RFQ_-_Over__50K_IT_Goods_(rev_05.2024).docx

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom., Governor

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

1727 30TH STREET, MS-65

SACRAMENTO, CA 95814

FAX (916) 227-6155Making Conservation a California Way of Life!

TTY 711

http://caltrans-opac.ca.gov/ Department of Transportation Formal Competitive Over $50,000 RFQ - IT Goods (Rev. 11/2023)

Notice to Bidders Request for Quote RQS # 0624*405 PO # 0625*008 Formal Competitive Over $50,000 – IT Goods Request for Quote (RFQ) – IT Goods. This method is for competitive procurements. Procurements over 50K are required to be published on The California State Contracts Register (CSCR) system which was established to maximize competition through advertising State purchasing and contracting opportunities.

This RFQ solicitation incorporates, by reference, the following terms and conditions:

Bidder Instructions (GSPD 451) Information Technology General Provisions (GSPD-401 IT) General Artificial Intelligence (GenAI) A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes, available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

C. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

D. Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state Submittal of a quote in response to this solicitation is the Bidder’s acceptance to the terms and conditions at the links above and confirmation of compliance to the provisions set forth herein.

You are invited to review and respond to this Request for Quote (RFQ), RQS # 0624*405. In submitting your quote, you shall comply with the instructions found herein. Prospective Vendors and/or Suppliers are encouraged to consider programs and preferences that are available, such as those for the use of Microbusinesses (MB), Small Businesses (SB), Disabled Veteran Business Enterprises (DVBE), Disadvantaged Business Enterprises (DBE), and other businesses covered by State and Federal programs and preferences.

As required by Executive Order S-02-06, the California Department of Transportation (Caltrans) is committed to meeting the State’s 25 percent (25%) Small Business (SB) participation goal. Certified SBs and Micro Businesses (MB) are encouraged to submit bids and a SB incentive may apply to this RFQ. A Disabled Veteran Business Enterprise (DVBE) goal is not required, but DVBE participation is encouraged, and a DVBE incentive may apply to this RFQ.

Time Schedule: It is recognized that time is of the essence. All bidders are hereby advised of the schedule set forth below and are expected to adhere to the specified required dates and times below.

To be considered responsive, quotes must be received by the Quote Submission Due Date and Time, as specified above. The State assumes no responsibility if the vendor cannot transmit its quote package via fax or email or if the entire quote package is not received by the quote due date and time.

RETURN QUOTES AND/OR SUBMIT QUESTIONS TO

Department of Transportation

Address (Street, City, State, Zip):

1727 30th Street, Sacramento, CA 95816

Note: Any oral information given will not be binding upon Caltrans unless such information is issued in writing as an official addendum.

SUPPLIER INFORMATION

Federal Employer Identification (FEIN) Number Seller’s Permit Number SB/DVBE Certification Number

Bidder agrees if this response is accepted within 60 calendar days following the date the response is due to furnish all the items upon which prices are offered, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery, within the times specified and subject to the referenced General Provisions.

By signing below, with inclusion of the date of signature, the bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows:

1. Statement of Compliance. The below signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct.

2. The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct.

3. If a claim is made for the Small Business or Disabled Veterans Business Enterprise preference, the information set forth within is true and correct.

Signatory must be authorized to bind vendor contractually.

SUPPLIER REQUIRED DOCUMENTS CHECKLIST

To be considered responsive, Bidder must return the completed documents listed.

Note:

· Bidder’s forms, license agreements, or other documents shall not be signed by state employees.

· Any documents provided by the bidder may be incorporated by referenced in accordance with the General Provisions – Order of Precedence referenced on the front page of this solicitation.

· Supplier Signatures - For any written solicitation, supplier quote and/or bid responses regardless of dollar value; solicitation format or delivery method (i.e., fax, electronically, mailed or delivered in person) must include the signature of an authorized supplier representative of the bidder.

COMMODITY INFORMATION: Supplier’s quotes as stated herein are all inclusive and no additional allowance will be paid unless separate payment provisions in the Purchase Order should specifically provide otherwise.

|_| The list of commodities is continued on the next page – The total of all quotes shall be entered on this page.

|_| Quotation Award: For the purposes of this solicitation, contract award will be made to the lowest responsive responsible bidder on the basis of “All or None.”

|_| Quotation Award: For the purposes of this solicitation, contract award will be made to the lowest responsive responsible bidder’s individual items and/or a combination of items.

Product Code (if applicable) Description/Specifications/Pallet Requirements Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation. Any mention of a model/ brand name or trade name description is for reference purposes ONLY.

(Quantity* Unit Price)

OPTIONAL AMENDMENT:

1. Subject to the original terms and conditions and contingent upon approval of the State and the Contractor, the State may have the option to amend the Agreement. The Purchase Order (STD. 65) allows for an Agreement Amendment for time and/or quantity, for more of the same item(s).

2. If the Agreement were amended, the Contractor’s rates below would apply. There is no commitment as a result of this RFQ to issue an Agreement for any part of the optional amendment items.

Any resulting Agreement Amendment will not take effect until it is signed by a Caltrans Contract Officer, and the Contractor has received a signed copy of the Purchasing Authority Purchase Order (STD. 65) amendment.

Product Code (if applicable) Description/Specifications/Pallet Requirements Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation. Any mention of a model/ brand name or trade name description is for reference purposes ONLY.

(Quantity* Unit Price)

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