENT RAPID RESPONSE PROJECTS

Urgent Rapid Response Projects must be done in a timely manner, but do not require mobilization within four (4) hours and are limited in cost by requirement of Florida Statute 255.20 as it may be amended from time to time. Urgent Rapid Response Project (Emergency projects requiring mobilization within 72 to 96 hours). The project cost could be negotiated before starting with the project manager (Time and material, Lump Sum or as Agreed). Contractors are usually required to start within two (2) weeks of notification (notice to proceed or notice of award). For urgent Rapid Response Projects, the City will contact all Contractors to submit their quotes. All Contractors shall respond to the City’s invitation bid package. If for any reason a Contractor is not interested in the bid, the Contractor shall send a “No Bid” letter to the City. Urgent Rapid Response Projects with bids equal or over ninety-thousand dollars ($90,000.00) are required to comply with the City of Orlando M/WBE requirements. Please include the MWBE participation with each bid.

III. MINOR PROJECTS

For both Infrastructure and General Grouting & Repair or Replacement of Drainage

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Wells Minor Projects completed under these Contracts, the engineer’s estimate must be less than five-hundred thousand dollars ($500,000.00) as established in Florida Statute Section 255.20, as amended. Minor Projects are limited in cost by requirement of Florida Statute 255.20 (as it may be amended from time to time). Contractors are typically required to start within two (2) weeks of notification (notice of award).

When a Minor Project is identified, the City will contact all Contractors with the project specifications. All Contractors shall respond to the City’s Invitation to Bid (IFB) package. If for any reason a Contractor is not interested in the Minor Project, the Contractor shall send a “No Bid” letter or email to the City. If a Contractor repeatedly fails to respond to the City’s IFBs or supplies multiple “No Bids,” the City, at its discretion, may choose to cancel the Contract with the offending Contractor.

Minor Projects with bid amounts equal or over ninety thousand dollars ($90,000.00) are required to comply with City of Orlando M/WBE requirements. Please include the MWBE participation with each bid.

IV. INFRASTRUCTURE

Below are examples of types of work conducted under the Infrastructure Rapid Response and Minor Projects Contracts:

A. GROUND REPAIR

External repair of the ground surface such as excavation and replacement of soil with compaction, roadway repairs, striping, sodding, and miscellaneous reconstruction.

B. UNDERGROUND REPAIR

General storm sewers, sanitary sewer, pumping station and pressurized pipe repairs or replacement including all associated work to complete the job.

C. GENERAL CONSTRUCTION

General construction services such as lift stations, roads, gravity sewer, pressurized pipe, wastewater treatment plant emergency repairs, paved trails, erosion and stabilization of roads and embankment, sodding & seeding, clearing & grubbing, concrete work, small parks and equipment, demolition work, riprap, excavation and embankment, road restoration, parking lots, irrigation, structure rehabilitation and any other City’s related construction project.

V. GENERAL GROUTING & REPAIR OR REPLACEMENT OF DRAINAGE

WELLS

Below are examples are types of work conducted under the General Grouting and Repair or Replacement of Drainage Wells Rapid Response and Minor Projects Contracts:

A. INTERNAL GROUTING AND REPAIR

Internal grouting and repair of T-lock lined concrete gravity sewer (various sizes) and variety of other sewer pipes and components throughout the City including road repair if necessary.

Procurement and Contracts Division Page: 8

B. EXTERNAL SOIL STABILIZATION GROUTING

External pressure grout or chemical grouting to seal leaking joints in pipes, and structures, stabilize loose soil, fill soil voids, and occasionally restore depressed asphalt pavement without removing and replacing asphalt. These types of injection grouting may be required throughout the City and may include road repair if necessary.

C. DRAINAGE WELLS TV VIDEO INSPECTION, REPAIRS AND REPLACEMENT

Drainage well repair work will vary from well to well. In general, the Contractor should assume a generic condition of re-lining different diameter wells using different diameter steel casing to a depth of 200' or as specified and grouted. The Contractor shall provide high-resolution pre-repair and post-repair color videotapes of work and high-quality color pictures. Video and picture reproduction must be submitted to the City for approval.

For well work, TV video logging of drainage shall be performed using the latest technology to produce a clear color picture with the highest resolution. The Contractor shall be responsible for preparing the well to produce a clear video recording. The well may require flushing with clean water. The Contractor may be required to produce a geophysical log of drainage wells consisting of a caliper log, gamma ray log and electric log and also may be required to produce Standard Penetration Test (SPT's) borings with soil profile reports.

D. INSTALLATION OF NEW WELL OR REPAIR OF EXISTING WELL WITH PIPE AND

NECESSARY STRUCTURES

New replacement drainage wells will vary from well to well. Contractor should assume a generic condition of installing different diameter steel cased well to a depth of two-hundred feet (200') or more as specified in the Contract and will include grouting. The well is to continue from two-hundred feet (200') to a depth of four-hundred feet (400') as open hole in the formation. The steel casing is to be over-cased with a bigger diameter steel casing to a depth past the piezometric water level (generally sixty-feet [60'] below ground surface) and grouted between the two casings. The outer casing may be driven using a cable rig machine. However, the inner casing is to be drilled using a rotary rig machine. The well is to be finished off with the construction of a well box and intake structure with a flashboard riser.

Color videotape of the completed well is required utilizing the approved recording equipment. A geophysical log is required of the completed well consisting of a caliper log, gamma ray log and electric log supported by soil profile reports from the driller's log.

VI. CONTRACTOR SELECTION

Contractors will be selected from the Respondents to this solicitation based on the information provided in the submitted qualification statements. The City intends to enter in several non-exclusive Contracts for both A.) Rapid Response & Minor Projects for Infrastructure (Infrastructure) and B.) Rapid Response & Minor Projects for General Grouting & Repair or Replacement of Drainage Wells (General Grouting & Repair or Replacement of Drainage Wells).

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Respondents will be evaluated differently for Infrastructure Contracts versus General Grouting & Repair or Replacement of Drainage Wells Contracts. Upon determination of qualification, the successful Respondents will be required to complete a Contract with the City, which provides the conditions and requirements of the work normally encountered on Rapid Response Projects. All selected Contractors will be awarded non-exclusive Rapid Response Projects & Minor Projects Contracts either in Infrastructure or General Grouting and Repair or Replacement of Drainage Well. If Contractors are selected in both areas they will have two (2) separate Contracts, accordingly. Respondents awarded a Contract are not guaranteed any amount of Projects. The duration of the non-exclusive Contract(s) will be three (3) consecutive years. The parties shall have the option to renew the for two (2) additional one year term. upon mutual agreement.

Respondent shall provide at the time of the qualification statement submission a letter from a surety, authorized to transact business in the State of Florida, that the Contractor has a bonding capacity of at least five-hundred thousand dollars ($500,000.00). The City reserves the right to waive any informality in the selection process and to reject any or all qualifications statements.

VII. PROJECT AWARD

A. RAPID RESPONSE PROJECTS

For both Infrastructure and General Grouting and Repair or Replacement of Drainage Wells Contracts, when a Rapid Response Project occurs, the City will call Contractors within the area in which they are appropriately licensed until a Contractor is retained for the Project.

B. MINOR PROJECTS

For both Infrastructure and General Grouting and Repair or Replacement of Drainage Wells Minor Projects, all Contractors will be asked to submit price proposals. Respondent will be selected for work on the basis of type of work and prices provided in the proposals.

C. PERFORMANCE REQUIREMENTS

All work completed under these Contracts should be performed in accordance with the City of Orlando Engineering Standards Manual (ESM), latest edition, and or FDOT Standard Specifications, and Contract documents. Work not defined in the ESM or FDOT, shall be coordinated with City staff beforehand to determine acceptable materials and construction procedures. City will use City’s front-end documents in any of the Rapid Response Projects & Minor Projects (Infrastructure or General Grouting & Repair or Replacement of Drainage Wells) or as City representative may elect to use depending on project needs. The Contractor selected for any project shall be responsible for obtaining all necessary permits, including but not limited to: Right-of-Way Utilization Permit, Traffic Utilization Permit, Dewatering Permit, or any other permit necessary to successfully complete assigned project.

The Traffic Utilization Permit requires an approved Maintenance of Traffic (MOT) prior to work start authorization. All repairs shall follow Occupational Safety and Health Administration (OSHA) requirements: confined space entry, trench safety, Procurement and Contracts Division Page: 10 fall protection procedures and any other applicable procedure or requirement. Any project repair shall be completed in accordance with the requirements of the entity having jurisdiction over the rights of way in question (City of Orlando, Orange County, Seminole County, Florida Department of Transportation (FDOT) or any other jurisdiction). All work under this Contract must be completed in a timely manner to minimize impact on traffic or public service. If selected Contractor fails to complete all work within the Contract period time, City will assess liquidated damages as provided by law or Contract documents to offset City’s costs and losses, unless an appropriate extension of time has been granted by the City.

D. CONTRACTOR BONDING REQUIREMENTS

Contractor shall furnish a Performance Bond and a Payment Bond, each with good and sufficient surety, within two (2) days following the Notice of Award, bid opening or other notice such of Project award in an amount at least equal to the Project Contract Price. These Bonds shall remain in effect at least until one (1) year after the date of Substantial Completion of the entire Work, except as otherwise provided by Laws or Regulations, or the other provisions of the Contract documents.

At City’s discretion, City may not require a bond on Projects were the Project Contract Price is equal to or less than two-hundred thousand dollars ($200,000).

Projects with a Project Contract Price equal or more than two-hundred thousand dollars ($200,000), shall provide Performance and Payment Bond. All Bonds shall be executed by such sureties as are licensed to conduct business in the state of Florida and, except as otherwise provided by Laws and Regulations, are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of its authority to act. If Contractor cannot provide the Performance Bond and Payment Bond in the required time, the City reserves the right to terminate negotiations with Contractor and begin negotiations with the next responsive and responsible Contractor. Contractors shall not discriminate against employees and applicants for employment because of race, color, religion, sex, national origin, age, disability or marital status.

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SECTION 4 - QUALIFICATION STATEMENT FORMAT

I. RESPONSE REQUIREMENTS & FORMAT

In order to receive full consideration, responses to this request must include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each subsequent section (included in paragraphs C thru G) below along corresponding page numbers:

A. LETTER OF INTRODUCTION

B. TABLE OF CONTENTS

Tab each item in paragraphs “C” thru “G” below (as well as Attachment “G” as referenced on page 13) and record tab number/letter in the Table of Contents along with corresponding page number.

C. BUSINESS EXPERIENCE AND QUALIFICATIONS (PROVIDE THE FOLLOWING)

1. A copy of Respondent’s W-9 recently signed and dated.

2. Cover page from this Solicitation with ALL information completed in blanks provided (including DUNS number).

3. Completed Attachment “A” Addendum Receipt Verification Form.

4. Copy of Florida General Contractors License or Florida Underground Utility and

Excavation License is required.

5. A list of the professional personnel the Respondent is proposing to assign to this

Contract, their academic background, and their experience on other similar projects.

6. A list of subcontractors the Respondent intends to utilize under this Contract, the subcontractors’ personnel that would be assigned, and their academic background and experience on other similar projects.

7. A list of similar projects completed by the Respondent and subcontractors within the last five (5) years along with a reference for each of those projects, including names, current addresses, email addresses, and telephone numbers. Project descriptions shall clearly explain what role the Respondent and subcontractors performed on the project.

8. A description of the Respondent's expertise with similar projects, the Respondent’s provision of services on those projects, and the public participation required by those projects. The description shall also include the Respondent’s expertise with scheduling, ability to adhere to schedules, cost control, and ability to work with City staff and other stakeholders.

Procurement and Contracts Division Page: 12

9. A description of the Respondent and subcontractors’ current and planned workloads and the commitment of the assigned project manager and Respondent and subconsultant personnel to dedicate the necessary time to any assigned task.

10. List the Respondent’s office location(s), with street address(es), where the work under this Contract will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

11. A narrative description demonstrating Respondent’s understanding of the Contract’s scope of work and its approach to successful completion of projects that may be assigned under a Contract.

12. Completed Attachment “B” Statement of Respondent’s Qualifications and Experience.

13. Completed Attachment “C” Response Tables (as referenced in Attachment “B”).

14. Attachment “D” Confidential and/or Proprietary Information Exemption Form shall be completed and provided by Respondent.

D. MINORITY BUSINESS ENTERPRISE (MBE) AND WOMEN BUSINESS ENTERPRISE (WBE)

Please submit the completed Attachment “E” Minority/Women-Owned Business Enterprise Participation Form.

E. VETERAN BUSINESS ENTERPRISE (VBE)

Please submit the completed Attachment “F” Veteran Business Enterprise Participation Form.

F. EVIDENCE OF FINANCIAL AND INSURANCE STATUS

Please include answers to the following questions with your Qualification Statement:

1. Has any such coverage ever been cancelled? If yes, explain fully.

2. Has anyone recovered against the coverage? If yes, explain fully.

G. INVESTIGATIONS AND LITIGATION

If the Respondent has ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of the Qualification Statement submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Qualification Statement.

II. ACCEPTANCE OF CONDITIONS

By submitting a Qualification Statement, Respondent acknowledges and agrees to the following conditions. Where indicated, Respondent shall include the information requested below:

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A. FINANCIAL AND INSURANCE STATUS

1. The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

2. The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance, or malpractice coverage.

B. FURTHER INFORMATION

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

C. CITY’S RIGHT TO JUDGE

The City reserves the sole right to judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this solicitation.

D. PUBLIC INFORMATION

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized (written) information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act, or is otherwise exempt under state or federal law. Any written information, as defined by the Act, that is provided to the City pursuant to the Qualification Statement Instructions or any ensuing Contract for services and materials would probably not be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City's possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

E. MOST FAVORED CLIENT

To the extent allowed by law, the Respondent agrees to treat the City as a most-favored-customer, and the Respondent specifically agrees that all prices, terms, warranties, and benefits granted to the City are comparable to or better than equivalent terms having been offered, being offered, or to be offered to any Respondent customer during the term of the Contract between the parties.

F. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES

In accordance with Section 287.135 of the Florida Statutes, “[a] company that, at the time of bidding or submitting a proposal for a new Contract or renewal of an existing Contract, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or is engaged in business operations in Cuba or Syria, is ineligible for, and may not bid on, submit a proposal for, or enter into or renew a Contract with an agency or local governmental entity for goods or services of $1 million or more.” Section 215.473 defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.” By submitting a response to this solicitation, a Respondent certifies that it and those related entities of Respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with

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Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any Respondent awarded a Contract as a result of this solicitation shall be required to recertify at each renewal of the Contract that it and its related entities are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List and are not engaged in business operations in Cuba or Syria. The City may terminate any Contract resulting from this solicitation if Respondent or a related entity as defined above is found to have submitted a false certification or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a Contract, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, Firms responding to this solicitation shall execute and return with their response an executed copy of Attachment “G”, Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A Contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

G. E – BUILDER SOFTWARE

The selected Proposer will be required to utilize the City of Orlando’s E-Builder software in the performance of services hereunder.

H. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDEOLOGIVAL INTEREST IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701 of the Florida Statutes, vendors are notified that the City as a local government in Florida, is prohibited from requesting documentation of or considering a vendor's social, political, or ideological interests when determining whether a vendor is a responsible vendor, and from giving a preference based upon such interests.

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SECTION 5 - QUALIFICATION STATEMENT SUBMITTAL

Submissions must be received prior to 2:00 p.m., local time, November 9, 2023. Except as provided in Section titled, "Americans with Disabilities Act," for people needing special accommodations, to be responsive, Qualification Statements for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a Qualification Statement:

• Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-Procurement portal by the due date and time.

Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

SECTION 6 - TERMS AND CONDITIONS

I. QUESTIONS REGARDING THE SOLICITATION PROCESS

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council), department, division, office or employee of the City, and any advisory committee members during the solicitation process from the date of issuance of the Request for Qualification Statements through award, except as provided below.

All communications relating to this Request for Qualification Statements between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.

Any questions relative to interpretation of the solicitation or the solicitation process shall be addressed in writing as indicated below. Questions must be received by the Procurement and Contracts Division no later than 5:00 p.m., local time, on October 26, 2023. Questions received after the cut-off date will not be considered.

Any interpretation made to prospective Respondent will be expressed in the form of an addendum to the solicitation which, if issued, will be conveyed in writing to all prospective Respondents thru OpenGov no later than five (5) days prior to the date set for receipt of Qualification Statements. Oral answers will not be authoritative.

It will be the responsibility of the Respondent to check on OpenGov prior to submitting a Qualification Statement to ascertain if any addenda have been issued, to obtain all such

Procurement and Contracts Division Page: 16 addenda, and to return executed addenda with their Qualification Statements (if required).

Direct all inquiries to:

City of Orlando ATT: Silvia Coste, CPP, Senior Purchasing Agent Procurement and Contracts Division 400 S. Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-2216 Email: silvia.coste@orlando.gov

II. LIVING WAGE

Respondent, as well as its subcontractors (first tier only), shall pay to all of their employees providing services pursuant to a Contract with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.) “Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers' compensation insurance and employee benefits.

Necessary payroll documentation shall be provided to confirm compliance with this provision or the Respondent shall allow the City to audit (at Respondent’s place of business) its payroll records to determine if compliance has been achieved. Failure to comply with the provision may result in termination of the Contract and/or preclusion from future City Contracts at the sole option of the City. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

III. CONVICTED VENDOR LIST

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a Contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a Contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

IV. DISCRIMINATORY VENDOR LIST

In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a Contract to provide goods or services to a public entity;

may not submit a bid on a Contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor or consultant under a Contract with any public entity; and may not transact business with any public entity.

mailto:silvia.coste@orlando.gov

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V. NON-DISCRIMINATION

Respondents must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual orientation, national origin, age, disability or marital status.

VI. SOLICITATION RESPONSE COSTS

The City is not responsible for any expenses which firms may incur in preparing and submitting responses, including presentations, and any other expenses called for in this Request for Qualification Statements.

VII. APPLICABLE LAW

This Request for Qualification Statements is issued in accordance with and shall be governed by the provisions and procedures of Chapter 7 of Title II of the Code of the City of Orlando which can be accessed online at: http://library.municode.com/index.aspx?clientId=13349 or by contacting the Procurement and Contracts Division. Any protest or appeal of matters relating to this solicitation must be filed in accordance with the requirements of Chapter 7 of the City Code (including the submission of the required non-refundable filing fee), except that a security bond shall not be required for this solicitation.

VIII. PUBLIC RECORDS

Qualification Statements received in response to this solicitation are exempt from disclosure under the provisions of Florida law until such time as the City provides notice of an intended decision or until thirty (30) days after the response opening, whichever is earlier.

IX. AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing a special accommodation to participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, P.O. Box 4990, Florida 32802-4990, telephone (407) 246- 2291, not later than seven (7) days prior to the date on which the accommodation is requested.

X. RESERVED RIGHTS

The City, in its sole discretion by action of its Chief Procurement Officer or designee, reserves the right to reject any and all Qualification Statements or to waive any irregularity or informality in such submissions. At any time prior to the execution of a Contract, the City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the statement.

SECTION 7 - QUALIFICATION STATEMENT EVALUATION

This process will be used for selection in both categories: A.) Infrastructure, and B.) General Grouting & Repair or Replacement of Drainage Wells.

http://library.municode.com/index.aspx?clientId=13349

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I. SELECTION CRITERIA

A. RELEVANT EXPERIENCE AND QUALIFICATIONS OF THE RESPONDENT

The Selection Committee will evaluate the qualification package, experience and technical competence necessary to complete the services required and their approach to rapid response types of projects. Primary consideration will be given to:

1. Respondent and team members' knowledge and experience in performing the services needed to accomplish the scope of the Project as listed in Section 3.

2. Respondent and team members' records of successful performances on past projects including factors such as cost control, work quality, equipment owned by the Contractor and Contractors’ success to get additional equipment and demonstrated ability to meet deadlines.

3. Respondent and team members' current and planned workloads and the commitment to dedicate significant time to any assigned task.

4. Contractor and key personnel’s ability to mobilize to work area and coordinate with different agencies, the public, and subcontractors.

5. Respondent and team members’ ability to work with City staff.

B. RESPONSIVENESS

Responsiveness of the Qualification Statement related to the Project Scope.

C. RESPONDENT’S REFERENCES.

1. The sufficiency of financial resources and ability of the Respondent to perform the services.

2. The quality, availability and adaptability of Respondent’s services to accomplish the Project scope.

D. MINORITY BUSINESS ENTERPRISE (MBE), WOMEN BUSINESS ENTERPRISE (WBE), AND

VETERAN BUSINESS ENTERPRISE (VBE) PARTICIPATION

1. Ten (10) points will be given for listing at least one MBE firm and at least one WBE subcontractor firm which Respondent intends to use on the project and the scope of work each MBE and WBE will perform. Both an MBE firm and a WBE firm must be listed to receive points.

2. Four (4) points will be given if the Respondent makes an affirmative declaration in its

Qualification Statement that it will make a good faith effort to achieve 18% MBE subcontracting participation and 6% WBE subcontracting participation on this Contract.

3. One (1) point will be given if the Respondent is either (1) an MBE or WBE firm certified by the City; or (2) a VBE firm certified by the State of Florida Department

Procurement and Contracts Division Page: 19 of Management Services which has its principal place of business in the Orlando

MSA.

II. EVALUATION

Respondents will be evaluated by a committee of individuals appointed pursuant to the City’s policies and procedures (“Advisory Committee”). All Advisory Committee members shall individually evaluate the firms. All Respondents will be ranked based upon the Evaluation Criteria for set forth in Exhibit “1” (Infrastructure Evaluation Criteria) and Exhibit “2” (General Grouting and Repair or Replacement of Drainage Wells Evaluation Criteria) respectively, attached hereto and incorporated by reference herein.

Following the initial evaluation, the Advisory Committee may elect to rank the Respondents as set forth in Exhibit “1” (Infrastructure Evaluation Criteria) and Exhibit “2,” (General Grouting and Repair or Replacement of Drainage Wells Evaluation Criteria) respectively. If elected by the Committee, the top ranked Respondents may be short-listed and asked to make presentations or provide interviews before the Advisory Committee. Further written documentation may be required prior to the interviews, or as a result of the interviews. Failure to promptly supply information in connection with such inquiry, including but not limited to information regarding past performance, financial stability, and ability to perform on schedule, may be grounds for determination of non-responsiveness with respect to the Qualifications Statement.

III. SELECTION AND NEGOTIATION

After the evaluation process the Advisory…