RFQ-P027-07 New Pulaski School Bid.pdf

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City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFQ/P027-07 NEW PULASKI SCHOOL

Project ID: RFQ/P027-07

RELEASE DATE: June 29, 2026

RESPONSE DEADLINE: July 29, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFQ/P027-07

Title: RFQ/P027-07 New Pulaski School

Table Of Contents

1. LEGAL NOTICE

2. INSTRUCTIONS TO PROPOSERS

3. PROJECT SCOPE

4. VENDOR SUBMISSION FORMS

Attachments:

A - 6.29.2026 RFQ-P027-07 New Pulaski School-Project Mgmt Owners Rep Services (w Exhibits A-I)

B - Form of Contract

C - Insurance Requirements

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS/PROPOSALS

The City of Meriden is accepting electronic qualifications/proposals for:

Project Management and Owner’s Representative Services

RFQ/P027-07 New Pulaski School

The City of Meriden is requesting qualifications/proposals from qualified firms to provide comprehensive project management and owner’s representative services to the Meriden Public School District (the “District”) and City, in connection with the planning, design, construction, and closeout of a project for the construction of the new Casimir Pulaski Elementary School and grounds (the “Project”) at 1 King Place, Meriden, Connecticut

06451 (the “Property”), and in connection with an anticipated school building project grant from the State of

Connecticut for the Project. The selected firm will be the owner’s representative and project manager engaged by the City for the Project (the “Owner’s Project Manager” or “OPM”). This solicitation is both a request for qualifications and a request for proposals (“RFQ/RFP”). This RFQ/RFP has been publicly advertised.

The project management and owner’s representative services (the “Services”) to be performed and provided by

OPM are described in the Instructions to Proposers and Exhibit A of this RFQ/RFP, and will generally include, for the Project, advisory, Project representative, and Project management services furnished to the City and the

School Building Committee for the Project (the “SBC”), the District, the Meriden Board of Education, and the

District Superintendent, during and for the planning, design, procurement, implementation, construction, and closeout of the Project. The Services will also include administration and closeout of a school building construction project grant for the Project from the State of Connecticut through the Connecticut Department of Administrative Services (“CTDAS”) which is anticipated to be received by the District.

Please see Sections 5 through 8 of the following Instructions to Proposers for important details about the

RFQ/RFP submission process and requirements. This RFQ/RFP, with Instructions to Proposers and other documents which are a part of this RFQ/RFP, are available for downloading on the Connecticut Department of

Administrative Services Contracting Portal which may be accessed at https://webprocure.proactiscloud.com (“State Portal”) and and on City’s website (“City Website”) at the following URL: https://procurement.opengov.com/portal/meridenct. Legal notice of this RFQ/RFP, inviting electronic qualifications and electronic proposals has been published in a local newspaper.

Qualifications submissions and fee proposals submitted by Proposers in response to this RFQ/RFP (collectively

“Submissions”) must be received by the City’s Purchasing Department via the City eProcurement Portal, no later than 11:00 a.m. EST, on JULY 29, 2026. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses to the RFQ/RFP will not be accepted after the submission deadline regardless of any technical difficulties. To submit Submissions through the City eProcurement Portal, Proposers must first register with OpenGov using the “sign up” function at the following

URL link: https://procurement.opengov.com. Responses to the RFQ/RFP will be locked and digitally encrypted until the submission deadline passes.

Proposers must follow the process in the “Proposals” menu on the City eProcurement Portal for the RFQ/RFP in submitting a response to the RFQ and a separate response to the RFP, both in accordance with the https://webprocure.proactiscloud.com/ https://procurement.opengov.com/po1tal/meridenct https://procurement.opengov.com/ requirements set forth in the Instructions to Proposers. Submissions must be submitted as separate electronic

PDF files, each with a filename indicating the name of the Proposer, and the words, as applicable:

“RFQ Response - RFQ/P027-07 New Pulaski School 7/29/2026 11:00 a.m.”

or “RFP Response - RFQ/P027-07 New Pulaski School 7/29/2026 11:00 a.m.”

Neither the Fee Proposal Form nor fee or hourly rate information shall be included with any qualifications submission in response to the RFQ, and may only be included in the Proposer’s PDF file containing their proposal in response to the Request for Proposals. Submissions received later than the time and date specified will not be considered. After Submissions have been opened by the City, no Proposal may be modified or withdrawn for ninety (90) days after the date Submissions were opened.

A Mandatory Pre-Proposal Meeting will be held on Wednesday, July 8, 2026, 10:00 am at 1 King Place, Meriden, CT 06451.

Any questions and requests for information concerning this solicitation shall be submitted only electronically to the City of Meriden Purchasing Department through the City eProcurement Portal for the RFQ/RFP at https://procurement.opengov.com/portal/meridenct, no later than July 15, 2026 at 11:00a.m. Under no circumstances will the City respond to non-written questions or requests for information. Responses to questions and requests for information by the City will be provided by addendum to this RFQ/RFP, posted on the State Portal and on the City eProcurement Portal no later than July 22, 2026.

No Proposer or prospective Proposer shall have any contact or communication with any member of the City, the

SBC, District, or Meriden Board of Education officer, representative, employee, or member of any board, commission or committee, regarding this procurement during the pendency of this procurement, except as expressly provided and permitted in this RFQ/RFP and the Instructions to Proposers. Failure to comply with these conditions will result in the disqualification of a noncomplying Proposer.

The City reserves the right to: amend or withdraw this RFQ/RFP for any reason; to accept or reject any or all qualifications or proposals submitted; to waive any irregularities, informalities or technical or non-material omissions or deficiencies in any such submission(s); and make such award (or make no award) of a contract in connection with this RFQ/RFP, all as determined by the City, in its discretion, to be in the best interest of the City and District. Submissions, including qualifications submissions and/or proposals, may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incompleteness. Submitted qualifications or submitted proposals may also be rejected if, in the opinion of the City, the same do not meet the standard of quality established by this RFQ/RFP. Any or all Submissions of qualifications and/or proposals may be rejected if there is any reason to believe that collusion exists among two or more parties who submit qualifications and proposals. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the City to reject any and all qualifications or proposals submitted, in whole or in part.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond to this RFQ/RFP.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: June 27, 2026

INSTRUCTIONS TO PROPOSERS

1. SUMMARY

The City of Meriden is requesting qualifications and proposals from qualified firms to provide comprehensive project management and owner’s representative services to the Meriden Public School. This will include the planning, design, construction, and closeout of a project for the construction of the new Casimir Pulaski

Elementary School and grounds at 1 King Place, Meriden, Connecticut 06451.

**Please see Attachment A and download entire RFQ/P027-07 with complete instructions**

2. TIMELINE

Release Project Date: June 29, 2026

Pre-Proposal Meeting (Mandatory): July 8, 2026, 10:00am

1 King Place Meriden, CT 06451

Question Submission Deadline: July 22, 2026, 4:00pm

Response Submission Deadline: July 29, 2026, 11:00am

Interviews : Week of August 17 -21, 2026

Meriden City Hall

Anticipated Award : Week of August 24, 2026

3. 1. INTRODUCTION

The City is requesting sealed qualifications and sealed proposals from qualified firms to provide comprehensive project management and owner’s representative Project advisory, Project representative, and Project management services for the City and SBC, and the District, during and for the planning, design, procurement, implementation, construction, and closeout of the Project, as well as for the administration and closeout of a school building construction project grant for the Project from the State of Connecticut through CTDAS

(collectively the Services). The Services by the firm selected as OPM for the Project shall be consistent with, and as needed to support the Owner, the Project design team, and the Project construction manager in achieving the requirements and goals for the Project set forth in the District’s Educational Specifications for the Project dated September 26, 2025 (the “Educational Specifications”) appended as Exhibit F.

The Phase II Environmental Site Assessment for the Property dated June 2016 and prepared by Fuss & O'Neill, is also appended as Exhibit H to this RFQ/RFP.

The Educational Specifications and other documents which are a part of this RFQ/RFP may be downloaded from the State Portal the following URL link: https://webprocure.proactiscloud.com and on the City Website at the following URL link: : https://procurement.opengov.com/portal/meridenct.

This solicitation is both a Request for Qualifications (RFQ) and a Request for Proposals (RFP) for the Services necessary for the Project.

Proposers are required to respond to both the RFQ and RFP in accordance with the requirements set forth in these Instructions to Proposers. Please see Sections 5 through 8 of these Instructions to Proposers for important details about the submission process and requirements.

The SBC is the school building committee established by the City for the Project.

4. 2. PROJECT BACKGROUND, SCHEDULE, AND BUDGET

In 2019 the District undertook a professional study of the physical condition of the existing Casimir Pulaski

Elementary School building and grounds located at 100 Clearview Ave, Meriden, CT 06450, to evaluate the adequacy of the building and grounds for potential expansion to meet the needs of the District. Through that study, it was determined that there is little or no site expansion capacity, and that the existing building interior was in need of significant renovations if to continue being used to for the District’s elementary education programs, such that the Casimir Elementary School should be considered for expansion on a different site in that would accommodate increasing student enrollment, as well as preschool and special educational programs.

After a multi-year project planning process, it was ultimately determined that the City and District would be best served if a new Casimir Elementary School building and grounds are constructed at a new location, the

City and District are proceeding with this Project for the construction of a new Casimir Pulaski Elementary

School building and grounds (the “Elementary School”) at site of the former Meriden Wallingford Hospital at

1 King Place, Meriden, Connecticut.

The design of the Project is presently in the conceptual phase, and the City and District anticipate that the design will be further developed to include a school building and grounds that, as constructed, is a safe, modern, code-compliance educational facility that supports the District’s educational program, and which:

• Creates learning environments designed for current instructional strategies as captured in Meriden’s core mission and goals;

• Benefits from needed technology upgrades;

• Complies with current building and fire codes;

• Incorporates contemporary design for school safety;

• Utilizes modern, efficient heating and cooling systems; and

• Provides accessibility to all by meeting the requirements of the Americans with Disabilities Act.

The Project is anticipated to include environmental cleanup of the site and demolition of the former Meriden

Wallingford hospital building before proceeding to construction of a new two-story Elementary School building and grounds, that will host grades pre-kindergarten through fifth, and the District’s STARS district-wide special education program. The new Elementary School will serve an eight-year peak projected enrollment of 706 https://webprocure.proactiscloud.com/ https://procurement.opengov.com/po1tal/meridenct students, and is anticipated to have an estimated gross building square footage area of up to 97,100 square feet, including an estimated program area of 69,525 square feet for all educational program areas and administrative spaces. The building design for the Project may incorporate sustainable energy strategies, including “net zero” geothermal heating and cooling, rooftop solar, and mechanical and building envelop design, that may be accommodated with the Project’s construction budget.

Other key components of the Project will include:

• Education design with flexible and adaptable learning spaces for that create collaborative elementary learning environment;

• A gymnasium area that serve as a stage area for school assemblies, performances and other events and will be accessible from the gymnasium and main corridors;

• Extensive, varied, ADA-compliant outside play areas for kindergarten, early elementary, and intermediate levels, which accommodate activities with space demands ranging from the minimal individual/partner play to larger areas needed for play team activities.

• State funding from a school building project priority list grant, through CTDAS,with a reimbursement rate of 90%.

Additional information is provided in the District’s Educational Specifications for the Project.

The project delivery method for this Project will be a “construction manager at-risk” (“CMR”) for the Project, pursuant to a construction management agreement with a guaranteed maximum price (“GMP”). In addition to the retaining the selected Proposer as the Owner’s OPM and Owner’s Representative for the Project, the City will obtain a design professional firm who, together with its subconsultants, will be the Project’s Architect-of-

Record and who, together with its subconsultants will be the Project design team for the Project (“Architect”), and will provide all architecture and design services (except those to be provided by other consultants directly engaged by the City), as well as other project and construction administration services. The City intends to retain the following additional professionals and consultants for the Project: a commissioning agent; if required for the Project a third-party envelope consultant to review design documents and to perform building envelope inspections and testing; if required for the Project, a third-party independent code consultant; if required for the

Project, a third-party consultant to perform stormwater monitoring and related services; and the CMR for the

Project. All design professional and consultant services required for the Project, other than services by the

OPM, CMR, commissioning agent, third-party envelope consultant, third-party code consultant, and third-party consultant for stormwater monitoring, are anticipated by the City to be provided by the Architect and its subconsultants, including without limitation, the following to the extent each is required for the Project:

structural engineering; mechanical engineering; electrical engineering; plumbing engineer; fire protection engineering; civil engineering; land survey; landscape design; geotechnical engineering, for services inclusive of inspections of footings, and as needed, for survey and borings consulting; materials testing laboratory and inspection services (during construction); cost estimating; furniture, fixtures and equipment (“FF&E”) design;

lighting design; kitchen food services design; security, technology, data and communications design; acoustical design; and sustainability consulting.

It is anticipated that the Project will be partially funded by a school building project priority list grant from the

State of Connecticut through CTDAS, which grant will cover construction costs eligible for grant financial assistance for the construction of the Project.

The present total Project budget includes the approximate amount of $101,211,813 for the potential cost of construction of the Project, inclusive of: $16,310,600 for contaminated soil excavation, hazmat removal prior to demolition of the existing former hospital building at the Project site, and demolition of the hospital building and existing parking garage; design and construction contingencies; and potential escalation costs. The portion of the total Project budget allocated to FF&E is approximately $1,083,260, inclusive of costs for items including but not limited to furniture, fixtures, food service equipment, A/V equipment, theater and stage equipment, athletic equipment, and window treatments, and other associated equipment as selected by the City and SBC.

5. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of qualifications/proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Qualifications/Proposals are due for submission no later than 11:00 am, Wednesday, July 29, 2026.

6. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two sealed parts: Qualifications; Part A and Fees/Proposal; Part B.

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

7. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

8. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP/RFQ. The Purchasing

Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal/Qualifications requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

9. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

10. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

11. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

12. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONSULTANT

The Agreement for the work will be via Purchase Order and NO VALUE.

13. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

14. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

15. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

16. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

17. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

18. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

19. TERMS AND CONDITIONS

The selected consultants must have the capability to provide the City of Meriden with expertise in performing other functions, such as, but not limited to, preparation of permit applications, liaison functions and clerical assistance. The following are some potential services which the selected Consultant may be required to provide.

It is also understood that the selected consultant will be required to complete all direct or indirect responsibilities associated with the assigned task so that the intent and desired goal of the City can be achieved.

These services may include, without limitation, reviewing drawings and specifications, providing individuals or sub-consultants with specialized knowledge, assisting in the preparation of legal proceedings, appearance before

Courts or Commissions, providing expert opinions, or conclusions as well as performing investigations of technical matters.

PROJECT SCOPE

PROJECT INFORMATION/EXPECTATION

1. 3. SCOPE OF SERVICES

All Services by the OPM must be provided with the highest level of professional skill, care, and judgment and in compliance with all federal, state, and local requirements. Because the Project will be partially funded by a

State of Connecticut school building project grant administered by CTDAS and its Office of Grant

Administration (“OGA”), the firm selected as OPM is required to satisfy any requirements and conditions imposed by the State of Connecticut (if any). The scope of Services to be performed and provided for the

Project by the firm selected as OPM include, at a minimum, the Services described in Exhibit A to this

RFQ/RFP, services otherwise identified or described in this RFQ/RFP as part of the Services, Services set forth in the form of Contract included as an Exhibit B to this RFQ/RFP, and all services usually and customarily performed in conjunction with and in furtherance of such Services when furnished for the awarding authority in connection with project for the construction of a new public school building that is partially funded by a priority list school building project grant administered by CTDAS. The scope of the Services includes, generally, and without limitation, comprehensive Project advisory, Project representative, and Project management services to be furnished to the City and SBC, District, the Meriden Board of Education, and the District Superintendent, throughout all preconstruction and design, construction, and post construction phases of the Project during and for the following: Project planning; design development through design finalization and implementation; cost estimating; value engineering; procurement and bidding; construction phase administration, coordination and oversight for the Elementary School; FF&E installation, occupancy and move-in; site work and/or landscaping for the Project; assistance to the City and SBC, District, the Meriden Board of Education, and the District

Superintendent, in complying with CTDAS policies, rules, requirements, and required documentary submissions relating to the State school building project grant for the Project; record-keeping throughout the duration of the Project; assistance with the post-construction final grant application to CTDAS and the post-completion audit of the Project by CTDAS in connection with the State school building project grant for the

Project; and other services which are usual, customary, and reasonable to be provided to a project owner by an owner’s representative in connection with project planning, development and finalization of a project’s design, project bidding and procurement, project construction, and compliance with legal and/or administrative requirements relating to a CTDAS project grant(s) for a project having a similar or greater scope, magnitude, and complexity as the Project.

Except for Services specifically anticipated to be provided by the OPM through subconsultants or for which the

OPM will be compensated on an hourly-fee basis, compensation for the Services shall be on the basis of a lump sum fee amount for all Services to be provided during the following phases of the Project during preconstruction phase, construction, and post-construction:

1. Preconstruction Services

a. Planning, Budgeting and Permitting Phase

b. Schematic Design Phase

c. Design Development Phase

d. Construction Documents Phase

2. Construction Services

A. Procurement/Bidding: Demolition and Abatement

B. Construction: Demolition and Abatement

C. Procurement/Bidding: New Construction

D. Construction: New Elementary School

E. Commissioning and Occupancy

3. Project Completion and Closeout

2. 4. TIMING OF PROJECT

The City anticipates that the selected OPM for the Project will be retained for the period of time beginning the date on which a contract between the selected OPM and the City is awarded and executed, through completion of the Project and acceptance of the Project by the City and District, and through Project closeout and completion of the Project post-completion audit by CTDAS.

Pursuant to Section 423 of Connecticut Public Act 26-68, enacted on May 26, 2026, the Connecticut legislature authorized CTDAS to include the Project within the list of school building projects that may be issued a priority list grant commitment CTDAS. Pursuant to Connecticut General Statutes Section 10-284(b), the required date for the beginning of construction is anticipated to be a date during June 2028 (2 years after the date the

Commissioner of CTDAS issues a grant commitment letter). Pursuant to Connecticut General Statutes Section

10-282(9), the required date of beginning of construction for this Project means “the date on which the general construction contract or the first phase thereof, purchase agreement or leasing agreement is signed by the authorized agent of the City.

The present anticipated overall Project schedule includes a standard design, bid, and construct process (with and through the CMR), such that the District can take occupancy of the new Elementary School beginning in

January 2030 prior to and for [the spring semester of the 2029-2030 academic year OR beginning of the 2030-

2031 academic year in August 2030. The Project design phase is anticipated to begin in November 2026 after the City retains the Project Architect. It is anticipated that construction documents for demolition and abatement of the former hospital building at the Project site will be completed, estimated, reviewed, approved by governing authorities and CTDAS, and ready for bidding by the end of April 2027, with demolition and abatement proceeding at the Project site beginning May 2027 through December 2027.

It is anticipated that the overall design phase of the Project will be sixteen (16) months, and that all Construction

Documents for the Project will be completed, estimated, reviewed, approved by governing authorities and

CTDAS, and ready for bidding by the end of February 2028, inclusive of a one-month period for pre-bid conformance review (“PCR”) by OGA and approval by OGA to proceed with bidding by the CMR.

Accordingly, to enable construction of the Elementary School to achieve substantial completion by November of 2029, it is anticipated that the Architect will provide one-hundred percent (100%) complete Construction

Documents no later than January 1, 2028, after early coordination by the Architect and other Design Team members for local permitting to ensure that local permitting review durations do not impact the foregoing anticipated preconstruction schedule and the necessary completion dates for subsequent bidding and construction thereafter.

Based on the currently desired Project schedule, bidding and on-site construction of the Project (excluding demolition and abatement of the former hospital building) is estimated to be twenty (20) months, including eighteen (18) months for on-site construction activities. Bidding is anticipated to begin in March 2028; the

Guaranteed Maximum Price for entirety of the Project for the agreement between the City and the CMR is anticipated to be determined by the end of April 2028; post-demolition on-site construction for the new

Elementary School starting during May 2028; and Substantial Completion of all construction for the Project achieved by October 31, 2029, before the FF&E and occupancy phase for the Elementary School during

November through December of 2029.

3. 5. IMPORTANT DATES

1. Issuance of RFQ/RFP: June 29, 2026

2. Pre-Proposal Meeting/Project Site Walkthrough: July 8, 2026 at 10:00 am

3. Submission of Questions/Requests for Information: By July 15, 2026 at 11:00 am

4. Addendum/Responses Requests for Information: By July 22, 2026

5. Deadline for Submission of Responses to RFQ and RFP: July 29, 2026 at 11:00am

6. Interviews of qualified Proposers (by invitation only): Week of August 17, 2026

7. Anticipated Contract Award: Week of August 24, 2026

4. 6. PROCESS

6.1 Responses to the RFQ and RFP

Proposers must respond to both the RFQ and the RFP separately. Submissions in response to this

RFQ/RFP must be via the City eProcurement Portal, no later than 11:00 a.m. EST, on JULY 29, 2026.

Submissions received later than the time and date specified will not be considered. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses to the RFQ/RFP will not be accepted after the submission deadline regardless of any technical difficulties. To submit Submissions through the City eProcurement Portal, Proposers must first register with OpenGov using the “sign up” function at the following URL link:

https://procurement.opengov.com. Responses to the RFQ/RFP will be locked and digitally encrypted until the submission deadline passes. Proposers must follow the process in the “Proposals” menu on the City eProcurement Portal for the RFQ/RFP in submitting a response to the RFQ and a separate response to the

RFP, both in accordance with the requirements set forth in the Instructions to Proposers. Submissions must be submitted as separate electronic PDF files, each with a filename indicating the name of the

Proposer, and the words, as applicable:

“RFQ Response - RFQ/P027-07 New Pulaski School 7/29/2026 11:00 a.m.”

or “RFP Response - RFQ/P027-07 New Pulaski School 7/29/2026 11:00 a.m.”

Neither the Fee Proposal Form nor fee or hourly rate information shall be included with any qualifications submission in response to the RFQ, and may only be included in the Proposer’s PDF file containing their proposal in response to the Request for Proposals. Responses that are not submitted in this manner will be rejected. After Submissions have been opened by the City, no Proposal may be modified or withdrawn for ninety (90) days after the date Submissions were opened.

A mandatory Pre-Proposal Meeting for interested Proposers will be held and begin at 10:00a.m. on

Wednesday, July 8, 2026, at 1 King Place, Meriden, CT 06451.

No Proposer shall have any contact or communication with any member of the City, SBC, or any City, District, or Meriden Board of Education officer, representative, employee, or member of any board, commission or committee, regarding this RFQ/RFP https://procurement.opengov.com/ during the pendency of this procurement, except as expressly provided and permitted in this RFQ/RFP and the Instructions to Proposers. All communications between any Proposer and the City or District regarding this RFQ/RFP, including inquiries, questions and/or requests for information by a Proposer, must be submitted in writing only electronically to the City of Meriden Purchasing Department through the City eProcurement Portal for the RFQ/RFP at https://procurement.opengov.com/portal/meridenct, no later than July 15, 2026 at 11:00a.m., after which time no additional inquiries, questions, or requests for information will be accepted. Under no circumstances will the City respond to non-written questions or requests for information.

Any addendums to this RFQ/RFP, including answers to questions and requests for information by prospective Proposers will be posted on the State Portal at the following URL link:

https://portal.ct.gov/das/ctsource/bidboard?language=en_US and on the City eProcurement Portal website at the following URL link: https://procurement.opengov.com/portal/meridenct, on or before July 22, 2026.

6.2 Selection Process

Evaluation of Submissions in response to this RFQ/RFP will be the responsibility of the City, through the

City’s Purchasing Officer. The selection of a Proposer as the OPM for the Project will be the responsibility of the City and the District. The City may reject any or all proposals for any reason as the

City deems appropriate.

The evaluation and selection process will take place in two stages.

First, the City will review all Submissions in response to the RFQ and, based on those Submissions and the Qualification Criteria described below, the City will identify all proposers which are determined to be responsible qualified proposers (the “Qualified Proposers”).

Second, the City will open and review the Submissions by the Qualified Proposers in response to the

RFP, including each Qualified Proposer’s Fee Proposal and any other accompanying Submission documents. After evaluation of Submissions in response to the RFQ, submissions received by the City in response to the RFP from Proposers who are not identified as a Qualified Proposer, will not be reviewed by the City. The City will evaluate the Submissions in response to the RFP submitted by the Qualified

Proposers, and based on each Qualified Proposer’s RFQ and RFP Submissions, will determine “at least three of the most responsible qualified proposers” (“Most Qualified Proposers”) using the Qualification

Criteria and the Proposal Criteria set forth below in Sections 7 and 8, respectively. In determining the

Most Qualified Proposers, the City will give due consideration to each Qualified Proposer’s pricing for the Services for the Project, as well as the Qualified Proposer’s (i) experience with services and work of similar size and scope as the Services required for the Project, (ii) organizational and team structure for the Services for the Project, (iii) past performance data, including, but not limited to, adherence to project schedules and project budgets and the number of change orders for projects, (iv) the approach to the

Services required for the Project, and (v) documented contract oversight capabilities. Proposers are encouraged to include in their Submission in response to the RFQ, documentation that provides examples of their work on prior projects having a similar character and image as that desired for this Project by the

City and District.

https://procurement.opengov.com/portal/meridenct https://portal.ct.gov/das/ctsource/bidboard?language=en_US

Proposers determined by the City to be among the Most Qualified Proposers, will be interviewed by the by the City’s Purchasing Officer, the City Manager, and other representatives of the City, District and/or the Meriden Board of Education as part of the selection process, to discuss their Submissions in response to this RFQ/RFP and to answer questions by interviewers about their Submissions. The interview process will afford each of the Most Qualified Proposers the opportunity to provide a presentation to the City’s interviewers as part of the interview of each such Proposer. The City’s Purchasing Officer will provide to each Most Qualified Proposer the name(s) of the persons who will conduct the interview, and the date by which each of the Most Qualified Proposers must submit an affidavit disclosing any relationship(s) with the interviewer(s), or, confirming that it has no relationship(s) with the interviewer(s). The names of interviewers will be released solely to enable the Most Qualified Proposers to prepare the affidavit, and neither the Most Qualified Proposers nor their representatives shall directly or indirectly contact the interviewer(s) prior to or following the interview process. Key members of each

Most Qualified Proposers’ proposed Project team for the Services are expected to participate in the interview and Submission discussion with the interviewers, including their proposed Project team members who would likely be interfacing with the City, SBC, District, and Meriden Board of Education representatives, throughout the duration of the remainder of the RFQ and RFP process, and if selected by the City, during the Project.

In the review of Submissions in response to this RFQ/RFP and selection of the firm to be awarded a contract for the Services as the OPM for the Project, the City will be guided by the selection of the Most

Responsible Qualified Proposer that would best serve the interests of the City and District, and deemed best to provide the Services desired, taking into account cost and the requirements, terms and conditions contained in this RFQ/RFP. The City reserves the right to negotiate with one or more of the Most

Qualified Proposer and to accept modifications to the scope of the Services and/or fees proposed if such action would be in the best interests of the City and District. Final selection by the City shall be the Most

Qualified Proposer determined by the City, through the judgment of the Purchasing Officer and recommendation of the District, to be the most qualified responsible proposer for the Services after consideration of price and all factors necessary for faithful performance of the Services based on the criteria and scope of Services included in this RFQ/RFP. Any Submission in response to this RFQ/RFP shall constitute a declaration by the submitting Proposer that no person or persons, other than members of

Proposer’s own organization or subconsultants proposed by the Proposer to be part of its Project team if awarded the contract for the Services, have an interest in the Project or in the contract proposed to be awarded through this RFQ/RFP procurement process; that the Submission is made without any connection with any other person or persons making a proposal for the same services and is in all respects fair and without collusion or fraud; that no persons acting for or employed by the City, SBC, District, or

Meriden Board of Education are directly or indirectly interested therein, or in the supplies or works to which it relates or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the City and District.

6.3 Form of Contract

The City intends to use, and the firm selected as the OPM for the Project will be expected to execute, a contract substantially similar to the form of contract that is included as Exhibit B to this RFQ/RFP (the

“Contract”). If a Proposer has objections or takes exception to any of the terms and conditions of the

Contract, the Proposer shall include such objections or exceptions in the PDF file containing the

Proposer’s Submission as part of the Proposer’s response to the RFP, provided that any such objections or exceptions shall not be stated on the Proposer’s Fee Proposal form. The City will not consider any objections or exceptions to the terms and conditions of the Contract not stated by a Proposer and submitted as required by this RFQ/RFP.

6.4 City of Meriden Code of Ethics

The City has adopted the City of Meriden Code of Ethics located in Chapter 21 of the Code of the City of

Meriden, Sections 21-1 through 21-15, inclusive (the “City Code of Ethics”), which are expressly incorporated herein by reference. The terms of the City Code of Ethics shall constitute a part any contract entered into between the City and the OPM in connection with this RFQ/RFP and/or otherwise for the

Services for the Project, as fully set forth in such contract. Proposers are hereby notified that the City

Code of Ethics prohibits public officers and employees, as well as their immediate family members and businesses with which they are associated, from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are further notified that the City

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD TAKE NOTICE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS

ENTERED INTO OR AWARDED IN VIOLATION OF THE CITY CODE OF ETHICS ARE

VOIDABLE BY RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the City Code of Ethics may be obtained from the office of the City Clerk or may be found online on the City of Meriden’s website.

6.5 City’s Right to Withdraw/Reject

The City reserves the right to: amend or terminate this RFQ/RFP; reject all Submissions and award no contract in connection with this RFQ/RFP; accept all or any part of a Submission; to waive any irregularities, informalities or technical or non-material omissions or deficiencies in a Submission; and/or award the Contract to the Proposer that, in the judgment of the City, will be in the best interests of City and the District and is determined to be the Most Qualified Proposer.

5. 7. REQUEST FOR QUALIFICATIONS

7.1 Qualification Criteria

The City will identify those proposers that the SBC deems to be Qualified Proposers based on the criteria below (the “Qualification Criteria”):

7.1.1 The Proposer is a legal entity properly licensed or registered under the laws of the State of

Connecticut to the extent required to perform the Services that are the subject of this solicitation and is otherwise authorized to do business in the State of Connecticut. 7.1.2 The Proposer is not in arrears upon any debt, contract or obligation to the City. 7.1.3 The Proposer has adequate professional expertise and experience in providing school building project advisory services, project management and administration services, as an Owner’s representative for school building projects, and in particular has adequate experience in the past five years performing such services on public school projects eligible for State of Connecticut school building project grants from the

State, CTDAS, OGA, including projects of a similar scope, magnitude, and complexity as the

Project.

7.1.4 The Proposer has adequate experience with the CTDAS OGA reimbursement process for priority list school building project grants and with the preparation of related documentation that must be filed to secure reimbursement for the project owner through disbursement of grant funds by CTDAS, and is able to demonstrate knowledge of pertinent CTDAS policies, procedures and regulations, as well all applicable Federal, State and local legal requirements.

7.1.5 The Proposer is able to demonstrate an adequate level of performance in providing services similar to the Services on at least three (3) prior school building projects similar in scope, magnitude, and complexity as the Project, including, without limitation, adherence to project schedules and project budgets and the satisfaction of past owners with such performance.

7.1.6 The Proposer’s staff proposed to be assigned to the Project (“Project Team”) has satisfactory qualifications and experience on past projects of similar size, scope, and complexity as the Project, including competence and experience in planning for Connecticut public school building projects.

7.1.7 The Proposer is able to demonstrate that the members of its proposed Project Team have performed satisfactorily on past projects to the satisfaction of the owners of such projects.

7.1.8 The Proposer’s organizational, team and management structure proposed for the Project, is satisfactory and adequate to demonstrate the Proposer’s ability to perform and provide the required project advisory services, project management, and project administration.

7.1.9 The Proposer is able to demonstrate its ability to meet the…