RFQ - Water and Wastewater SCADA System Upgrade (PSA-2026-26).pdf

City of Port Angeles

Public Works and Utilities

Request for Qualifications (RFQ)

PSA-2026-26

Professional Consulting Services for:

Water & Wastewater SCADA System Upgrade

Qualifications Due:

October 21, 2026

City of Port Angeles

Department of Public Works - Engineering Attn: Lucio Baack, P.E., Civil Engineer III

321 E 5th Street Port Angeles, WA 98362 lbaack@cityofpa.us 360.809.9051 mailto:lbaack@cityofpa.us

BACKGROUND INFORMATION & STATEMENT OF PURPOSE

The City of Port Angeles (City) is requesting Statements of Qualifications (SOQs) from qualified consulting firms to provide a professional evaluation of the City’s Supervisory Control And Data Acquisition (SCADA) systems to include; planning, engineering, integration, and construction support services to implement a comprehensive, multi-year upgrade of SCADA system components across the City’s Water (facility built in 2010) & Wastewater (SCADA upgraded in 2013) treatment facilities, and remote sites.

The City of Port Angeles is a small city with similarly small water and wastewater utility and limited budget resources. While the City is seeking a thorough and professional evaluation of its SCADA systems, Consultants should scale their proposed methodology, staffing, and overall level of effort to be reflective of the City's size. The City is not seeking the most expansive or exhaustive approach available; rather, it is seeking a suitably scaled, cost-effective SCADA Master Plan and implementation approach appropriate to a small city's needs and resources.

This professional service agreement will begin with development of a SCADA Master Plan, including a detailed evaluation of the existing system through document review, field investigations, and stakeholder interviews to define the current (“as-is”) state of SCADA assets. This assessment will include hardware, software, communications systems, as well as identification of deficiencies, operational risks, and opportunities for improvement.

The City’s Water and Wastewater facilities currently operate on different versions of WinCC, with mainly Siemens Programable Logic Controller (PLC) hardware. An element of the Master Plan will be an evaluation of available SCADA software platforms, PLC/Human Man Interface (HMI) hardware options, and communications/networking architectures to determine the most suitable configuration moving forward. This evaluation will consider system standardization, cybersecurity, scalability, lifecycle cost and support, ease of modification by City Instrument Technician, with the end goal of developing a modernized system that improves reliability, simplifies maintenance, and proposes a desired future-state for the system. The SCADA Master Plan will then develop an implementation roadmap for a Water and Wastewater Capital Improvement Program (CIP).

Ultimately, this professional service agreement is intended to translate the Master Plan into actionable projects. The selected Consultant will support this effort by providing engineering, design, and construction management support necessary to successfully execute the implementation roadmap. This includes but is not limited to development of plans and specifications, coordination with contractors and City staff, oversight during construction, and commissioning of SCADA system components to ensure functionality and performance.

In their SOQ the Consultants should clearly describe their methodology for developing a SCADA Master Plan. The proposed methodology should include a clear timeline, key deliverables, and a strategy for developing a prioritized, optimized CIP. This should include their approach to evaluating existing systems, facilitating stakeholder engagement, and identifying and prioritizing system deficiencies, risks, and opportunities. Consultants should also outline how they will develop and evaluate alternative system architectures, establish standards for hardware, software, and communications, and incorporate cybersecurity, resiliency, and data management.

Implementation of the plan may include, but is not limited to, transfer and or development/programming of new HMI control screens, programming of PLCs (transfer and modify existing or writing new logic depending on hardware compatibility), and the development of Application Programming Interfaces (API) when needed.

The professional service agreement is anticipated to be implemented over multiple years; therefore, the selected consultant will be expected to support long-term planning, construction support and integration, as well as near-term SCADA system needs. The consultant should be capable of providing on-call or directed service support to address immediate operational issues, system deficiencies, and urgent upgrades. SOQs should also address how the Consultant will provide on-call or task-based services to address immediate SCADA issues during the planning process.

The professional services described herein shall be performed by a Consultant team composed of professionals (engineers, programmers, technicians, etc.) with credentials, experience, specialized skills, and a high level of technical knowledge to perform the included scope of work and additional, related tasks, at the direction of the City.

Proposals shall be submitted by firms that are capable and experienced in the type of work described in this Request for Qualification (RFQ). In addition, all interested firms shall have readily available resources in the form of trained personnel, support services, specialized consultants, and financial resources to carry out the work without delay. Interested consulting firms are encouraged to submit concise and clear responses to the RFQs. Responses of excessive length or complexity are discouraged. SOQs shall be limited to ten (10), single sided, 8 1/2” x 11” pages, including cover letter.

AVAILABLE INFORMATION

The following is general list of SCADA assets (panels), to convey a sense of systems scale.

Wastewater Utility SCADA System

• Port Angeles Wastewater Treatment Plant: Main PLC, Secondary Building, Secondary Control Building, Disinfection Building, Dichlorination Building, Bar Screen, CSO Storage, Influent Diversion Structure, Screw Press, Digester Building, Discovery Trail Valve Vault, CSO 10, Headworks

• 16 Sewer Lift Stations

• Landfill Gas Flare

Water Utility SCADA System

• Port Angeles Water Treatment Plant: Main PLC, Filter, Actiflo System, Polymer Metering, Recycle Backwash

• Elwha Water Treatment Plant: Ranney Well, Chemical feed and storage building, Elwha Office (fiber connection hub only), Influent Pump Station, Fish Screen, Surface Water Intake (fiber pass through only), Trash Rack.

• 5 Reservoir Sites: Mill Creek Reservoir, Peabody Reservoir, Jones Street Reservoir, Black Diamond Reservoir, E Street Reservoir (Decommissioned)

• 2 Pump Stations: Mill Creek Booster Pump Station, Fairmount Pump Station

SCOPE OF WORK

The following is an example proposed scope of work for the purpose of outlining the professional service agreement’s goals to aid consultants in the development of their submittal:

1. Project Management

Provide project management, consultant internal review and oversight of work products (QA/QC), scheduling, coordination, and regular communication with City staff.

2. Existing Conditions Assessment Evaluate current SCADA systems through document review, field investigations, and asset inventory; identify deficiencies, risks, and cybersecurity vulnerabilities.

3. Stakeholder Engagement & Needs Assessment Conduct workshops/interviews to define operational challenges, priorities, and risk-based system needs.

4. Technology Evaluation & Alternatives Analysis Evaluate SCADA platforms, PLC/HMI hardware, and communications systems; compare alternative system architectures.

5. Future-State Architecture & Standards Development Define standardized SCADA architecture, including hardware, software, communications, naming conventions, alarm management, cybersecurity, and data management.

6. SCADA Master Plan Development Prepare a comprehensive Master Plan with findings, recommendations, prioritized improvements, implementation roadmap, and planning-level cost estimates.

7. Capital Improvement Program (CIP) Development Develop a multi-year, risk-based CIP with project prioritization, phasing, and budget planning.

8. On-Call / Near-Term SCADA Support Provide task-based support to address immediate system issues, deficiencies, and urgent upgrades during planning.

9. Design Support Provide design services for SCADA upgrades.

10. Construction Support Project bidding, and construction administration services for SCADA upgrades.

11. SCADA Integration & Implementation Perform programming, configuration, system integration, testing, commissioning, and coordination with City staff, as needed.

12. Training & Documentation Provide system documentation, standards, and training for City operations and maintenance staff.

SCHEDULE

Request for Qualifications Timeline RFQ issued: Thursday, September 10, 2026.

Questions Due: Friday October 9, 2026 by 5:00 pm PST The City will not respond to any inquiries submitted after this date/time.

Due date: Wednesday October 21, 2026 by 5:00 p.m. PST

Projected Work Schedule

Contract Award: December 1, 2026 Time of Performance: December 31, 2029

REQUEST FOR QUALIFICATIONS CONTENT

Submittals must clearly demonstrate an understanding of the City’s objectives. The proposal shall be limited to ten (10), single sided, 8 1/2” x 11” pages, including cover letter. Resumes can be included in an appendix and do not count towards the page limit. The proposal should not include unnecessary promotional material, and shall be brief, precise, and organized as follows:

1. Cover Letter

Please include:

• Firm name, address, telephone, email

• A single point of contact for the RFQ process

• General introduction of your firm with a brief summary of general qualifications and areas of expertise

2. Statement of Qualifications Please include:

• Description of firm o Type of ownership – individual, partnership, municipality, corporation, etc.

o Size of firm o Number of years in business o Description of qualifications in areas of expertise and services provided o Information relating to your philosophy and general approaches to the work to be performed

• A list of projects that demonstrate your firm’s experience with the tasks listed in the Scope of Work above.

o Include relevant background information on the projects (timeframe, major milestones, cost, firm’s role, and relevant staff) o Maximum of 5 project examples

3. Project Approach

Please describe:

• The approach your team would take to meet the City’s stated objectives. A short narrative of your firm’s specialized approach for the City with regards to the scope of work presented above. Include proposed schedule, project milestones, and the results expected at the conclusion of the Project.

4. Key Personnel Please identify:

• Key personnel for each service provided (including sub-consultants, if necessary) o Include resumes and certifications for key personnel and their experience on relevant projects and contracts (as noted above, resumes can be included in an appendix and do not count towards the page limit) o Identify potential project managers and any personnel that would interact with City staff and/or the public

5. References Please include:

• A list of up to three people whom the City staff may contact for professional references regarding the past performance of the firm, including name, email and phone number

SELECTION PROCESS

The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City of Port Angeles is an equal opportunity and affirmative action employer. Small, minority-, and women-owned businesses are encouraged to submit bids.

The City reserves the right to cancel this RFQ, reject any and all responses submitted, to not award a contract, and to waive any minor irregularities of this RFQ if the best interest of the City would be served.

No respondent may withdraw their proposal after the submittal deadline, unless the award of contract is delayed for a period exceeding ninety (90) days. The City is not responsible for any costs associated with preparing the SOQ.

Submit an electronic copy (PDF) of your full SOQs via email no later than Wednesday October 21, 2026 by 5:00 p.m. PST to:

lbaack@cityofpa.us & cc: contracts@cityofpa.us mailto:contracts@cityofpa.us

The maximum file size that can be emailed is 20MB. Please include “Water & Wastewater SCADA System Upgrade” in the email subject line.

Only emailed submittals will be accepted. Receipt time of submittal will be considered the timestamp of the incoming email created automatically by the City’s email server. It is the responsibility of the Consultants to confirm that the electronic submittal has been received by the City prior to the submittal deadline.

All questions regarding this RFQ shall be submitted via email to lbaack@cityofpa.us & contracts@cityofpa.us. No responses will be provided for questions submitted after close of business October 9, 2026 by 5:00 pm. Questions received by the deadline for questions will be answered via email. No oral answers to questions by City personnel will be binding on the City.

Proposals and materials submitted will become the property of the City and will not be deemed confidential or proprietary and are subject to public records laws and may be released upon request.

All submittals received by the specified deadline will be reviewed by the City. Typically, the City will move forward with scheduling interviews with the select firms determined to be most-qualified prior to final selection, however, the City reserves the right to complete the selection process without conducting an interview phase, and may select a firm based solely upon the information supplied in the proposer’s qualification statement. The following criteria may be used to evaluate responses to this

RFQ:

1. Responsiveness to the RFQ in content and completeness

2. Relevant and similar work experience

3. Project approach and compatibility with the City’s expectations

4. Reputation of the company, its subcontractors, and key personnel

5. Satisfaction of prior and current clients (references)

CONTRACT PROCESS

Following selection of the most qualified Consultant, the City will then negotiate a fair and reasonable price with the selected Consultant. The Agreement will be awarded at the sole discretion of the City Council.

If, after negotiation and consideration, the City is unable to reach an acceptable agreement with the top-ranked firm, the City will terminate negotiations with the top ranked firm and, at the City’s sole discretion, may enter into negotiations with the second ranked firm; terminate the award process; elect not to proceed with any of the proponents; or re-solicit for new proposals.

mailto:contracts@cityofpa.us