Cover_Letter.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Detention Center

Re: RFQP05171700004

Installation of Water Softening System

This cover letter precedes a solicitation package prepared by the Federal Bureau of Prisons, Federal

Detention Center (FDC), Houston, Texas, for the installation of a Water Softening System, at FDC

Houston. This package contains all the necessary information for submitting a quote for evaluation.

In submitting the request for quote, offerors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of your quote.

All potential offerors are advised that this solicitation includes the Federal Acquisition Regulation (FAR) clause FAR 52.204-7 (System for Award Management (SAM). This clause requires all contractors to be registered in this system. Offerors should include their Data Universal Numbering System (DUNS) number and their tax identification number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

All potential offerors are also advised that this solicitation includes the Federal Acquisition Regulation

(FAR) clause 52.204-8, Annual Representations and Certifications. This clause requires all contractors must have completed the annual representations and certifications electronically via the Online

Representations and Certification Application (ORCA) website at http://www.sam.gov. Once you have completed the ORCA requirements, you are no longer required to submit 52.212-3, Offeror

Representations and Certificates with your offer. The Contracting Officer will verify registration in the

ORCA database prior to award by entering the potential awardee’s DUNS number into the ORCA database.

Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

A site visit will be conducted on Thursday, January 20, 2017 at 9:00 a.m. CST. Although not mandatory, all offerors are encouraged to attend. No other site visits will be scheduled.

Quotations shall be received on or before the deadline of January 25, 2017 at 5:00 pm CST.

Quotes shall be submitted to the following email address:

HOU/QUOTES@bop.gov

Quotes received after the deadline will be processed in accordance with the requirements of FAR

52-212-1 (f).

Award will be made to the responsible offeror, whose offer, conforming to the solicitation, will be most advantageous to the Government, considering price and price-related factors such as past performance.

Please email any questions you may have to HOU/QUOTES@bop.gov. I will consider all questions received and provide responses, where appropriate.

Sincerely, //signed//

Henrietta Johnson, Contract Specialist

Federal Bureau of Prisons

FDC Houston