RFQ Server.docx

FROM

Name:

E-mail

Address:

DATE:

REFERENCE #:

Buffalo Zoo 300 Parkside Avenue Buffalo N.Y. 14214 716-837-3900

REQUEST FOR QUOTATION

OVERVIEW: The Buffalo Zoo is one of the oldest zoos in the United States having been established in 1875. Over the past 151 years, the Zoo has developed into the number one cultural attraction in Western New York. Maintenance requirements and needed updates are a constant challenge in keeping the Zoo accredited and functioning.

In recent years, the server that our camera system operates on has become outdated. The existing 72TB server operates on Pelco Network Video Recorder and is expected to reach end of life by December 31st, 2026. The Zoo is soliciting bids from contractors that are experienced in security systems and site protection systems. This is a turnkey project.

REQUIREMENTS: The following documents must be included for submittal packages to be considered.

1. Scope of work

· Clearly outline the scope of work for the repair of our current security system.

2. Proposal

· Provide a complete turnkey cost breakdown including labor and materials.

3. Signed Contractor Code of Conduct Form

· The completed and signed form must be included in the submission

4. Insurance Certificates

· Provided certificate and state insurance coverage for the scope of the project.

5. Warranty Information

· Provide details of warranties for materials and labor

6. Letter of Explanation (If Applicable)

· In any case where mentioned documents cannot be submitted, include a letter explaining the reason for the omission

Failure to include any of these documents will result with the bid being disqualified.

Security Server Upgrade – The existing security camera server is a 72 TB unit that currently operates on the Pelco Network Video Recorder. This server is expected to reach the end of its life by December 31st of this year. The Pelco system currently has 160 total license which would need to be migrated to the new server. The Buffalo Zoo is looking to replace this server and migrate our data. This can be done on either a physical server or cloud server, all options should be included in the quote. The Buffalo Zoo is a tax exempt organization as it maintains 501(c)(3) status.

Security Server Upgrade (Please Provide Quotes for Each Option):

· Replace existing on premise Pelco VX Server with a new 64TB, 96 TB, or cloud-based server.

· Migrate existing licenses from the old server to the new server.

· If offering a cloud-based option, please include the estimated cost per year.

· The new server should be able to integrate with all existing cameras.

Work Duration:

· Proposals should include a projected duration of work for each phase of the project.

Material Specifications:

· Proposals should detail the method of repair for completion, including a list of all materials to be used.

· Provide material data sheets.

· Include expected lifespans for materials used.

TERMS AND CONDITIONS: All proposals should be as detailed as possible showing materials to be used and expected lifespans. The proposal should include projected durations along with potential commencement dates.

Work will be done during normal work hours, 7:30am-4:00pm, Mon-Fri. Any work done outside of these hours will need prior approval. Work times may be affected by animal welfare needs in adjacent exhibits.

To gain a deeper understanding of the project, we encourage a guided walk-through of the exhibits. Please contact Will Guagliardo @716-995-6140. Kindly note that all walk-throughs must be previously arranged and visits without prior arrangement will not be permitted.

All Bids should be sent to the attention of Will Guagliardo via mailing to the Buffalo Zoo, delivering to the zoo (please use Gate #1 and see receptionist) or e-mail to wguagliardo@buffalozoo.org The deadline for submission is November 2nd, 2026.

image1.jpeg