RFQ PR12842540.pdf

Request for Quotations: PR12842540 – Cargo Box Vehicle Date of issuance: October 23rd, 2024 Deadline for quotes: November 15th, 2024, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

PR12842540 – Cargo Vehicle

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is PR12842540 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (see evaluation factors in section III). We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The price listed below shall include all labor, materials, overhead, profit, transportation, and installation on site necessary to deliver the required items to U.S. Embassy in Podgorica, Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 60 days.

E. Vehicle should be supplied with relevant manuals, necessary certifications, warranty, and technical documentation.

F. Maintenance and servicing of the vehicle with the authorized company in Montenegro is required. The offeror must provide proof authorized maintenance availability.

1.2. Specifications

Requested items must meet or exceed the below minimum technical specifications, warranty and other terms as stated. The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Minimal Technical Specifications for the Vehicle

Minimum technical specifications for the Vehicle

Same or similar to MOVANO ALU BOX L3 2.2D MT6 3500

Cargo Box Vehicle (Driver + 2 passenger + cargo space)

Engine type: Diesel

Must meet EU Standards

Cargo box/material: SIP insulated metal.

Length and height of the vehicle: min. 6000mm x 2200mm

Width of the vehicle(with/without rearview mirrors): min. 2600/2000mm

Dimensions of cargo box(L x W x H): min. 3600mm x 2000mm x 2000mm

Engine Output: min. 100kw/140ks

Engine size and displacement: min. 2100 ccm

Gross Payload (Kg) min: 950kg

Cargo Box doors: rear double-door

Must have van lift ramp

Loading ramp gross payload (Kg) size: min. 500kg

Loading ramp width: min. 1500mm

Loading ramp depth: min. 1200mm

Transmission: manual

Passenger capacity: 3 passengers

Power steering

Height adjustable steering wheel

Automatic climate control

Air conditioning

Radio AM/FM/DAB

Speaker System

10’ color touch multimedia control monitor

USB-A/USB-C Port

Bluetooth system for hands-free calling

Airbags: Driver and passenger front and side airbags

Electronic stability control

All season tires

Spare wheel

Electrical side mirrors

Multi-function steering wheel

Rear parking camera system

Front and rear parking sensors

Central door lock with remote control

Electronic stability control

Emergency brake assistant

LED Headlights

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination to

U.S. Embassy Podgorica Dzona Dzeksona 2 81000 Podgorica

Montenegro

B. Delivery time shall be no later than 240 days from award date.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least 5 working days will be required.

1.4. Warranty:

Offeror shall provide at least 24-month warranty on the vehicle and post-sale service. If any of the items is received damaged, contractor shall provide a replacement.

Offeror shall ensure that there is authorized maintenance available in Montenegro for the offered models and provide the authorized maintenance location and contact. If the offeror is not an authorized maintenance provider in Montenegro for the offered vehicle, they must provide proof in a form of a signed memorandum from the Montenegrin authorized maintenance provider, where they confirm that they will perform maintenance under warranty and general maintenance for the vehicle.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the

CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period, authorized maintenance, and delivery plan/deadline)

3. Technical proposal (photos and exact specifications of the offered model, location and contact of the authorized maintenance provider, proof of authorized maintenance)

4. SAM.gov registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

52.212-2 - Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical capability of the offered item

2. Price

3. Past Performance

Technical capability and past performance, when combined, are equally as important as the price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical quotation over another. Thus, to the extent that quoter’s technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: November 15th, 2024, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.

mailto:PodgoricaSolicitations@state.gov