RFQ Vendor Letter.pdf

U.S. Department of Justice

Federal Bureau of Prisons

United States Penitentiary Lee

P.O. Box 900, Jonesville, Virginia 24263-0900

September 3, 2021

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, United States Penitentiary Lee, Virginia, for the acquisition of one (1) x-ray inspection system with ancillary parts and services. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, vendors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site.

All potential offeror(s) are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2018) for Commercial Items. The solicitation also includes the clause FAR 52.204-13 (Oct 2018) System for Award Management. This clause requires all contractors doing business with the Federal Government to be registered in the System for Award Management (SAM) database. The process to register is free and can be completed at www.sam.gov. Offeror(s) MUST include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.

Offeror(s) with no registration or a registration status of inactive or disbarred will not be eligible to compete for this requirement. The offeror must be registered under NAICS 334519 in SAM to be considered.

The Government reserves the right to award item by item, by groups of items, or by aggregate, whichever is advantageous to the Government. The Government will award to one (1) responsible offerer(s) whose offer, conforming to the solicitation, is considered to be the best overall value to the Government, in regards to price and past performance. Price and past performance will be weighted equally. A purchase order will be issued for the award. This solicitation will be made available on or about September 3, 2021 and will be posted to the Federal Business Opportunities website, Beta.SAM.gov. This site provides all downloading instructions on how to obtain a copy of the solicitation. Hardcopies of the solicitation will not be available. This solicitation is unrestricted and all interested parties are encouraged to submit a quote. Interested parties are responsible for monitoring the Federal Business Opportunities website to ensure they have any available updates to the solicitation. The anticipated award date is September 17, 2021. An award notices will be posted to the Federal Business Opportunities website.

Each offeror shall carefully read and review each line item offered for bid, paying close attention to the description requested prior to offering your price. If you need to offer an equal substitute, please indicate the changes for the item you are bidding on.

Offers shall be received on or before the deadline of September 10, 2021, 2:00 pm Eastern Standard http://www.sam.gov/

Time, via email. No faxed offers will be accepted. Emailed quotes should be sent to j30johnson@bop.gov. A confirmation email will be returned for all emailed offers received.

Please do not submit quotes to any other email address. Quotes received after the deadline will not be considered.

Please call 276-546-9008 if you have any questions.

Sincerely, Jerry Johnson, Contract Specialist