RFQ PR12632069.pdf

Request for Quotations: PR12632069 – Procurement of Two (2) Sport Utility Vehicles (SUVs) Date of issuance: June 26th, 2024 Deadline for quotes: July 15th, 2024, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

PR12632069 – Procurement of Two (2) Sport Utility Vehicles (SUVs)

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is PR12632069 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (see evaluation factors in section III). We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The price listed below shall include all labor, materials, overhead, profit, transportation, and installation on site necessary to deliver the required items to U.S. Embassy in Podgorica, Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Vehicle should be supplied with relevant manuals, necessary certifications, warranty, and technical documentation.

F. Maintenance and servicing of the vehicle with the authorized company in Montenegro is required. The offeror must provide proof authorized maintenance availability.

1.2. Specifications

Requested items must meet or exceed the below minimum technical specifications, warranty and other terms as stated. The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Minimum Technical Specifications for the Sport Utility Vehicle (SUV)

Engine type: Diesel Engine Output: 80 kw - 90 kW.

Engine size and displacement: four cylinder, 1460 ccm – 1700 ccm Must meet EU Standards

Trunk capacity: Minimum 420 liters Manual transmission, 5 or 6 speed gearbox

Drivetrain: Front wheel drive Fuel tank capacity: Minimum 50 liters

Power steering Height adjustable steering wheel

Central power locking Front and Rear parking sensors, and/or rear parking camera.

If the vehicle has “Stop & Go” function, it must have the ability to override the function Air Conditioning

Anti-lock Brake System Airbags: Driver and passenger front airbags, front and rear seat side impact airbags

Electronic stability control Power windows front and rear

Daytime driving lights Metallic Color

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination to

U.S. Embassy Podgorica Dzona Dzeksona 2 81000 Podgorica

Montenegro

B. Delivery time shall be a maximum of 90 days from award date.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least 5 working days will be required.

1.4. Warranty:

Offeror shall provide at least 24-month warranty on the product and post-sale service, without a mileage limitation. If any of the items is received damaged, contractor shall provide a replacement.

Offeror shall ensure that there is authorized maintenance available in Montenegro for the offered models and provide the authorized maintenance location and contact.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the

CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period, authorized maintenance, and delivery plan/deadline)

3. Technical proposal (photos and exact specifications of the offered model(s))

4. SAM.gov registration (mandatory for awards exceeding $25,000)

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible quoter(s).

Quotations will be evaluated individually on a per vehicle basis, meaning that the purchase orders for vehicles may be awarded to different quoters. The Government reserves the right to reject proposals that are unreasonably low or high in price. Offerors are welcome to submit quotes for one or both vehicles.

52.214-22 - In addition to other factors, bids will be evaluated based on advantages and disadvantages to the Government that might result from making more than one award (multiple awards). It is assumed, for the purpose of evaluating bids, that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this solicitation, and individual awards will be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed administrative costs.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: July 15, 2024, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

mailto:PodgoricaSolicitations@state.gov

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.