RFQSSPR415800.pdf

Request for Quotation: RFQSSPR415800

RFP Description: Nab experiment beam monitor.

Hello, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: RFQSSPR415800 Offers Due By: 12/19/2025 at 2:00PM EST Offer Validity Period: 120 days NAICS Code: 334519 – Other Measuring and Controlling Device

Manufacturing – 600 employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Nab experiment beam monitor.

Anticipated Subcontract Period of Performance: To Be Determined ORNL Procurement Representative: Scott Scarbrough (scarbroughws@ornl.gov)

Summary of Work/Description of Items:

Please see Attachment C-Bill of Materials for RFQSSPR415800

Please provide the following documents in response to this proposal:

Quote: Please provide a quotation for Attachment C - Bill of Materials for RFQSSPR415800.

Representations & Certifications: Provide a completed and signed copy of the following attached documents:

• Representations and Certifications – Abbreviated (10/2025)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following Terms, Conditions, or Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms and Conditions- Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold- BSD-CS-2154 (10/01/2025)

Attachment B Prime Contract Flowdowns UT-Battelle Prime Supplemental Flowdowns, Additional Terms and Conditions for Subcontracts/Purchase Orders under Prime Contract No. DE-AC05-00OR22725 (BSD-CS-2258, dated 10/01/2025)

Attachment C Bill of Materials Bill of Materials for RFQSSPR415800 Attachment D Representations and

Certifications Representations and Certifications – Abbreviated (10/2025)

Attachment E Commercial Computer Software Commercial Computer Software mailto:scarbroughws@ornl.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FTerms-Conditions-Purchase-Order-Commercial-Items-Services-BSD-CS-2154-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101400007%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1nksReOcEVPYHQbYdVbgMtvc%2F7FrQE1hCI2wFD1PbQY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FTerms-Conditions-Purchase-Order-Commercial-Items-Services-BSD-CS-2154-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101400007%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1nksReOcEVPYHQbYdVbgMtvc%2F7FrQE1hCI2wFD1PbQY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FTerms-Conditions-Purchase-Order-Commercial-Items-Services-BSD-CS-2154-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101400007%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1nksReOcEVPYHQbYdVbgMtvc%2F7FrQE1hCI2wFD1PbQY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FPrime-Flowdown-Clauses-BSD-CS-2258-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101428666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3nRiMoADPxobWOysLRhgLlNXBcj6sRIHvSG1TH7bRb4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FPrime-Flowdown-Clauses-BSD-CS-2258-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101428666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3nRiMoADPxobWOysLRhgLlNXBcj6sRIHvSG1TH7bRb4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FPrime-Flowdown-Clauses-BSD-CS-2258-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101428666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3nRiMoADPxobWOysLRhgLlNXBcj6sRIHvSG1TH7bRb4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2025%2F09%2FPrime-Flowdown-Clauses-BSD-CS-2258-10.01.2025.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C90f3a5f9580748ab2eee08de3104d796%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639002094101428666%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3nRiMoADPxobWOysLRhgLlNXBcj6sRIHvSG1TH7bRb4%3D&reserved=0

Special Provisions:

*FAR 52.211-6 Brand Name or Equal shall apply

*Commercial Computer Software

*Software Quality Assurance

The following shall be provided by the supplier (within the performance period of the contract):

1. Supplier shall provide formal on-site, off-site, or on-line training for users, if requested.

2. Supplier shall provide a process to notify users of defects, new releases, or issues that impact the operation of the software.

Supplier shall also provide a process to allow users to report defects and request assistance in operating the software. Supplier shall provide feedback on problem resolution for reported defects.

3. Supplier shall label new releases and upgrades of the software to allow unique identification of changes by revision.

4. Supplier shall provide assurance of the software quality by allowing an external assessment of their SQA program or providing evidence of the software quality via (a) self-declaration that the software meets the intended quality, (b) third-party certification, or (c) acceptance based on key characteristics (e.g., large user base)

Important Dates:

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 2:00 PM EST on 12/19/2025.

Please Provide:

• Dimensions and weight of item/material being shipped

• Export Control Classification Number (ECCN) for this item/material

• Location and complete shipping address for the origin of the item/material

Thank you, Scott Scarbrough Procurement Officer Oak Ridge National Laboratory | 1 Bethel Valley Road, Oak Ridge, TN 37831 Office Hours: Monday – Friday, 8:00am until 4:00pm Eastern Email: scarbroughws@ornl.gov UT-Battelle LLC / Contractor to US Department of Energy mailto:scarbroughws@ornl.gov