RFQ Heat Pump (7).pdf
PDF 540 KB Posted
- Attached to
- HEAT PUMP/KIT REQUEST FOR QUOTE
- Solicitation number
- 5400030172
- Issued by
- Richland County, South Carolina
About this file
This is a Request for Quote (RFQ) issued by the South Carolina Department of Juvenile Justice (SCDJJ) for heat pump and electric heat kit equipment to support HVAC replacement at the agency's Physical Plant/Maintenance facility located at 1745 Shivers Road, Columbia, South Carolina. The RFQ seeks quotes for five line items: two 5-ton capacity heat pumps with 208/230 volt three-phase power, two 15 kilowatt electric heat kits with matching specifications, one 3-ton capacity heat pump condenser with 208/230 volt three-phase power, one 3-ton capacity matching air handler with 208/230 volt single-phase power, and one 10 kilowatt electric heat kit with single-phase power. Quotes must be submitted on the provided form and returned via email to the procurement officer, Andrea J. Cornelius (AndreaJCornelius@djj.sc.gov), no later than Friday, September 11, 2026, at 11:00 AM. The requested delivery timeline is 30 days after receipt of order (ARO), with all shipping charges to be prepaid and absorbed in the quoted prices. Award will be made to one vendor for all line items.
Bidders must submit quotes on the official RFQ form with separate itemization of materials and labor costs by line item and must include the required Scope of Work and Specification Sheet documentation with their proposal; quotes lacking this required documentation may be rejected as non-responsive. All prices must exclude sales and use taxes, and quotes are valid for 30 days from the return quote date. The specification sheet identifies the equipment category as air-source heat pump and matched air-handler assemblies using R-32/R-454B refrigerant in three-phase and single-phase configurations for HVAC replacement, with a basis document date of August 4, 2026. No contract value, set-asides, incumbent information, or site visit details are specified in the RFQ documentation.
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Text version
SOUTH CAROLINA
DEPARTMENT OF
JUVENILE JUSTICE
South Carolina Department of Juvenile Justice
REQUEST FOR QUOTE
05/02/2025
This form is for supplies and/or services as described below, delivered Freight On Board (FOB) Destination, and prepaid freight. Shipping charges shall be absorbed in the prices, and no additional shipping charges shall be added.
Requested delivery is 30 days After Receipt of Order (ARO) unless otherwise specified in this quote.
Supplies/Services Delivery Location:
SCDJJ Office: South Carolina Department of Physica Plant Management
Attn: Kelvin Vinson
Address, City, State, Zip: 1745 Shivers Road, Columbia, SC, 29210
Email: Address: KelvinSVinson@djj.sc.gov
Quote must l:>e returned to the email of the procurement officer below.
Email Address: AndreaJCornelius@djj.sc.gov Return Quote No Later Than: Friday Date: 9/11/2026 Time: 11:00 AM
Scope of Work: Please see attached scope of work/Specification sheet.
Omit Taxes: Do not include any sales or use tax in the quoted prices that the SCDJJ may be required to pay.
Separate materials costs and labor costs by fine item.
Line Description Qty.
U/M Mfg. Model
Item Unit Price Total Price Package Heat pump, 1 nominal 5-ton capacity
208/230 3PH 2 EA $ $
Electric heat kit, 15 kW nominal
208/230 3PH 2 EA $ $
Heat pump condenser, nominal 3-ton capacity. 208/230 3PH 1 EA $ $
Matching air handler, 4 nominal 3-ton capacity
208/230 lPH 1 EA $ $
Electric heat kit, 10 kW 5 nominal
208/230 lPH 1 EA
Total Price $
SOUTH CAROLINA
DEPARTMENT OF
JUVENILE JUSTICE
South Carolina Department of Juvenile Justice
REQUEST FOR QUOTE
Award Criteria (select one of the following):
X Award will be made to one vendor for all line items.
D Award will be made by individual line item.
Special Quoting Instructions (add special quoting instructions, if applicable):
• See attached Appendix A for terms and conditions
05/02/2025
• See attached Appendix B for Scope of Work/Specification sheet.
• Offerers are required to submit the Scope of Work/specifications minimum submittal requirements with their offer in addition to this RFQ. Any offer that does not include the required documentation may be rejected as non responsive.
Offeror Instructions: Quotes must be submitted on this form. The form must be signed (a PDF copy of the signed form sent via email is acceptable) and shall be returned no later than date and time indicated above. Otherwise, the quote may be considered non-responsive.
In compliance with the above request and subject to all conditions, the undersigned offers and agrees to furnish the above at prices shown if this quote is accepted within 30 days from return quote date.
Any attempt, by the Contractor to impose additional terms and conditions for this Request for Quote after award, may be qrounds for the State to cancel the Request for Quote award and/or contract.
Delivery Time: 30 Days ARO
Vendor Name:
Address:
City: State: Zip:
Phone#: I Fax#:
Email:
Quote By:
Date:
(Signature)
{Printed)
Scope of Work/Specification Sheet
Project
Equipment category
Refrigerant
�pplication
Basis document date
Equipment Schedule nominal 5-ton HP-1 capacity
08/230 3PH
HK-1
Electric heat kit, 15 kW nominal 208/230 3PH
Heat pump condenser, HP-2 nominal 3-ton capacity 208/230 3PH
Matching air handler, H-1 nominal 3-ton capacity 208/230 1 PH
HK-2
Electric heat kit, 1 0 kW nominal 208/230 1 PH
SC Department of Juvenile Justice, Physical
Plant/Maintenance
Air-source heat pump and matched air-handler assemblies
R-32/R-454B rrhree-phase and single-phase HVAC replacement
August 4,2026 hree-phase; R-32
40 V; three-phase; for . 2
3- to 6-ton equipment hree-phase; R-32;
seasonal efficiency identifier stated in quote: 14.3S2 ingle-piece; multi-position; factory TXV;
R-32; approximately 1
1-1/8 in. cabinet idth
For matched 3-ton air-handler assembly; 1 electrical
File details come from the government source that posted it. Updated .