RFQ PR12609921.pdf

Request for Quotations: PR12609921 – Electric Cargo Vehicle Date of issuance: July 12th, 2024 Deadline for quotes: July 29th, 2024, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

PR12609921 – Electric Cargo Vehicle

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number is PR12609921 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (see evaluation factors in section III). We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The price listed below shall include all labor, materials, overhead, profit, transportation, and installation on site necessary to deliver the required items to U.S. Embassy in Podgorica, Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Vehicle should be supplied with relevant manuals, necessary certifications, warranty, and technical documentation.

F. Maintenance and servicing of the vehicle with the authorized company in Montenegro is required. The offeror must provide proof authorized maintenance availability.

1.2. Specifications

Requested items must meet or exceed the below minimum technical specifications, warranty and other terms as stated. The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Minimal Technical Specifications for the Vehicle

Vehicle (Driver + 1 passenger + cargo space) Similar to Toyota PROACE CITY Electric

7 years of warranty period or 150,000 km

Battery range – 330 km minimum Battery capacity – 50 kwh

Engine type: Electric Engine Output: min. 100kw/ 136hp

Automatic Cargo space capacity – up to 3.3 m3

Load capacity – up to 1,000 kg Passenger capacity: driver + 1 passengers

Power steering ABS (Anti-lock Brake System)

BA (Brake assistance) EBD (Electronic Brake force Distribution)

VSC (Vehicle Stability Control) Airbags: Driver and passenger front and side airbags

TPMS (Tire pressure sensors) ESC (Electronic Stability Control)

HAC (Hill Assist Control) AEB (Automatic brake system in danger of collision)

Rear parking sensors 16” steel rims

Tires 205/60 R16 Electrically adjustable exterior mirrors

Automatic wipers with rain sensor Fog lights

Electric movement of the front windows Led front/ rear light

Central locking with remote control Side sliding door on the right side

Spare wheel Air conditioning

Radio AM/FM/DAB Speaker System

10’ color touch screen USB-A/USB-C Port

Bluetooth system for hands-free calling Fixed partition wall between passenger and cargo space

The driver’s seat adjustable in height Independent driver’s seat

Compartment above the head of the driver and passenger Reading lights

Rubber carpets Center console (between driver and passenger)

Rear window safety cover Parking sensors front and rear

Safety lock for rear and side sliding doors Tire bag set

Color: Metallic/Gray

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination to

U.S. Embassy Podgorica Dzona Dzeksona 2 81000 Podgorica

Montenegro

B. Delivery time shall be no later than 240 days from award date.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least 5 working days will be required.

1.4. Warranty:

Offeror shall provide at least 24-month warranty on the vehicle and post-sale service. The battery should have a warranty of at least 7 years or 150,000km. If any of the items is received damaged, contractor shall provide a replacement.

Offeror shall ensure that there is authorized maintenance available in Montenegro for the offered models and provide the authorized maintenance location and contact.

1.5. Value Added Tax (VAT)

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the

CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period, authorized maintenance, and delivery plan/deadline)

3. Technical proposal (photos and exact specifications of the offered model, location and contact of the authorized maintenance provider)

4. SAM.gov registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

52.212-2 - Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical capability of the offered item

2. Price

3. Past Performance

Technical capability and past performance, when combined, are equally as important as the price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical quotation over another. Thus, to the extent that quoter’s technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Offers are due by: July 29, 2024, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.

mailto:PodgoricaSolicitations@state.gov