RFQ#434527 - PWA Auto Electrical Services.pdf

PWA AUTO ELECTRICAL SERVICES – RFQ# 434527

OFFICE OF THE CITY ADMINISTRATOR

Betsy Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

PWA AUTO ELECTRICAL SERVICES 928.00

RFQ # 434527

Questions Due: Wednesday, October 21, 2026, by 2:00 PM by email to the Procurement Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Friday, October 23, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing Administrator.

mailto:isupplier@oaklandca.gov

Department Introduction Statement:

The City of Oakland’s Equipment Services Division seeks qualified vendors to furnish OEM, remanufactured, rebuilt, and exchange electrical components, rebuilding services, diagnostics, and repair services for automotive and small engine equipment.

Contract Length / Option Years:

• Base period of 3 years, with the option to extend 2, one-year periods.

Estimated Contract Value:

$250,000.00

Scope of Work (SOW):

Supply OEM, rebuilt, remanufactured and exchange starters, alternators, voltage regulators, DPF components and related electrical parts.

Provide starter, alternator and voltage regulator rebuilding.

Provide charging system diagnostics, bench testing and troubleshooting.

Repair weed trimmers, pole saws, hedge trimmers, chainsaws, blowers and similar equipment.

Provide pickup and delivery within the City of Oakland.

Provide emergency responses and technical support.

Vendor must be within 15 miles of the Equipment Services Facilities.

Locations/Facilities:

• Heavy Equipment Shop 5050 Coliseum Way, Oakland, Ca. 94601

• Light Equipment Shop 7101 Edgewater Drive Bldg.#5, Oakland, CA 94621

Technical Specification:

Equipment Covered

• Passenger vehicles

• Police vehicles

• Heavy-duty trucks

• Construction equipment

• Street sweepers

• Vacuum trucks

• Generators

• Small engine equipment

Sample Parts

• Voltage Regulators: A2-155, A2-121, A2-335

• Alternators: A1-608, C630, C631, C527, 24-13, A0012800LC

• Starters: 1108768, 8300009, 8200308

• DPF: NT-52 Large Ward Diesel Particulate Filter

• Rebuilt Cylinder: 53-4492 or equivalent

Warranty

• Minimum 12-month parts warranty.

• Minimum 90-day labor warranty.

• Rebuilt starters/alternators minimum 12 months.

Response Requirements

• Routine orders within 24 hours.

• Emergency response within 2 hours when available.

Evaluation Criteria

• Qualifications 25

• Municipal Experience 20

• Parts Availability 15

• Pricing 25

• Response Time 10

• References 5

Pricing Proposal

Vendor shall complete the accompanying Excel Pricing Workbook.

RFQ Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

1. iSupplier Registration/Login https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: John Lansangan at jlansangan@oaklandca.gov, 510-238-6745

Office of the City Clerk: Nai Phan, Administrative Analyst One Frank H. Ogawa Plaza, 1st Floor Oakland, CA 94612 510-238-6833 mailto:isupplier@oaklandca.gov https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/services/register-with-isupplier mailto:isupplier@oaklandca.gov https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities mailto:jlansangan@oaklandca.gov,