RFQ No_S-10700-00011711.pdf

Effective Date: 10/01/2024 Supersedes: NEW Data Classification: Level 2 – Limited

Request for Quote No.

S-10700-00011711 Intermediate Procurement for Goods

Solicitation conducted per ORS 279B.070

THIS IS NOT AN ORDER

Non-Discrimination Notice Agency hereby notifies all Bidders it is the policy of the Agency there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age or disabilities in consideration for an award.

SUBMIT YOUR

BID BY: 10/10/2024 4:00 PM PST

SUBMIT via email to Nathan.Ramos@DAS.Oregon.gov – all correspondence must reference the Quote number Submit to:

(Agency contact and address)

Nathan C. Ramos 1225 Ferry St.

Salem, OR 97301

Contact Phone: (971) 707-0016

Email: Nathan.Ramos@DAS.Oregon.gov

Procurement Summary:

Definitions:

“Agency” hereafter means Oregon Department of Administrative Services, Procurement Services (“DAS PS”) on behalf of Department of Administrative Services, Enterprise Asset Management (“DAS EAM” or “Agency”).

“Offeror” means a Person who submits an Offer

“Request for Quotes” means a Written or oral request for prices, rates or other conditions under which a potential Contractor would provide Supplies and Services described in the request.

“Quote” means a verbal or Written Offer obtained through an Intermediate Procurement pursuant to OAR 125- 247-0270. Can also be referred to as an “Offer”

Agency is seeking Quotes for the purchase of Landscaping equipment, delivered no later than 12/03/2024 to:

State of Oregon, EAM 1202 Ferry St. SE Salem, OR 97301

DAS PS will issue a Purchase Order to the Offeror whose Quote serves the best interests of Agency considering price, suitability for intended purpose, quality, and any other factors Agency determines are in its best interests.

These factors are:

• Product availability

• Product Shipping Time

• Costs

Offeror must fill out the Quote Form attached to this request, and attach additional information that describes in detail the product that Offeror proposes to supply. If expendable operation, service and maintenance supplies or materials are required to use the quoted product(s), Offerors must provide an itemized list of all such items, including part and order numbers and per unit pricing for each item.

Factors should include, but are not limited to:

Warranty information Return / Policy Delivery / Shipping Charges Durability Ease of set up / use

REQUIRED EQUIPMENT

Manufacturer Part # Description Qty Stihl #48504900500 Battery Belt with double shoulder harness

Stihl #48504900600 AP Battery Carrier, can hold six batteries per carrier

Stihl #48714402000 AR 2000 L and AR 3000 L Connecting Cable

Stihl #48714900401 AR 2000 L and AR 3000 L Adjustable Battery Harness / Carrying System

Stihl #63720111410 RMA510V W/B Mower, 21" deck, 18.5 gal catcher

Stihl #69094004301 36V ADA 1000 Lithium- Ion Battery Backpack Adapter

Stihl #AP300S lithium-ion battery 35 Stihl #AR3000L lithium-ion backpack battery, weather resistant

Stihl #BGA300 Backpack blower 6 Stihl #CM12 Charging management solution, 12 outlets

Stihl #EA044305502 AL 301-4 four port multi charger

Stihl #FCA135 Curved shaft edger 3 Stihl #FSA200R Loop handle trimmer 6 Stihl #HLA135K 145° ext. reach hedger, 24" blade

Toro #139-6653 52” Recycler Kit 1 Toro #72956 Z Master Professional

5000 Series MR Riding Mower, 25 HP, 52” turbo force side discharge

Attachments:

PO State of Oregon - Terms &

Conditions (link) Attachment B - Special Terms & Conditions

Attachment A - Technical Specifications Attachment C - Insurance Requirements http://authoring-cms.oregon.egov.com/DAS/EGS/ps/TemplatesForms/TCStateOfOR.pdf http://authoring-cms.oregon.egov.com/DAS/EGS/ps/TemplatesForms/TCStateOfOR.pdf

Request for Quote No. S-10700-00011711

QUOTE FORM

SUBMIT THIS FORM WITH YOUR OFFER

Refer to “Instructions to Offerors” for list of required documents to submit with Offer

Offeror Information

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person: Email:

Phone: Fax:

By signing this Quote, Offeror agrees to comply with all requirements, specifications and terms and conditions included with this Request for Quote (including all Attachments and Addenda, if any) and all specifications, warranties, etc. included in its submitted Offer. By signing this Quote, Offeror certifies, under penalty of perjury, that they are not in violation of any tax laws described in ORS 305.380(4).

Authorized Signature:

Title:

QUOTE FOR GOODS

All Pricing Must Be FOB Destination, Held Firm For 30 Days, etc

*Report Delivery Time as Number of Calendar Days after Issuance of Purchase Order, Specific Date, etc.

Description Quantity Unit Unit Price Total Delivery Time*

INSTRUCTIONS TO OFFERORS

QUOTE REQUIREMENTS

Offer must be received by the Agency contact person prior to the date and time specified on the cover sheet (page 1) of this Request for Quote.

AWARD REQUIREMENTS (for selected Offeror only) Upon award of a Contract, Agency may request and require the selected Offeror to submit the following:

Business Registry/Registered Agent Provide confirmation that Offeror is duly authorized by the State of Oregon to transact business in the State of Oregon.

See process for obtaining a business registry number. All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

Tax ID Number Provide their Taxpayer Identification Number (TIN). See Instructions for further information http://www.oregon.gov/DAS/EGS/ps/docs/rules_policy/fein_ssn_reporting.doc http://www.filinginoregon.com/pages/business_registry/index.html http://www.filinginoregon.com/pages/business_registry/research/registered_agents/ http://www.filinginoregon.com/pages/forms/business/guides/2011_Starting_Guide.pdf http://www.filinginoregon.com/pages/forms/business/guides/2011_Starting_Guide.pdf http://www.filinginoregon.com/pages/business_registry/laws_rules.html http://www.filinginoregon.com/index.htm http://www.oregon.gov/DAS/EGS/ps/docs/rules_policy/fein_ssn_reporting.doc

Attachment A Technical Specifications

1. COLOR AND FINISH Standard with Product / No Special Instructions

2. LABELS: All controls and instrumentation must be clearly identified and permanently labeled. Labels must be engraved plastic, stainless steel, or aluminum alloy. Decal labels must be printed on waterproof printable vinyl paper or film using waterproof UV resistant ink, Epson Dura-Brite or equal. The decal must have a waterproof UV over laminate exterior. Labels must be permanently affixed.

3. SERVICE AND INSPECTION POINTS: The Unit must be designed so that inspection and service points are readily accessible, including grease fittings and tire valve stems, drain ports, etc.

Attachment B Special Terms and Conditions

1. SHIPPING TERMS AND INSTRUCTIONS.

1.1. Inside Delivery: Contractor is required to provide inside delivery upon Agency’s request. Inside delivery is defined as the person(s) delivering the goods shall deliver the item(s) to exact location requested, whether it be on the first or the tenth floor, etc., any additional cost for inside delivery is to be provided in Bid for Goods section.

1.2. Installation/Setup: Costs for installation and set-up (if any) must be provided in Bid for Goods section.

1.3. Customer Pick-up: The Agency has the option to pickup equipment from the contractor with advance notice.

In that event, product pricing will be discounted by the amount indicated by the Contractor in Bid for Goods section (discount is to represent transportation costs).

1.4. Disposal of packing materials: the contractor shall be required to remove and dispose of packaging materials at Agency’s request at no additional cost.

2. PRICING. Items below may be included with the base Unit and have no cost; those items are indicated by the word “included” in the Unit Price column. [See Bid for Goods section]

2.1. EXTENDED WARRANTY PRICING: At the option of the Agency, an extended warranty (twenty four months in addition to the original one year manufacturer’s warranty for a total of thirty six months) may be purchased at the time of order placement. Upon request, Contractor is to provide pricing for consideration by the purchaser at time of order placement.

3. ADDITIONAL WARRANTY INFORMATION

3.1. Every unit delivered must be guaranteed against faulty material and workmanship for one year from date of receipt by purchaser. If, during this period, such faults develop, the unit or part affected shall be replaced without any cost to the purchaser including any charges for parts, labor and transportation. Contractor shall be responsible for contacting service representative(s) and following up to ensure service is completed.

3.2. On items with condensing units, the guarantee on such units shall be extended for an additional four (4) years, prorated replacement based on cost of parts (materials) at time of replacement as follows:

First Year 100% of cost Second Year 90% of cost Third Year 70% of cost Fourth Year 50% of cost

4. MAINTENANCE AND REPAIR.

4.1. SUBCONTRACTORS/AUTHORIZED REPAIR FACILITIES: Identify any subcontractors in who will perform services in fulfillment of contract requirements; the nature of services to be performed and include federal tax identification (TIN) number for each subcontractor.

4.2. Maintenance and Repair Authorization: In order to maintain accurate records and prevent excessive costs, authorization is required before any maintenance or repair is performed on equipment. Authorization may come in multiple forms to include email, fax and telephone authorization for repairs.

4.3. Repair Authorization: If the equipment requires a repair beyond the scope of preventative maintenance, authorization must be obtained by the service provider prior to beginning the repair. Authorization is only granted after a thorough research process is completed. The research required for authorization includes:

4.3.1. Agency endorsement of the service provider.

4.3.2. Maintenance history.

4.3.3. Manufacturer, parts, or service provider warranties.

4.3.4. Recent maintenance or repair for a similar issue.

4.3.5. Cost estimate analysis.

4.3.6. Current market pricing.

4.3.7. Agency negotiated rates.

4.3.8. Approval limits.