RFQ_-_S2620014_NCR_2_Pest_.docx

California Department of Fish and Wildlife Agreement Number: S2620014

Request for Quote – Personal Services Notice to Prospective Bidders 08/13/2026 RFQ Number and Name: S2620014, NCR 2 Pest Control & Door Sweep Installation RFQ Submission Deadline: 08/28/2026 The California Department of Fish and Wildlife (CDFW), invites you to review and respond to this Request for Quote (RFQ).

All agreements entered into with the State of California will include by reference General Terms and Conditions (02/2025) and Contractor Certification Clauses (04/2017) that may be viewed and downloaded at:

· General Terms and Conditions (GTC 02/2025)

· Contractor Certification Clauses (CCC 04/2017) Questions concerning this RFQ must be submitted by email to the CDFW RFQ Contact:

Julie Langley julie.langley@wildlife.ca.gov

General Information A. Agreement Term The contract term will be from October 01, 2026, or upon contract approval, whichever is later, through June 30, 2029.

B. Contract Budget Amount The contract maximum will be set based on the awarded vendor’s total quote.

C. Purpose and Description of Services The North Central Region 2 campus requires pest management services to ensure that the campus is clean and safe for staff and visitors. In addition to insects, arachnids, and other such pests, the campus has incessant rodent issues where pests have been known to damage hundreds of dollars’ worth of valuable property and leave feces and urine, increasing the risk of health hazards. A monthly service is needed to maintain pest control and promptly address any issues that may arise.

Also, to help prevent pests from entering the NCR 2 HQ. warehouse, the Department purchased two Xcluder door sweeps that need to be fitted and securely installed on the two warehouse rollup doors to minimize gaps between the bottom of the doors and the floor. Installation includes cutting the door sweeps to size and drilling or other minor modification necessary for proper installation.

For a detailed description of work to be performed, see Exhibit A, Scope of Work, which is attached hereto within the sample DFW 210 standard agreement.

D. Eligible Bidders The bidder must be legally constituted and qualified to do business within the State of California (registered with the Secretary of State). Except for bidders whose legal status precludes incorporation (i.e., public agencies, sole proprietorships, and partnerships), bidders that are not fully incorporated by the deadline for submitting sealed bids will be disqualified.

The bidder must also not be listed on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

P.O. Box 944209 Sacramento, CA 94244-2090 wildlife.ca.gov

NCR 2 HQ

S2620014, NCR 2 Pest Control & Door Sweep Installation

Conserving California’s Wildlife Since 1870

CDFW SFC RFQ (06/2026)

Submittal Checklist & Required Attachments Attachment 1 - RFQ Submission Checklist Complete this checklist to confirm the items in your quote. Place a check mark or “X” next to each item that you are submitting to the State. For your quote to be responsive, all attachments must be included in your quote submission. Email completed quote submission to the RFQ Contact: julie.langley@wildlife.ca.gov .

· Attachment 1. RFQ Submission Checklist

· Attachment 2. Quote Sheet

· Attachment 3. Payee Data Record (STD 204)

· Attachment 4. Contractor’s Certification Clauses

· Attachment 5. Darfur Contracting Act Certification

· Copy of Valid California Business License Company Contact Information:

1. Company Name:

1. Telephone Number:

1. Email Address:

1. Address:

1. Contact Name (Print):

1. Title:

1. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

6. California Small Business, Yes/No _____ If yes, enter certification number:

6. Disabled Veteran Business Enterprise Yes/No _______ If yes, enter certification number:

NOTE: A copy of your Certification is required, and MUST be included if either of the above items are checked “Yes”.

Attachment 2 - Quote Sheet

In submitting a quote, I agree to provide to CDFW monthly Pest Control services and a one-time installation of two door sweeps in accordance with the specifications, terms, and conditions contained herein, at the unit rates noted below. Rates include all Contractor costs including but not limited to labor, taxes, transportation, and all other expenses necessary under the performance of this contract.

A. Operating Expenses from Contract Approval – June 30, 2027

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

Cost

One-Time Service

Total

B. Operating Expenses for July 1, 2027 – June 30, 2028

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

C. Operating Expenses for July 1, 2028 – June 30, 2029

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

Attachment 3 - Payee Data Record (STD 204) A completed Payee Data Record is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

STD 204 Payee Data Record This form is available at: www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf The STD 205 is optional. It is used to provide remittance address information if different than the mailing address on the STD 204 – Payee Data Record. Use this form to provide additional remittance addresses and additional Authorized Representatives of the Payee not identified on the STD 204.

STD 205 Payee Data Record Supplement This form is available at: www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

Attachment 4 - Contractor Certification Clauses

A completed Contractor Certification Clause is required with your bid. Please use this link to go directly to the form:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE

Attachment 5 – Darfur Contracting Act Certification A completed DARFUR Contracting Act Certification is required with your bid. Please use this link to go directly to the form:

https://www.dgs.ca.gov//-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf

NCR 2 HQ

S2620014, NCR 2 Pest Control & Door Sweep Installation

1. Introduction of Services

The Contractor agrees to provide to the California Department of Fish and Wildlife (CDFW) monthly pest services and a one-time installation of two door sweeps in accordance with the specifications, terms, and conditions contained herein.

2. Location of Services

The services will be performed at the following locations*:

· American River Trout Hatchery (ARTH):

2101 Nimbus Road, Rancho Cordova, CA 95670

- Main Building

- Garage

- Residence 400

- Residence 401

· Fish Health Lab. (FHL):

2111 Nimbus Road, Rancho Cordova, CA 95670

- Main Building

· North Central Region 2 Headquarters (NCR 2 HQ.):

1701 Nimbus Road, Suite A, Rancho Cordova, CA 95670

- Office Building and Warehouse

- Shipping Containers

*See Exhibit A, Attachment 1 – Pest Control Campus Map to reference each service location.

3. Service Schedule

The services will be provided between standard business hours, except on holidays. The Contractor will be required to obtain agreement, in writing, from the CDFW Contract Manager for any changes to the service schedule.

4. Project Officials

Rancho Cordova, CA 95670

CDFW – North Central Region 2 HQ.

Rancho Cordova, CA 95670

To Be Determined

Either party may make changes to the Project Officials by giving written notice to the other party. Said changes will not require an amendment to this Agreement.

5. Scope of Work

A. Background and Objectives

The North Central Region 2 campus requires pest management services to ensure that the campus is clean and safe for staff and visitors. In addition to insects, arachnids, and other such pests, the campus has incessant rodent issues where pests have been known to damage hundreds of dollars’ worth of valuable property and leave feces and urine, increasing the risk of health hazards. A monthly service is needed to maintain pest control and promptly address any issues that may arise.

Also, to help prevent pests from entering the NCR 2 HQ. warehouse, the Department purchased two Xcluder door sweeps that need to be fitted and securely installed on the two warehouse rollup doors to minimize gaps between the bottom of the doors and the floor. Installation includes cutting the door sweeps to size and drilling or other minor modification necessary for proper installation.

B. Work to be Performed

1. The Contractor will provide the following services:

a) Task 1 – Provide Onsite Binders

i. The Contractor will provide binders to be kept at each of the three facilities that will include the following:

· Agreement - Scope of Work

· 8538, Pesticide Disclosure Notice

· Safety Data Sheets (SDS) for Products and Chemicals Used

· Business and Structural Pest Control Board License

· List of Targeted Pests

· Pest Thresholds and Recommended Actions

· Site Map Showing All Devices with Corresponding ID Numbers

· Service Reports and Device Trending Reports

· Area for Staff to Report Potential Pest Issues

· Sign-in Sheet for Each Visit

b) Task 2 – Provide Onsite Pest Control Traps and Devices:

i. The Contractor will provide indoor traps on an as-needed basis for the interior of the buildings, warehouse cages, resident houses, and shipping containers.

ii. Except for the resident houses and shipping containers, the Contractor will provide exterior bait stations and position them at 25–75-foot intervals around the exterior of each building and as needed on both sides of all outside exit/entry doors.

Each device must have a proper label in accordance with rules/regulations and will include:

· Wall Sign or Label Identifying Each Device

· Unique Device Number to Match a Site Map and Service Reports

· Company Name and Phone Number

· Warning Language: “Authorized Personnel Only” or “Do Not Touch”

Note: Only indoor traps not needing to be secured in a tamperproof station do not need wall signs or labels.

c) Task 3 - Pest Control Service:

i. The Contractor agrees to provide all labor, equipment and materials necessary to perform the pest control services below. The Contractor must utilize the most environmentally safe and humane methods to control pest problems.

· The Contractor will perform routine pest control services monthly on a mutually agreed upon date with the Contract Manager.

· The Contractor will check in with staff at each office to review the binder for any updates on pest issues and to sign in.

· Pests to be controlled are as follows:

Ants, Spiders , Fleas, Silverfish, Crickets, Yellow Jackets, Bees, Wasps, Centipedes, Millipedes, Scorpions, Earwigs, Mites, Cockroaches, Rats, Mice, Ticks, Bugs, Beetles and Dust Mites.

· Pests not covered under this agreement are:

Snakes, Squirrels, Termites, Mosquitos, Bats and Worms.

· Spider webs to be removed monthly from the exterior of these buildings:

ARTH:

Main Building Garage Residence 400 Residence 401

FHL:

Main Building

NCR 2 HQ.:

Office Building and Warehouse

· The Contractor will take all necessary precautions to protect service locations. The Contractor will remove and dispose of all debris created during the performance of services.

· The Contractor agrees not to interfere, in any way, with the public’s privilege of ingress and egress and use of the hatchery area.

· If the Contractor has any concerns before leaving the grounds, the Contractor must notify the Contract Manager, Hatchery Manager or CDFW staff for the facilities below.

ARTH: Dale Burkett, Doug Langley or Diane Sieving at 916 358-2865

FHL: Kavery Mukkatira at 916 358-2822 or Kevin Kwak at 916 358-1489

NCR 2 HQ.: Alice Fong, Contract Manager at 916 618-1770

· If pest activity occurs between scheduled service visits, the Contractor agrees to provide additional callback services as needed at no additional charge, provided the pest activity is within the scope of this agreement.

· Important Notice:

Before entering any resident’s backyard, the Contractor must first inform staff at the ARTH office to obtain confirmation that entry and service is authorized.

Residents at this facility have household pets so all products and chemicals used must be pet-safe, non-toxic and safe to use around children.

For ARTH Residence R-401: Chemical applications are permitted in the backyard, except in or around the fenced chicken enclosure.

d) Task 4: Installation of Two Door Sweeps

i. The Contractor will install two (2) 12-foot Xcluder door sweeps, furnished by CDFW, on the two (2) existing warehouse rollup doors at NCR 2 HQ. The Contractor will be responsible for accurately measuring, cutting, fitting, drilling, as necessary, and securely fastening the door sweep material to ensure a proper installation. All drilling, cutting, and other modifications will be performed in a manner that does not damage, interfere with, or impair the safe and proper operation of the rollup doors. The Contractor will ensure the completed installation provides a secure and effective seal along the bottom of each door.

C. Schedule of Completion Dates

*Changes to due dates must be agreed upon in writing by the Contractor and CDFW Contract Manager. Due dates must fall within the term of the contract.

6. Contractor Minimum Qualifications/Requirements

A. The Contractor must possess a valid Structural Pest Control Board License issued by the Department of Consumer Affairs throughout the term of the agreement.

7. Insurance Requirements

The Contractor will be required to maintain the following insurance coverage throughout the duration of this agreement and must supply proof of coverage upon request by CDFW. Insurance must be in accordance with the Exhibit D CDFW Additional Provisions.

A. Commercial General Liability (limits not less than $1,000,000 per occurrence with a $2,000,000 annual policy aggregate)

B. Automobile Liability (limits not less than $1,000,000 combined single limit per accident)

C. Pollution Liability (limits not less than $1,000,000 each occurrence and $2,000,000 aggregate which may include Pesticide/Herbicide Applicator Coverage if applicable, or its equivalent)

D. Workers Compensation and Employers Liability (limits of $1,000,000 are required. The waiver of subrogation endorsement must also be provided).

The above policies must each be endorsed to include “the State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”.

(Version 05/2024)

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein.

B. The Contractor will be paid monthly in arrears, upon submission of an invoice, which properly details all charges, expenses, direct and indirect costs. Invoices must be submitted to:

C. The invoice will be forwarded to the California Department of Fish and Wildlife (CDFW) Accounting Claims Section by the CDFW Contract Manager. Payment of any invoice will be made only after receipt of a complete, supported, documented, and accurately addressed invoice. All invoices must be approved by the Contract Manager.

D. The invoice must contain the following information:

1. The word “Invoice” in a prominent location at the top of the page(s)

2. Printed name of the Contractor

3. Business address of the Contractor including P.O. Box, City, State, and Zip Code

4. Name of the CDFW Region/Division being billed (see section 1.B. above)

5. The date of the invoice and the time period covered

6. The agreement number upon which the claim is based

7. An itemized account of the services for which the CDFW is being billed. Include all of the following:

a. The time period covered by the invoice, i.e., the term “from” and “to”

b. A description of the services performed

c. The method of computing the amount due based on a line item budget/cost reimbursement method. Payments will be made by the State to the Contractor, in arrears, upon receipt of an itemized invoice showing the time period covered and the work items accomplished. The invoice must be itemized using the categories and following the format of the attached budget.

d. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice; the total amount due must include all costs incurred by the Contractor under the terms of this agreement; and

e. The original or verified electronic signature of the Contractor (not required of established firms or entities using preprinted letterhead invoices).

8. The Contractor agrees to accept payment only in the form of a warrant issued by the California State Controller’s Office (SCO). No other payment method will be made in the payment of these invoices.

2. CONTRACT WRITTEN PRIOR TO APPROVAL OF THE BUDGET ACT

A. It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays.

B. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement will be of no further force and effect. In this event, the State will have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor will not be obligated to perform any additional provisions of this Agreement.

D. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State will have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to the Contractor to reflect the reduced amount.

3. ADVANCE PAYMENTS, ASSEMBLY BILL 590

A. Advanced payments (not exceeding 25% of contract amount) may be authorized by the State to community based private nonprofit agencies that satisfy the minimum requirements outlined in Government Code 11019.3 (c)(2)(A)(i-viii).

B. The private nonprofit agency must demonstrate status in good standing under Section 501(c)(3) of the Internal Revenue Code, provide supporting documentation, and receive approval from the CDFW Contract Manager.

C. Advanced payment funds must be deposited into a federally insured account in the Contractor’s name that provides the ability to track interest earned and withdrawals. Any accumulated interest will be deemed to be contract money and subject to federal and state laws and regulations.

D. The Contractor must provide progress reports on the expenditure of advanced funds (no less than quarterly) that include a summary of the work to be completed, proof of expenditure, and other associated information determined by the CDFW Contract Manager.

E. Funding provided as advance payment but not expended within the contract period must be returned to CDFW.

4. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

5. TIMELY SUBMISSION OF FINAL INVOICE

A final undisputed invoice must be submitted for payment no more than thirty (30) calendar days following the expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the Contract Manager. Said invoice should be clearly marked “Final Invoice,” thus indicating that all payment obligations of CDFW under this Agreement have ceased and that no further payments are due or outstanding.

6. LINE ITEM BUDGET

The Contractor will provide to CDFW monthly pest control services in accordance with the specifications, terms, and conditions contained herein, at the unit rates noted below. Rates include all Contractor costs including but not limited to labor, shipping, transportation, taxes, travel, parking and all other expenses necessary under the performance of this contract.

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will be reimbursed at the unit rates identified below to a total cost that must not exceed To be determined by quote ($TBD).

A. Operating Expenses from Contract Approval – June 30, 2027

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

Cost

One-Time Service

Total

B. Operating Expenses for July 1, 2027 – June 30, 2028

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

C. Operating Expenses for July 1, 2028 – June 30, 2029

# of Months

Total

American River Trout Hatchery Includes: Main Building, Garage, Residence 400 and Residence 401

Fish Health Lab Includes: Main Building

North Central Region 2 HQ.

Includes: Office/Warehouse Building and Shipping Containers

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