3_-_Statement_of_Work.pdf

Statement of Work

REPLACE VEHICLE GATE – 6B5C

Federal Detention Center Honolulu

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Detention Center in Honolulu, Hawaii intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to replace existing Vehicle Gate locking system. Contractor must comply with all applicable Federal, State and Local building codes and regulations. This contract is located at the Federal Detention Center (FDC), 351 Elliott St, Honolulu, Hawaii 96819. It is the contractor’s responsibility to obtain permitting, should it be required.

B. GENERAL SCOPE OF WORK

1. Current and Existing Site Conditions:

FDC Honolulu’s service Vehicle Gate is located at the south side of the institution, next to the Warehouse. This vehicle gate was installed in 2001. Other than its security purpose, this gate serves as the ingress/egress for the deliveries of all construction materials, trash services, recycling, and big construction services. Made by Folger Adam, the mechanical parts to operate this gate are no longer on their inventory, nor are any of the replacement parts sold anywhere else.

The existing 4 ½” diameter support post and concrete foundations for the “J” gate are in good shape and could be re‐ used, if the integrity has not been compromised, and the underground/above ground conduit for power can be utilized and control wiring, if the integrity has not been compromised.

2. Proposal:

FDC Honolulu is seeking a contract to do the replacement/retro‐fit of the service gate that will provide the institution with an operating system that is up to date, under warranty, replacement parts readily available and will provide us with many additional years of quality service and an efficient perimeter security system. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA‐ABA, and Federal, State and Local codes and regulations will be considered during all phases of the project.

2. Scope of Work:

A. The Contractor will remove the existing gate panels and replace it with new.

B. The Contractor will remove the existing overhead locking system and replace with new security locking system.

C. The Contractor will furnish and install all new electrical wiring (power and control) to ensure said gate will work properly upon completion and approved by the government.

D. Furnish and install new locking system and all associated equipment/labor to ensure FDC Honolulu’s vehicle gate works properly.

E. The Contractor must secure the vehicle gate upon completion of work throughout the duration of the contract.

F. The Contractor security locking system must work with existing controls located at FDC Honolulu.

G. After installation is complete, contractor staff shall provide FDC Honolulu staff training on the newly installed equipment.

FDC Honolulu staff will ensure a representative is present to allow access to all areas requested by the Contractor. It shall be the Contractors responsibility to obtain all equipment and manufactures installation recommendations.

The FBOP will occupy the site during the entire construction period. Contractor shall perform the work so as to not interfere with the FBOP’s operations as minimal as possible.

The contractor shall ensure security gate for this Vehicle Gate is secured and locked in cases where the work is unfinished for the day. At no time will the Vehicle gate be unsecured before, during and after working hours. The Contractor will coordinate the security of this Vehicle Gate with the Rear Gate Officer. FDC Honolulu Control Center shall be informed and in control on the security status of the gate at all times.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

1. The contractor must coordinate with the Federal Detention Center for replacing the Vehicle Gate in a way to cause the minimum amount of service down time for the government.

2. The contractor shall provide all labor and tools to complete the gate installation as described above.

3. The contractor shall provide rented heavy equipment to perform the installation as described above.

4. The contractor will be responsible to supply all required materials and equipment to complete this replacement.

5. The contractor is required to follow all safety standards and use personal protection equipment as required.

6. The contractor shall ensure all latest Federal, State and local codes are adhered to during all phases of the contract. The contractor shall provide a copy of all Safety Data Sheets (SDS) of all chemicals to the Facility Manager and Safety Manager prior to having the product delivered on site at the Federal Detention Center (FDC) Honolulu.

7. Contractor shall be responsible for the procurement and delivery of all equipment, project management, labor, tests/analyses, and certifications. The Government will not perform/provide any services during installation process.

8. Contractor shall take all necessary precautions to ensure against all damage to the existing property. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the contract, nor the Government.

9. Contractor shall coordinate with the Contracting Officer Representative (COR) to coordinate an installation schedule.

10. Contractor shall provide a designated Project Manager (PM) for administration of this project, and an on‐site manufacturer/trade certified personnel (eg. Journeyman) while installation is in progress.

11. The contractor will be responsible for notifying the COR if for any reason there will be an interruption of service.

12. The contractor shall attend a pre‐construction meeting to ensure the contractor is fully aware of the job.

D. UTILITIES

The FBOP will provide minimal electricity service (120V) for battery chargers, radios, small hand tools, etc. In addition, provide restroom services and water. The contractor will provide all other supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR in advance for final check out and testing of the complete system.

The contractor awarded the contract will be responsible to ensure the job site premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the project site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FDC Honolulu upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. FDC Honolulu will provide a metal recycling dumpster on project site.

F. SUBMITTALS & TRAINING

Submittals:

1. All security clearance paperwork/documentation shall be submitted to the COR, a minimum of fourteen (14) working days prior to the start of work.

2. The Contractor shall provide to the COR three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

3. The contractor shall provide all Vehicle gate system products required documents to include signed project Submittals, CAD Drawings, including As‐Built drawings, gate/lock handling documents and all other related project information sheet, maximum of fourteen (14) days upon completion of the project.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 6:00 AM ‐ 1:30 PM, Monday ‐ Friday, excluding weekends and federal holidays. Any work required to be completed at any other time must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize him/herself, his/her employees, and his/her subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight‐hour work day. The Government assumes no responsibility to the Contractor nor to any of his/her subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check‐in screening, delay due to inmate movements, institution lock‐down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 6:30 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FDC Honolulu or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The gang box would be required to be double locked with a contractor lock and an FDC Honolulu lock for security purposes. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the work day.

D. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock‐out/Tag‐out, the system will be required to have both Contractor and FDC Honolulu locks on the isolation point to prevent shock. All Lock‐out/Tag‐out procedures will be in compliance with the institution Lock‐out program.

E. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FDC Honolulu. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki‐color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check‐in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.