RFQ - Vital Records Four Post Shelving Revision 6.2.26.docx

ILLINOIS DEPARTMENT OF PUBLIC HEALTH

R E Q U E S T F O R Q U O T E AGENCY: Illinois Department of Public Health CONTACT NAME: Aaron Szerletich CONTACT EMAIL: aaron.szerletich@illinois.gov

SPECIFICATIONS

CONTRACT LENGTH: 7/1/26 – 8/1/26

ESTIMATED TOTAL HOURS REQUIRED: 40 Hours

WORK LOCATION: 110 W Lawrence Ave, Springfield, IL 62704

The Illinois Department of Public Health requires the purchase, delivery, assembly, and commercial grade of Four-Post Metal Shelving Systems. All shelving must be new, unused, and meet or exceed the specifications in this Request for Quote.

REQUIRED MATERIALS

Quantity & Dimensions Small Four-Post Shelving Units

· Quantity 3 – 1 Starter Unit; 2 Add-on Units

· Unit Dimensions – 88 inches high; 18 inches deep; 42 inches wide (including top and base)

· 5 Adjustable shelves per unit, including top shelf

· 2 inches high base on each unit Large Four-Post Shelving Units

· Quantity 18 – 6 Starter Units; 12 Add-on Units

· Unit Dimensions – 88 inches high; 36 inches deep; 42 inches wide (including top and base)

· 5 Adjustable shelves per unit, including top shelf

· 2 inches high base on each unit Vendor must provide all hardware, fasteners, anchors, and components necessary for complete and operational shelving units.

Shelving must fit within the specified area. See attached floorplans in BidBuy; shelving circled in purple.

Configuration & Design Requirements

· All end uprights must be closed

· All intermediate uprights must be open

· All units must be gray or tan in color – final color will be selected by the Agency prior to installation

· Shelf edges must not have a vertical profile greater than ¾ inches

· Shelves must have adjustment increments of 3/4 inches or 1 ½ inches

· Intermediate uprights must not exceed 2 inches in width

· Clearance between uprights must be at least the nominal width of the shelf minus 2 inches

· Shelving system must allow shelf adjustment with no tools or basic hand tools only, such as screwdrivers, socket wrenches, or hex keys. To minimize operational disruption, power tools or structural changes to the shelving system cannot be required when adjusting shelves. Shelving system must not require cross bracing for structural stability

· Shelves and uprights must not contain exposed holes on visible exterior surfaces

· Shelves must align flush with the outside face of uprights

· Shelving uprights must provide equivalent structural stability and load support consistent with the performance requirements identified in this RFQ. Shelving system must allow independent adjustment or removal of shelves along the full height of the unit Performance Requirements

· Must comply with all applicable building codes

· Must be capable of supporting a minimum of 40 pounds per lineal foot with maximum deflection of L/140. Shelves must exhibit no permanent deflection under fully loaded conditions

· Completed units must be level within 1/8 inch, measured from top to bottom at any upright Materials Requirements

· All units must be fabricated from ASTM Class 1, cold rolled commercial sheet or coil steel

· All bends and radiuses must be consistent and true, free of sharp edges, irregular seams, oil-canning, dents, or distortion in any manner

· Shelf supports must be manufactured from heavy gauge sheet steel

· Adjustable shelves must be manufactured from 22-gauge to 18-gauge, cold rolled sheet steel, with flanges on all sides and a return hem on the front and back flanges

· 36 inch shelves must be slotted. Single entry shelves must have 2 rows of slots. Double entry shelves must have 4 rows of slots. Slots must be able to accept file divider tabs.

· 18 inch shelves must be plain, and un-slotted

· Canopy tops must be constructed in the same manner as the shelves. Must be plain, exhibiting no holes on surface for depths less than 18 inches

· Metal structural components must be powder coated. Finish shall consist of a non-glare surface that provides fingerprint resistance. Finish shall be a non-VOC emitting hybrid powder coat which meets or exceeds ASTM test criteria for adhesion, flexibility, hardness, and humidity resistance Warranty Requirements

· Manufacturer’s standard limited lifetime warranty: Subject to the terms in the written warranty, warrant the original purchaser exclusively that the shelving manufactured by it will be free from defects in materials and workmanship for the lifetime of the four-post shelving

· Provide a written warranty, executed by Contractor, Installer, and Manufacturer, agreeing to repair or replace units which fail in materials or workmanship within the established warranty period. This warranty shall be in addition to, and not a limitation of, other rights the owner may have under general conditions provisions of the contract documents

REQUIRED SERVICES

· Vendor must provide delivery, storage, handling, and installation of Four-Post Metal Shelving units following manufacturer instructions and recommendations

· Vendor must verify quantities of Four-Post Metal Shelving units before fabrication. Indicate verified measurements on shop drawings

· Vendor must coordinate fabrication and delivery to ensure there is no delay in progress of the work

· Where field measurements cannot be made without delaying the work, Vendor must establish dimensions and proceed with fabricating Four-Post Metal Shelving units without field measurements. Coordinate construction to ensure actual dimensions correspond to established dimensions

· Vendor must sequence installation with adjoining work to minimize possibility of damage and soiling during remainder of construction period

· Vendor must schedule shelving installation after finishing operations, including painting have been completed

· Vendor must schedule and conduct conference on project site to review methods, procedures, and logistic details for installing Four-Post Metal Shelving units. Recommended attendees are:

· Owner’s Representative

· Prime Contractor or representative

· Architect, Engineer, or person responsible for the layout design

· Manufacturer’s representative

· Subcontractors or installers whose work may affect, or be affected by the installation of this shelving

· Vendor must verify all uprights, shelves, components and accessories are plumb and level. Correct if necessary

· Vendor must replace components that are scratched, dented, or damaged in any manner with new items from the manufacturer. If surface scratches are touched-up, repair must be complete and undistinguishable

· Vendor must adjust all components and accessories to provide smooth operation and proper alignment

· Vendor must, upon completion of installation, clean all components and surfaces. Remove all packaging material, rubbish and debris resulting from installation immediately upon completion of work and leave area(s) of installation in neat, clean condition

· Vendor must schedule and conduct demonstration of case-type shelf adjustment by manufacturer or dealer authorized representative. Review features and proper operation of accessory items with owner’s personnel

· Vendor must schedule and conduct maintenance training with owner’s maintenance personnel. Training session must include demonstration of shelf adjustment and proper surface cleaning and preservation procedures that end user personnel would normally perform

· Vendor must protect system against damage during remainder of construction period. Advise owner of additional protection needed to ensure that system will be without damage for remainder of work within the area

MANDATORY QUALIFICATIONS

☐ Installer must have a minimum of one (1) year experience installing Four-Post Metal Shelving.

☐ Installer must be authorized by the manufacturer (if applicable) to install Four-Post Metal Shelving.

☐ Manufacturer must maintain ISO 9001 certification or equivalent documented quality management standards.

☐ Manufacturer must have a minimum of five (5) years’ experience Four-Post Metal Shelving systems. Manufacturer must demonstrate successful performance of similar installations through documented project history and references that confirm compliance with the performance and design requirements contained in this Request for Quote.

REQUIRED SUBMITALS

Attach the following documents in Bid Buy ☐ Product Data: Submit manufacturer’s product literature and installation instructions.

☐ Drawings: Provide layout of shelving including notations and descriptions. Provide dimensional drawings of all shelving quoted.

☐ Initial Selection Samples: For initial selection of colors and textures, submit manufacturer’s color chart(s) showing full range of colors and textures available.

☐ Warranty: Submit a copy of manufacturer’s warranty.

☐ Maintenance Data: Provide manufacturer’s instructions for care and cleaning of the finish. Provide manufacturer’s instructions for shelf relocation and/or spacing adjustments.

☐ Reference List: Provide list of recently installed similar type of shelving projects.

See the Bidbuy Line Items tab to enter the price quote.

Note to Vendor: The quote must be valid for 90 days from the date of submission and include all expenses. We reserve the right to reject all offers and individual offers that fail to meet any requirement. The selected vendor must possess all mandatory qualifications and offer the lowest price.

Company Name:

Date: _________________________________

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