STATEMENT OF WORK.docx

Statement of Work X-Ray Inspection System with Ancillary Parts and Service United States Penitentiary Lee

Background The Federal Bureau of Prisons, United States Penitentiary (USP) Lee, intends to make a single award for an x-ray inspection system, ancillary parts, and services. This system will be utilized in the institution warehouse located at the United States Penitentiary Lee, in Pennington Gap, VA, for the inspection of palletized items.

Place of Performance USP Lee Lee County Industrial Park Hickory Flats Road Pennington Gap, VA 24277

Requirements

The information listed below is not an all-inclusive list. Please refer to the requirements (line items) in block 20 of the SF-1449 for all of the requirements.

The contractor will be responsible for the installation of the awarded X-ray system in its entirety. This will include the testing of the equipment once installed to ensure all components are in good working order. The contractor will provide training to all Trust Fund staff on the use of the machine. The contractor will be responsible for the disposal of the old pallet x-ray scanner, Astrophysics XIS-1517, in its entirety. The contractor will also be responsible for any required licensing or permits for the disposal of the old pallet x-ray scanner.

The X-Ray machine should be a Smiths Detection HI-SCAN 145180-2is with Dual View X-Ray Monitor or equivalent. The equivalent should meet or exceed the below specifications:

· Must be able to scan palletized goods up to 57”W x 71”H

· Must be able to provide a horizontal and vertical view to decrease the inspection time.

· Must have a heavy duty roller conveyor, input and output, and must be able to withstand a minimum of 2 tons.

· System must contain a flat panel, energy efficient, LCD monitor and keyboard.

· System must provide a date and time stamp with a recall feature of previously Line items are listed for service and maintenance. In regards to the service and maintenance, the contractor shall:

· Perform the routine maintenance, repairs as needed, and radiation leak testing within 24 hours of being notified by the COR. If outside of normal business hours, the COR shall consult with the contractor to determine a mutually agreeable date and time to perform the service.

· The contractor shall provide contact information for technical support. The Government shall be able to contact technical support 24/7, every day of the year. Technical support shall be staffed with persons with sufficient knowledge to provide solutions on initial troubleshooting and initiation of a trouble ticket.

· USP Lee personnel shall contact technical support to:

· Perform initial troubleshooting of an issue with the x-ray machine

· Create a trouble ticket in the event the issue cannot be resolved via initial troubleshooting

· Schedule routine maintenance

· Schedule radiation leak testing

· Check the status of an open trouble ticket

· Once a trouble ticket has been issued, the contractor shall contact USP Lee within two (2) hours to schedule the repair. The repair shall be scheduled to occur within 24 hours of the issuance of the trouble ticket in accordance with the availability of the COR.

· Once a trouble ticket has been issued, in agreement with the issue described, the materials needed to repair the issue shall be ordered and received by the service technician prior to the scheduled time of repair. Since issues with the X-Ray machines can be complex in nature, if additional materials are required to repair the X-Ray machine, the additional materials shall be delivered with-in thirty-six (36) hours of the service technician notifying the contractor of the additional need.

· The contractor shall perform preventative maintenance complying with OEM’s preventative maintenance guidelines on each X-ray machine specified above. The preventative maintenance shall also include a single radiation leak test completed once per year. The contractor shall provide all materials necessary (consumables and parts) to complete the preventative maintenance. The preventative maintenance services shall be scheduled in accordance with the availability of the COR.

· The contractor will be responsible for all costs associated with on-site services to include, but not limited to: time, materials, shipping of replacement parts, and shipping of repairable parts to and from a repair facility.

The Government will make one (1) award to the vendor demonstrating the lowest pricing for the technically acceptable model. The Government reserves the right to not award all line items in the solicitation.

Delivery Delivery is required within 120 days of contract award. Scheduling will be coordinated with the Food Service Administrator. His contact information is Michael Ratkey, mratkey@bop.gov, (276) 546-0150 ext. 1226. The address for delivery is:

Contract Type

This contract will be Firm Fixed-Price (FFP).

Government Furnished Equipment/Information Not applicable to this contract.

Required Documents The contractor will provide an operator manual for the x-ray inspection system.

Attire While onsite, the contractor is expected to wear professional clothing appropriate to complete needed tasks during the installation process. The attire worn shall also be appropriate for the correctional environment. Contractors will be prohibited from wearing clothing that is green, orange, khaki, or camouflage in color.

Institution Security The Contractor and its’ staff agree to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. In addition, each Contractor employee may be required to attend an approximate four (4) hour orientation program at the institution and a “refresher” orientation must be completed annually. The purpose of this program is to familiarize Contractor employees with the institution’s operations, the institution, and general rules of conduct and procedures inside the institution. The Contractor’s cost for Contract staff to attend training shall be the responsibility of the Contractor. Contractor staff shall adhere to all institution regulations regarding conduct and performance. Contractor staff will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his/her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contract. The Contractor’s personnel will be required to record the date of service, time of arrival, and departure in the log. Items brought into the institution will be searched and scanned as needed.

Investigative Procedures

The employees of the Contractor entering the institution shall meet certain security requirements to receive an institutional pass as required by Bureau of Prisons Program Statement 3000.03 dated December 19, 2007. Primary concerns are the amount of contact that may occur between the Contractor and his/her employees with the inmate population during the performance of the services.

The program manager or the COR at each institution is responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is completed on all Contract staff that may need access inside the confines of the secure perimeter. The personnel department will establish a security file that will be maintained on each of the Contractor’s employees from the beginning of the contract through its duration. The following investigative procedures will be performed:

1) National Crime Information Center (NCIC) check; 2) DOJ-99 (Name Check); 3) FD-258 (fingerprint check); 4) Law Enforcement Agency checks; 5) Vouchering of Employers; 6) Resume/Personal Qualifications; 7) OPM-329-A (Authority for Release of Information); 8) National Agency Check and Inquiries (NACI) check (if applicable); and 9) Urinalysis Test (for the detection of marijuana and other drug usage).

The Contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearances will be unable to perform services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the appropriate institution. All persons are advised that a urinalysis test for the detection of marijuana and other drug usage shall be performed. Any person(s) testing positive shall be disqualified from performing under the resulting contract. Any individual employed by the Contractor deemed not suitable by the Bureau of Prisons will not be granted access to perform services under the contract.

4 | Page