RFQ19 - Attachment 1 - Admin. Information - Aluminum Work Boat & Trailer.docx

IDAHO DEPARTMENT OF FISH & GAME

ATTACHMENT 1 – SECTION 1

Doug.Peterson@idfg.idaho.gov 208.287.2816

A. Purpose The Idaho Department of Fish & Game (IDFG) is requesting Quotes from qualified vendors for the purchase and delivery of an Aluminum Enforcement Boat & Trailer (Boat) as further detailed below.

B. General Information & Solicitation Instructions This Solicitation is issued by IDFG via IPRO - https://purchasing.idaho.gov/information-for-vendors/. The RFQ Lead is the only contact for this Solicitation. All correspondence regarding this RFQ must be in writing. In the event that it becomes necessary to revise any part of this RFQ, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this RFQ will not be relied upon. All changes to this RFQ must be in writing and posted in IPRO to be valid. Alternate Bids are not allowed.

C. Submission Requirements Your response to this RFQ may be submitted electronically via IPRO or email (see below for additional details). IDFG will not be accepting manual submissions for this solicitation. Your submission must include the Required Submittals listed below and be received prior to the deadline established in IPRO. Failure to provide any of the documents or submission on a form different from those provided, may cause your submission to be found as non-responsive.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (listed above) and attach all Required Submittals.

D. Required Submittals As part of your response to this RFQ, the following documents are required.

Attachment 2 – Price Sheet Attachment 3 – Signature Page

E. Resulting Contract If IDFG awards a contract from this Solicitation, it will do so by issuing a Purchase Order (PO) document from the State’s eProcurement system (IPRO), which will be an acceptance of the successful bid. The PO will be comprised of the following documents; this RFQ, including any incorporated documents; the successful bid, including any clarifications requested by IDFG; and an artifact formalizing any requirements agreed upon through Contract discussions or negotiations, if applicable.

The following documents are incorporated into this RFQ as if set out in their entirety, whether or not they are attached in IPRO:

If not attached in IPRO, the documents may be found on the “Information for Vendors” page of the State’s Division of Purchasing (DOP) website (www.purchasing.idaho.gov ). If multiple versions of any of these documents are available on the website, the version in effect on the day the RFQ is issued shall apply.

ATTACHMENT 1 – SECTION 2

The following special terms and conditions are incorporated into the resulting Contract to supplement or add to the State of Idaho Standard Contract Terms and Conditions.

A. Delivery Contractor must provide an estimated Delivery date on Attachment 2 – Price Sheet. The Contractor will be responsible for the unloading of the Boat. Freight FOB destination, prepaid and allowed.

Delivery must be made Monday through Thursday, 8:00 am to 4:00 pm local time excluding state of Idaho recognized holidays (https://www.idaho.gov/government/holidays.html), unless otherwise approved in writing by IDFG. Contractor must notify IDFG, in writing, no less than seven (7) business days prior to delivery. IDFG delivery contact information will be provided upon Award.

B. Acceptance Upon receipt of the Boat, per the delivery location, the Boat will be inspected by the delivery contact (or approved designee) to ensure the requirements and specifications are met. The Acceptance period will be for thirty (30) calendar days from the date the Boat is delivered.

In the event the specifications are not met, the Contractor must pick-up, correct any discrepancies, and re-deliver within thirty (30) calendar days after notification from IDFG, at no additional cost to IDFG. In the event that the Boat does not meet the requirements, specifications, or found with discrepancies that are not fixed by the Contractor during the Acceptance period, IDFG reserves the right to reject the Boat via official notification.

If approved by IDFG, the Contractor may correct discrepancies on-site at IDFG’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor; tools, parts, supplies, and work-site clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

C. Invoicing & Payments Invoices – Invoices must be submitted as further detailed below. Invoices submitted prior to acceptance, delivery date specified, or without the required information listed below, will be returned to the Contractor for correction and resubmission.

Invoices must include the following information:

· Contractor Company Name & Contact Information

· Contract Name & Number (PO #)

· Invoice Number & Date

· Itemization of the purchased goods to include: description matching the contract, quantity, unit of measure, unit price, extended price, and total invoiced amount.

Payments – Payment for correctly submitted invoices will be made in accordance with Idaho Code 67-2302: https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch23/sect67-2302/

D. Warranty Warranty must be for a minimum period of one (1) year after Acceptance for bow-to-stern. Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warrantied item, which may include the entire Boat. Warranty must include, but not be limited to, electrical components, plumbing, gauges, switches, steering components, fuel systems, and motor. All warranty work must be completed within thirty (30) calendar days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return.

Warranty must be for a minimum period of one (1) year after Acceptance for the trailer. Warranty must include, all tools, parts, equipment, labor, and freight to repair or replace a defective warrantied item, which may include the entire trailer. The trailer must be warranted against defects in workmanship, cracking of steel members, and cracking of welds. All warranty work must be completed within thirty (30) calendar days after receipt of written notice from IDFG. If approved by IDFG, the Contractor may perform warranty work on-site, at the Delivery location, in lieu of pick-up and return.

The Contractor will be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Boat within thirty (30) calendars days, or if the Boat continuously malfunctions and causes it to be out of service on multiple occasions, IDFG reserves the right to require the Contractor to pick-up, repair, and return the Boat at no additional cost to IDFG. If any warranty work is to be performed, the Contractor may elect to authorize a dealer of its choice to perform the necessary repairs in accordance with the manufacturer’s standards.

Contractor is responsible for all warranty requirements. No third-party warranties will be allowed.

E. Remedial Action In addition to any remedies available to the State under law or equity, the State may it its sole discretion require one (1) or more of the following remedial actions if any of the service does not conform to the Contract requirements: 1) require the Contractor to take corrective action to ensure that performance conforms to the Contract requirements, 2) require the Contractor to subcontract all or part of the Contract at no additional cost to IDFG, 3) withhold payment or require payment of actual damages caused by the Discrepancy, 4) terminate the Contract pursuant to Section 2.H, Termination of Contract, in addition to any remedies imposed by the State.

If IDFG must perform or hire a separate contractor to perform any of the Contract’s requirements, which is the responsibility of the Contractor under the terms of the Contract, IDFG may withhold the actual cost to IDFG from the Contractor’s payment(s).

F. Termination of Contract For Cause - See Section 2, Termination, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Fiscal Necessity – See Section 27, Termination for Fiscal Necessity, of the State of Idaho Standard Contract Terms and Conditions – May 2021.

For Convenience – Either party may terminate this Contract for its convenience at any time upon providing its written notification at least ninety (90) calendar days prior to the desired termination date.

ATTACHMENT 1 – SECTION 3

A. Requirements The Boat must meet the minimum specifications provided below and must be the latest model produced and sold to commercial trade. The Boat must be new, not used. Though they are not specifically covered herein, all parts necessary to provide a complete and functional Boat must be included. All parts must conform in design, strength, quality of materials, and workmanship to meet or exceed current engineering practices and accepted standards of the industry. All parts must be the manufacturers standard unless otherwise specified in this RFQ.

B. Brand Name The brand name(s) specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Contractor offering an “equal” must include documentation, which demonstrates, to IDFG’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, IDFG reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to IDFG may eliminate the Contractor from further consideration.

C. Owner’s Manual The Contractor must provide one (1) owner’s manual (Manual) for the Boat at the time of Delivery. Manual must be in “hard copy” form. Contractor may provide additional Manual in PDF format, thumb drive, or web link.

D. Title The Contractor will be responsible for filing the required documentation to title the Boat and trailer. Upon Delivery, the Contractor must provide a copy of all documentation submitted as part of this process.

E. Boat – General Specifications 17’ Aluminum enforcement boat, forward side controls with outboard motor and trailer.

The following Specifications are the minimum that IDFG is willing to accept.

1. Lund 1775 Adventure Sport, seventeen (17) ft. or equal.

2. Boat hull – minimum of seventeen (17) ft. and not exceeding nineteen (19) feet center length.

3. Hull must be painted gunmetal grey, or equal

4. Hull Weight – Hull weight not to exceed fourteen hundred (1400) lbs.

5. Must have a six (6) person capacity.

6. Hull Weight Capacity – Must have a fourteen hundred (1400) lb. minimum capacity.

7. Beam – not exceeding ninety (90) in.

8. Bottom width at chine – not exceeding seventy-two (72) in.

9. Must have aluminum hull.

10. Must have minimum bottom thickness 0.080 in.

11. Must have minimum side/freeboard thickness 0.063 in.

12. Must have Full windshield for driver and passenger with center walk through design.

13. Must have four (4) stainless steel fold down cleats.

14. Boat must have a four (4) step folding pan mounted boarding ladder.

15. Boat must have a manual bilge pump.

16. Boat must have a self-draining splash platform.

17. Boat must have Treated marine grade plywood flooring from bow to stern, or equal.

18. Boat must have standard factory engine rigging.

19. Boat must have an integrated power strake hull or equal.

20. Boat must have a twenty (20) in. transom height.

21. Boat must have two (2) standard seats and two (2) aft integrated jump seats.

22. Must have two (2) Air Ride seats with sliders.

23. Boat must have bow and stern eyes.

24. Must have Lithium Batteries

25. Bow rails – six-teen (16) inches by forty-two (42) in. not covering the point of the bow.

26. Must have twenty (20) gallon minimum fuel capacity.

27. Must have twenty (20) gallon minimum rear Livewell capacity.

28. Must include heavy duty travel/storage cover with reinforced wear points and sewn in vents.

29. Must have complete Sport Top set.

F. Center Console The following is a list of more detailed specifications that the center console must have at a minimum.

1. Boat must have a custom dual console design with a center walk through windshield.

2. Must have a twelve (12) volt power receptacle.

3. Console must have fully lighted instrumentation.

4. Console must have a lockable glovebox.

5. Console must be pre-rigged with Mercury analog gauges, or equal.

6. Console must have interior lighting.

7. Console must have a flush mounted horn.

8. Console must have a cell phone holder.

9. Must have shaft mounted Lowrance Active Target Live Sonar Transducer, or equal.

10. Must have mounted Elite FS7 with Active Imaging 3-in-1, or equal.

G. Outboard Motor

1. Mercury 115HP PRO XS, or equal.

2. Engine –1.8 – 2.3 liter inline four (4) cylinder.

3. One Hundred Fifteen (115) HP.

4. Noise reduction equal to Mercury PRO XS.

5. Electronic fuel injection.

6. Shaft length to match transom height.

7. Minimum thirty-five (35) amp alternator.

8. Engine must not exceed four hundred and twenty pounds (420 lbs).

9. Must have an aluminum propeller with the pitch designed for performance at an elevation of twenty-five hundred (2500) feet elevation.

H. Boat Trailer

1. Must be designed to fit boat specified above with adequate payload capacity.

2. Must be constructed with galvanized steel.

3. Must have fully adjustable wood-free synthetic Maxi-Tuff bunks and side guides for boat fit, or equal.

4. Must have transom tie downs.

5. Must have LED tail and marking lights with 4-way flat connector.

6. Must have surge brakes with stainless steel brake lines.

7. Must have a cadmium plated winch with strap and hook or equal.

8. Heavy duty tongue jack with two (2) in. ball hitch.

9. Radial tires, fourteen (14) in. minimum.

10. Must have a spare tire carrier bracket and must come with full size spare tire.

I. Trolling Motor

1. Must be twenty-four (24) volts.

2. Must haver sixty (60) in. shaft length.

3. Must have minimum thrust of eighty (80) lbs.

4. Must be Bluetooth connectable.

5. Must have I-Pilot integrated GPS, or equal.

6. Must not have a foot pedal.

7. Must have a full mount on bow.

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