Request for Qualifications (RFQ)

General Contractors

PURPOSE

The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) is seeking Statements of Qualifications (SOQ) from qualified and licensed General Contractors interested in being placed on the Tribe’s Preferred Vendor List for construction, renovation, maintenance, repair, and related contracting services.

To facilitate contractor availability and response times throughout Oregon, the State has been divided into four geographic service regions (quadrants):

• Northwest (NW)

• Southwest (SW)

• Northeast (NE)

• Southeast (SE)

Contractors may submit qualifications for one or more quadrants based on their service area, staffing capacity, and ability to respond to project needs.

The purpose of this RFQ is to establish a pool of qualified General Contractors that may be utilized for various maintenance, repair, renovation, emergency response, capital improvement, and construction projects at Tribal facilities and properties.

Placement on the Preferred Vendor List does not guarantee work but allows the Tribe to solicit quotes and proposals from pre-qualified contractors as project needs arise.

SCOPE OF SERVICES

Services may include, but are not limited to:

• General building construction

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

TRIBAL GOVERNMENT

1245 Fulton Avenue - Coos Bay, Oregon 97420

Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

• Facility renovations and remodels

• Tenant improvements

• New construction projects

• Commercial and residential building repairs

• Site development and infrastructure improvements

• Concrete and asphalt work

• Roofing repairs and replacement

• Framing and structural repairs

• Interior and exterior finish work

• Doors, windows, and hardware installation

• ADA accessibility improvements

• Demolition and debris removal

• Emergency repair and restoration services

• Coordination and management of subcontractors

• Construction management services

• Building envelope repairs

• Fencing and security improvements

• Utility and site improvements

• Grant-funded and federally funded construction projects

Services may be required at Tribal facilities, housing units, community buildings, administrative offices, health facilities, commercial properties, cultural facilities, and other Tribal-owned locations.

MINIMUM QUALIFICATIONS

Contractors must:

1. Hold a current Oregon Construction Contractors Board (CCB) License.

2. Be authorized to perform construction services within the State of Oregon.

3. Carry required insurance coverage.

4. Have a minimum of three (3) years of relevant experience.

5. Demonstrate satisfactory past performance on similar projects.

6. Comply with all applicable federal, state, local, and Tribal laws, regulations, and building codes.

7. Be capable of responding to emergency service requests when applicable.

8. Maintain all required permits, certifications, and licenses necessary to perform contracted services.

Preference may be given to contractors with experience of working with:

• Tribal governments

• Public agencies

• HUD-funded projects

• BIA-funded projects

• Federally funded construction projects

• Prevailing wage projects

• Rural and remote facilities

• Occupied facilities requiring phased construction

INSURANCE REQUIREMENTS

Selected contractors shall maintain insurance coverage including:

Commercial General Liability

• Minimum $1,000,000 per occurrence

• $2,000,000 aggregate

Automobile Liability

• Minimum $1,000,000 combined single limit

Workers’ Compensation

• As required by Oregon law

Builder’s Risk Insurance

• As applicable to project requirements

Professional Liability

• If design-build or professional services are provided

Proof of insurance must be provided upon request and maintained throughout the contract period.

SUBMISSION REQUIREMENTS

Interested firms shall submit:

A. Company Profile

• Business name

• Physical address

• Contact person

• Phone number

• Email address

• Business structure

• Oregon CCB Number

B. Licensing and Certifications

• Oregon CCB License Number

• Minority, Tribal, DBE, MBE, WBE, or other certifications (if applicable)

C. Experience and Qualifications

• Years in business

• Description of services offered

• Areas of specialization

• Staffing and organizational structure

• Relevant project experience

D. References

Provide at least three (3) client references including:

• Organization name

• Contact person

• Phone number

• Description of work performed

• Project value (optional)

E. Insurance Documentation

Certificate of Insurance or statement confirming ability to meet insurance requirements.

F. Response Capabilities

• Geographic service area

• Emergency response availability

• Typical response times

• Number of employees

• Ability to perform work in occupied facilities

• Ability to manage subcontractors

G. Pricing Information (Optional)

Contractors may provide:

• Standard labor rates

• Superintendent rates

• Project management rates

• Emergency response rates

• Overtime rates

• Markup percentages for materials

• Markup percentages for subcontractors

Davis-Bacon prevailing wage requirements may apply to certain CTCLUSI projects.

Background check may be required for contractors working in housing, clinic, education, and childcare facilities.

Warranty of Workmanship and Materials

• The Contractor warrants that all labor, materials, equipment, and workmanship provided under this Agreement shall be free from defects and shall conform to the requirements of the contract documents, applicable codes, manufacturer specifications, and industry standards. The Contractor shall provide a minimum warranty period of one (1) year from the date of final acceptance of the work by the Owner.

• During the warranty period, the Contractor shall, at no additional cost to the Owner, promptly repair, replace, or correct any defective work, materials, or equipment resulting from faulty workmanship, defective materials, or failure to comply with the contract requirements. Any repairs or replacements performed under this warranty shall be warranted for an additional one (1) year from the date the corrective work is completed.

• This warranty is in addition to, and not in limitation of, any other warranties provided by manufacturers, suppliers, or applicable law.

EVALUATION CRITERIA

Qualifications will be evaluated based on the following criteria:

Criteria Weight

Relevant Experience 30%

Qualifications and Licensing 20%

References and Past Performance 20%

Response Capability 15%

Experience with Tribal/Public Projects 10%

Completeness of Submission 5%

The Tribe reserves the right to request additional information, conduct interviews, and verify qualifications.

PREFERRED VENDOR LIST TERM

Approved contractors may be placed on the Preferred Vendor List for an initial term of three (3) years.

The Tribe reserves the right to:

• Add contractors to the list at any time.

• Remove contractors for poor performance, non-responsiveness, safety concerns, or failure to maintain qualifications.

• Reissue this RFQ as needed.

• Solicit competitive quotes among approved vendors for individual projects.

TRIBAL PREFERENCE

Consistent with Tribal law and policy, preference may be given to:

• CTCLUSI-owned businesses

• Native American-owned businesses

• Indian-owned economic enterprises

• Local businesses determined to be in the best interest of the Tribe

Contractors seeking preference shall provide supporting documentation.

FEDERAL REQUIREMENTS

Contractors may be required to comply with applicable federal grant requirements, including but not limited to:

• 2 CFR Part 200 Uniform Guidance

• Davis-Bacon Act

• Contract Work Hours and Safety Standards Act

• Equal Employment Opportunity requirements

• Debarment and Suspension certification

• Drug-Free Workplace requirements

Contractors may be required to complete additional certifications prior to contract award.

BUSINESS ASSOCIATE AGREEMENT (BAA)

A Business Associate Agreement (BAA) may be required when work is performed in Tribal healthcare facilities or where access to Protected Health Information (PHI) is possible.

GRATUITIES AND KICKBACKS

It shall be a breach of ethical standards for any person, business, or organization to offer, give, or agree to give any current or former officer, agent, or employee, or for any current or former officer, agent, or employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any procurement action.

It shall also be a breach of ethical standards for any payment, gratuity, or offer of employment (kickback) to be made by or on behalf of a contractor, subcontractor, or supplier as an inducement for the award of a contract, subcontract, or purchase order.

GENERAL CONDITIONS

The Tribe reserves the right to:

• Reject any or all submissions.

• Waive minor irregularities.

• Request clarifications.

• Negotiate contract terms.

• Cancel this RFQ at any time.

• Make awards in the best interest of the Tribe.

• Verify qualifications and references.

• Require background checks for contractor personnel working in sensitive areas.

Submission of qualifications does not create any contractual obligation between the Tribe and the contractor.

QUESTION SUBMISSION

Questions regarding this RFQ may be submitted no later than:

July 17, 2026 – 2:00 PM PST

Questions shall be submitted electronically to:

Procurement Department procurement@ctclusi.org

No verbal interpretations shall be binding.

SUBMISSION INSTRUCTIONS

Submit qualifications electronically to:

Procurement Department procurement@ctclusi.org

Subject Line:

RFQ – General Contractor Preferred Vendor List

Submission Deadline:

July 24, 2026 – 2:00 PM PST

Late submissions may not be considered.

CTCLUSI encourages participation from qualified Tribal, Native-owned, local, disadvantaged, and small businesses and looks forward to establishing mailto:procurement@ctclusi.org mailto:procurement@ctclusi.org partnerships that support the Tribe’s facilities, housing, infrastructure, and community development needs.