RFQ_Fire Protection Facility Assessment Reports and Surveys.pdf

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

REQUEST FOR QUOTE

(RFQ)

U.S. GENERAL SERVICES

ADMINISTRATION

Acquisition Management Division

230 S. Dearborn Street, 35th Floor

Chicago, IL 60604

PROJECTS: Fire Protection Facility Assessment Reports and Risk

Management Surveys at Multiple Region 5 Locations

SOLICITATION NO: 47PF0022Q0064

ISSUE DATE: February 7, 2022

CLOSING DATE & TIME: February 28, 2022, 3:00 PM (Central Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration

Public Buildings Service

Acquisition Management Division

230 South Dearborn Street, 35th Floor

Chicago, Illinois 60604

Attn: Jeff Whelpley, Contracting Officer

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

Subject: Request for Quote for Fire Protection Facility Assessment Reports and Risk

Management Surveys at multiple Region 5 locations.

You are invited to submit a quote for the subject project in accordance with the attached

RFQ.

Please submit your quote via email to jeffrey.whelpley@gsa.gov. All quotes are due by 3:00 p.m.

Central Standard Time on Monday, February 28, 2022.

Requests for Information will not be accepted after 12:00 PM CST on Monday, February 21, 2022.

The Government reserves the right to make an award without holding negotiations.

This project will be firm fixed price.

mailto:jeffrey.whelpley@gsa.gov

Description of Services

The U.S. General Services Administration (GSA) Region 5 Fire Protection and Safety

Branch requires that fire protection facility assessments are required to be conducted. In addition to completing the Fire Protection Facility Assessment Report (FPFAR), a National

Risk Management Survey (RMS) must be completed using the Fire Protection Template found in the IRIS FMA module (templates provide as part of this contract) and are to be conducted on a recurring basis as described in the scope of work.

The Region 5 Fire Protection and Safety Branch is responsible for ensuring all Federal buildings are provided with an adequate level of safety. The Fire Protection and Safety

Branch serves as the authority having jurisdiction for GSA and issues Certificates of

Occupancy for all new construction, renovations, and occupancy changes in federally owned buildings.

The Fire Protection facility assessment report and the RMS template(s) are a quantitative method to collect consistent and comparable facility data for compliance with all applicable

International Code Council, NFPA Codes and Standards and PBS-P100 design guidelines.

Surveys consist of an assessment of the entire building, including all tenant occupied spaces and Child Care Centers (per PBS P140) NFPA 101, Life Safety Code, Means of egress and the applicable Day Care occupancy Chapter. The intent of the survey is to conduct a risk assessment of the building, its life safety systems, along with the O&M operations.

The purpose of conducting the FPFAR and the RMS survey is to analyze buildings, including occupancies and intended use, to determine the risk of injury, loss of life, property, or interruption of Federal tenant mission because of fire and/or safety concerns. The assessment is to address the effects of these conditions on the safe and healthful work environment for

Federal employees and the visiting public. Conducting the FPFAR and the RMS requires an inspector or inspection team to inspect buildings and building Fire Protection systems.

Observation and interviews of GSA contracted operations and maintenance employees will assist in determining Fire Protection related hazards, the risk of injury, loss of life, property, or interruption of Federal tenant mission with regard to compliance with the applicable IBC, NFPA codes and standards along with the PBS-P100 Design guidelines.

Place of Performance

This scope of work is applicable for the GSA Region 5 FPFAR and the RMS templates (to be provided by the Government in an Excel spreadsheet format) at the following locations:

1. IL0543CF - FSS Pumphouse/Gen, NARA, 4100 W 76Th St., Chicago, IL. (GSA RSF

= 2,056) Location 01.

2. IN0031ZZ - Adair Federal Building (FB) and US Courthouse (USCH), 1300 S

Harrison St., Fort Wayne, IN (GSA RSF = 104,156) Location 02.

3. IN0133ZZ – Minton-Capehart FB (includes a separate Child Care Center RMS

Survey), 575 N Pennsylvania St., Indianapolis, IN (GSA RSF = 397,536) Location 03.

4. IN0533JF - Building 48 Warehouse, 1201 E 10th St., Jeffersonville, IN (GSA RSF =

38,305) Location 04.

5. IN0561HD - Building 1, GSA Depot, 1200 S Sheffield Ave., Hammond, IN (GSA

RSF = 2,612) Location 05.

6. MI0048ZZ – FB & USCH, 600 Church St., Flint, MI (GSA RSF = 62,607) Location

06.

7. MI0072ZZ – FB, US Post Office (USPO), and USCH, 410 W Michigan Ave., Kalamazoo, MI (GSA RSF = 62,249), Location 07.

8. MI0073ZZ – Chamberlain FB & USPO, 315 W Allegan St., Lansing, MI (GSA RSF

= 101,859) Location 08.

9. MI0097ZZ – FB & USCH, 526 Water St., Port Huron, MI (GSA RSF = 39,318)

Location 09.

10. MI0118ZZ – Federal Building, 200 E Liberty St., Ann Arbor, MI (GSA RSF =

71,365) Location 10.

11. MI0131MC – McNamara FB, 477 Michigan Ave., Detroit, MI (GSA RSF = 947,860)

Location 11.

12. MI0539BC - Child Care Center, Federal Center, 100 N Washington Ave., Battle

Creek, MI (GSA RSF = 17,849) Location 12.

13. MI0800DF – Federal Building, 985 Michigan Ave, Detroit, MI (GSA RSF =

516,206) Location 13.

14. MI0801DF – Federal Parking Garage, 985 Michigan Ave, Detroit, MI (GSA =

288,130) Location 14.

15. MN0036ZZ – Federal Building, 212 3rd Ave S, Minneapolis, MN (GSA RSF =

122,986) Location 15.

16. MN0086TC - Whipple FB, 1 Federal Dr., Ft. Snelling, MN (GSA RSF = 581,602)

Location 16.

17. MN0090TC - Motor Pool Garage, 1 Federal Dr., Ft. Snelling, MN (GSA = 70,847)

Location 17.

18. OH0033ZZ – Metzenbaum USCH, 201 Superior Ave E, Cleveland, OH (GSA =

183,177) Location 18.

19. OH0189CN – Peck FB (includes a separate Child Care Center RMS Survey), 550

Main St., Cincinnati, OH (GSA = 690,832, CCC = 5,500) Location 19.

20. OH0194ZZ – Seiberling FB & USCH, 2 S Main St., Akron, OH (GSA = 183,480)

Location 20.

21. OH0195ZZ - Rice FB & USCH, 200 W 2nd St., Dayton, OH (GSA = 152,684)

Location 21.

22. OH0514DD - Warehouse 4, 3150 Springboro Road, Dayton OH (GSA RSF =

203,644) Location 22.

23. WI0096ZZ – SSA District Office, 4020 Durand, Racine, WI (GSA RSF = 7,715)

Location 23.

24. WI0350ZZ – Kastenmeier USCH, 120 N Henry St., Madison, WI (GSA RSF =

68,470) Location 24.

25. IL0233ZZ – Harold Washington Center, 600 W Madison St., Chicago, IL (GSA RSF

= 679,678) Location 25.

26. IL0033ZZ – Lipinski FB, 844 N Rush St., Chicago, IL (GSA RSF = 353,105)

Location 26.

27. IL0311ZZ – Roszkowski USCH, 327 Church St., Rockford, IL (GSA RSF =

172,710) Location 27.

28. IL0200ZZ - Benton FB & USCH, 301 W Main Street, Benton, IL (GSA RSF =

35,555) Location 28.

29. IN0524JF – Building 75, GSA Federal Center, 1201 E 10th St., Jeffersonville, IN

(GSA RSF = 2,936) Location 29.

30. IN0531JF – Building 64, GSA Federal Center, 1201 E 10th St., Jeffersonville, IN

(GSA RSF = 166,480) Location 30.

31. MI0133MC – McNamara Federal Parking Facility, 477 Michigan Ave., Detroit, MI

(GSA GSF = 1,720) Location 31.

Period of Performance

The contractor shall have 130 days, after being issued the notice to proceed, to complete the project. Schedule must be coordinated and approved by the Contracting Officer’s

Representative.

Scope of Work

Conduct a FPFAR and complete the RMS template(s) for Fire Protection systems at the listed

Federal building locations shown in the place of performance. (Please see Attachment 1 for a sample template.)

The contractor shall provide all necessary qualified personnel, transportation, supplies, equipment, materials, and services to conduct the FPFAR and the RMS surveys in accordance with this scope of work. This includes a visual inspection inside and outside

(including the roof) of the locations 1-31.

The contractor selected must have experience, capability, and willingness to commit the resources necessary to plan, organize, and execute the tasks in an expeditious and efficient manner and meet all assigned deadlines and expiration dates. Please reference the required

Qualifications sections/references provided in its related section(s) below.

The Contractor / Prime Vendor may not sub-c to a Fire Protection Engineer or fire protection firm, if the Contractor / Prime Vendor is not qualified per the description within this solicitation’s qualifications section, such as that their business must be primarily in the field of fire protection.

The contractor shall perform a FPFAR and populate the provided RMS templates(s) for locations 1 through 31 (a total of 33 reports and surveys):

1) The Surveyor must prepare a facility assessment report and complete the surveys fire protection risk management survey template (all templates provided as part of this contract) as described in the scope of work. Address all requirements outlined within this contract and respond to all questions asked in the RMS survey template Excel spreadsheet. The contractor will complete each worksheet / tab entirely. Drop down menus are provided in some response cells. Findings, regulatory citations, locations, and recommended actions and other pertinent information must be entered based on the result of the findings of the surveyor/inspector.

2) The contractor must provide a response to each question within the RMS as to assure uploading capabilities within GSA’s internal tracking system (IRIS FMA Module), as no response. Blank questions will cause internal errors and the survey(s) will be returned for the contractor to take corrective action(s) at no cost to the Government.

3) Perform a complete and thorough FPFAR and the RMS survey template of the entire building(s), (including support and secure spaces) to determine how the building's fire protection and safety features function as a system. All positive and negative findings shall be provided in the assessment report / RMS survey. Additional related findings, not provided within the RMS template survey tab questions, must be provided in the “Other Findings” field, located at the end of the questions of each applicable RMS template survey spreadsheet tab.

4) The FPFAR and the RMS template require a records review of the O&M’s

Inspection, Testing and Maintenance (ITM) for the building related Fire Protection systems. Records reviews are based on operations conducted at the building as well as the building design and equipment present. Each fire protection system review shall include responses to all questions within the RMS template survey tabs. The contractor must adhere to the policy document provided as Attachment 3 “Fire

Protection Program Policy Document”, along with any other information requested within the related RMS survey template.

5) Provide the survey’s Response, Findings/Observations, Regulatory Citation (Code references, and their editions,), recommended Corrective Actions, etc., as identified within the RMS template Excel spreadsheet Attachments.

6) IBC and NFPA codes and standards should be used as benchmarks. The potential impact shall be reported for all recommendations and alternatives using the Risk

Assessment Code (RAC) guidance within the survey (found in the RAC Guidance tab of the provided RMS spreadsheets).

7) The potential risk impact of compliance findings shall be reported for all recommendations and alternatives using the RAC guidance within the survey (found in the RAC Guidance tab of the provided RMS spreadsheets). RAC guidelines include using dropdown menu features to select a probability and severity determination as listed within the survey. RAC Scoring is done automatically once the severity and probability are selected by the inspector. There is a number RAC-6 impact code that must be manually entered for items that have no impact via the provided dropdowns.

a. The contractor shall enter all findings /observations electronically into the most recently updated RMS Excel spreadsheet document for each property/building, which will be provided to the Contractor after the following:

i. Project kick-off meeting completion

ii. Contracting Officer’s Notice to Proceed

iii. The contractors newly created GSA Affiliated Customer Account

(GACA) Gmail email address is created and shared back to the GSA

Contracting Officer’s Representative (COR) for verification.

iv. Any additional documentation of associated findings, i.e., listing of all related findings/locations throughout the property if “Building

Wide” is used in location of findings, must be defined within the associated FPFAR and referenced as such within the RMS findings for each location identified as a “building-wide” finding.

v. If a property has had prior surveys performed within the last five years, they will be provided by the Government to the Vendor as part of this contract. The Vendor must review the previous findings under this contract to assess whether they have been addressed and/or are carried over as part of this contract’s findings.

b. The RMS spreadsheet documents will be provided, via the contractors required, new, GSA formatted GACA Gmail email address (i.e.;

GSA.firstnamesecondname@gmail.com and/or as the following sample;

GSA.johnsmith@gmail.com). The contractor’s new email address would need to follow the requirements using the GSA Affiliated Customer Account

(GACA) in Gmail.

c. The RMS spreadsheet consists of the survey template. Each tab within the shared spreadsheet document must be completely populated. The tabs within the spreadsheet document are identified as the following: RAC Summary, IRIS Building Profile, Building Information, Means of Egress System, Fire

Alarm & Emerg. Comm Sys., Automatic Sprinkler Systems, Non-Water-

Based Fire Ext. Sys., Smoke Management Systems, Interior Finish, Passive

Fire Protection Systems, Vertical Transportation Systems, Preventative

Maint. Records, Emergency Preparedness Records, Special Systems or Areas, Significant Fuel Loads & HazMat, Other Categories, RAC Guidance and

Help Text. The IRIS Building Profile tab will be pre-populated by GSA.

d. The contractor shall adjust the Excel spreadsheet document cells, if needed, based on the provided write-up / information provided to assure all text is visible in the spreadsheet document.

e. The contractor will indicate on the RMS, the specific location in the building where all non-compliant findings are identified and may supply at least one digital photo for each except for findings associated with records/paperwork.

f. The contractor shall download the GSA provided Excel spreadsheet documents and the originally provided file naming structure must Not be modified, as the Government system uses this file name structure for document uploading to a central website. All spreadsheet cells must be populated as required within this scope of work. The contractor must not use the copy and paste function to populate any spreadsheet cells. Contractor must answer all questions independently from one another. Once the spreadsheet document is completed, the contractor must contact and/or share, via the completed FPFAR and RMS survey templates using the GACA Gmail email account, to the COR and the Fire Protection and Safety Branch representative, Matthew Smith at matthew.smith@gsa.gov.

g. Any request/need for building drawings must be requested by the contractor through the COR post-award, after the Notice to Proceed (NTP) has been issued by the GSA Contracting Officer, from the GSA Property Management, typically after the associated kick-off meeting has concluded and the

Contracting Officer has issued the NTP.

h. The following are examples, not all inclusive, of additional documentation that must be requested and reviewed by the contractor from the GSA Property

Management team (contacts will be provided at kick-off meeting and/or within the actual Google calendar invite to GSA Property Managers and the

Vendor):

i. ITM records as required by the applicable codes at the time of the

O&M contractor’s award. These must include, but not limited to the following ITM records: NFPA 10 (Fire Extinguishers), NFPA 25

(Standard for Inspection, Testing, and Maintenance of Water-Based

Fire Protection Systems), NFPA 72 (National Fire Alarm and

Signaling Code), NFPA 20 (Standard for the Installation of Stationary

Pumps for Fire Protection), NFPA 80 (Standard for Fire Doors and

Other Opening Protectives), NFPA 101 (Emergency Lighting / Exit signage ITM, Chapter 7 Egress requirements), NFPA 101A (Guide on

Alternative Approaches to Life Safety) for the required Fire Safety

Evaluation System (FSES) & the BFRI number to be provided within the FPFAR and RMS templates, etc.

ii. Discrepancies listed in the above mentioned ITM records.

iii. The Vendor must work with the GSA Property Management team for any ITM records kept within the GSA’s N.C.M.M.S. system.

iv. Year of Main Fire Alarm Main Control Unit installation (located within the Fire Command Center).

v. Current date of the Occupant Emergency Plan.

vi. Floor plan drawings (Controlled Unclassified Information) only and transmitted through the contractors new GACA Gmail email account).

mailto:matthew.smith@gsa.gov

8) There are three Child Care Center (CCC) surveys included as part of this contract:

a. Location 03; IN0133ZZ – Minton-Capehart FB, contains a CCC within the building envelope and must also have a separate, 2nd survey template completed with any findings in the CCC located at 575 N.

Pennsylvania St., Indianapolis, IN.

b. Location 19; OH0189CN – Peck FB, contains a CCC within the building envelope and must also have a separate, 2nd survey template completed with any findings in the CCC located at 550 Main St., Cincinnati, OH.

c. Location 12; MI0539BC - Building 5, CCC, this building is a dedicated CCC, and it will use Only the Fire Protection RMS template (no separate CCC template for this property location) at the Federal Center, located at 50 Washington Ave. N, Battle Creek, MI.

The two identified CCCs within Locations 03 and 19 must be part of the related buildings overall FPFAR along with the associated RMS template. The additional survey requirements, outlined in Chapter 6 of Attachment 3 must be included as part of the contractor’s submittal and must have the separate, Government provided, CCC survey template Excel spreadsheet completed with all related findings identified in a similar fashion as the base buildings Fire Protection RMS template.

9) OSHA has identified COVID-19 as a recognized workplace hazard, all current occupational safety and health regulations and requirements apply to this hazard.

a. The contractor must work with the contract COR to review any CDC prescribed entrance requirements due to the COVID-19 pandemic that GSA has assigned to the specific Federally owned buildings they will be inspecting/surveying.

b. The contractor may be required to provide responses to a short GSA provided checklist on their COVID-19 safe work practices before the contractors will be permitted to enter any of our owned Federal buildings listed herein this contract.

c. The contractor should familiarize themselves with the CDC and OSHA requirements for safe work practices based on the level of risk they may be exposed to at the specific federal workplaces they will be inspecting.

10) The FPFAR is to be provided as a separate, independent PDF file format (and if requested, in a Microsoft Word file format) document; separate from the RMS template Excel spreadsheet. Both must be submitted at the same time to the COR for a government review process. Again, with NO variation to the contractor’s draft/final submittal filename structure of the related RMS template Excel spreadsheet provided by the Government (RMS survey templates must always remain in an MS Excel file format/environment).

11) The RMS templates Excel spreadsheet must never be stored within and/or accessed within, save to, etc., to any Google environment and/or converted into a Google Sheets document, etc. The provided Excel spreadsheets must only be accessed and worked on and saved within the Microsoft Excel file format environment, *.xlsx.

12) The contractor must provide their work, i.e., FPFAR and the associated RMS template and participate in a review process of their submitted work with the

12) The contractor must provide their work, i.e., FPFAR and the associated RMS template and participate in a review process of their submitted work with the property’s associated GSA Property Management team, the GSA Fire Protection

Engineer, and the COR/Project Manager for as many times needed to assure all findings have been reviewed by the Government. The contractor must have the capabilities of sharing their computer screen with the submitted documents for review presented using Google Meet (using their GACA Gmail email account google suite of applications, i.e., Google Meet) or other approved method by the projects COR. If modification to the findings, recommendations, etc., and/or documented RAC scores need to be revised, the contractor must do so within 10 business days of the associated meeting and provide the revised documents to GSA for another review process.

Qualifications of Firm/Personnel

At a minimum, contractor personnel conducting fire protection facility assessments must meet one of the following requirements in A., B., or C.

A. A licensed engineer who has passed the principals and practice of engineering examination in fire protection administered by the National Council of Examiners for

Engineering and Surveying (NCEES). In addition, the engineer must have at least two years’ experience in conducting fire protection assessments of similar size, type, and complexity.

B. A licensed engineer who has passed a principals and practice of engineering examination administered by the NCEES and holds Professional Member grade in the

Society of Fire Protection Engineers (SFPE). In addition, the engineer must have at least two years’ experience conducting fire protection assessments of similar size, type, and complexity.

C. An engineer having an undergraduate degree or a graduate degree from a college or university in the course of study in fire protection engineering, fire protection engineering technology, or fire safety engineering that is accredited by the

Accreditation Board for Engineering and Technology or a similar accreditation and has at least 4 years of experience in fire protection engineering. In addition, all worked performed by these professionals must be reviewed and approved by a licensed engineer that meets the above qualifications in A. or B. and is also employed by the same company.

Personnel conducting fire protection facility assessments must submit documentation to verify their qualifications. GSA does not require licensed engineers conducting fire protection facility assessments to be licensed in the state where the facility is located.

SUBSTITUTION OF PERSONNEL: The contractor shall utilize the personnel named in its proposal to perform the services required under this contract. If any of the personnel named in the proposal are unable to perform because of death, illness, resignation from the contractor's employment, or any other reasons, the contractor shall promptly submit to the

Contracting Officer, in writing:

· a detailed explanation of the circumstances necessitating the proposed substitution

· a complete resume for the proposed employee

· any other information needed to approve or disapprove the proposed employee

No employee substitutions shall be made without prior written approval by the Contracting

Officer. No increase in contract process will be allowed when personnel substitution is authorized.

Security Requirements

Contractor and any Contractor employee assigned to this order shall sign a copy of a nondisclosure statement to be provided to the CO and COR prior to beginning work. In performance of the order, the Contractor may be required to work in conjunction with other

Contractors. It is the incumbent responsibility of the Contractor to execute any Non-

Disclosure or other privacy agreements needed with other Contractors in order to protect its own proprietary data and interests. Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to the contract.

All Contractor personnel are always subject to the terms of GSA’s non-disclosure agreement.

Contractors shall identify themselves in all situations where discussion of sensitive information that has been initiated by a non-government party and immediately refer that party to the appropriate Contracting Officer for further information.

GSA-issued identification badges must be worn at all times by the contractor when on GSA premises. Contractor must dress in appropriate business attire and exhibit courteous behavior at all times. A Government employee will be on-site at all times when contract personnel are working.

Security Clearance/Suitability Determinations

All contract employees requiring routine unescorted access to Federally-controlled facilities and/or information systems for more than six months (Regular Employees) will be required to undergo a suitability determination before a facility identification card is issued. Prior to the time that an identification card is issued, such Regular Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

-Failure of a Regular Employee to receive a favorable suitability determination shall be cause for removal of the employee from the work site and from other work in connection with the contract.

-Contract employees working less than six months (Temporary Employees) may, at the

Government's option, be required to undergo a lesser form of suitability determination. Prior to the time that an identification card is issued, if at all, such Temporary

Employees will be required to comply with normal facility access control procedures, including sign-in, temporary badging, and escorted entry, as applicable.

- All contractors are required to be given at a minimum a preliminary favorable in order to start working.

-The Government, at its sole discretion, may grant temporary suitability determinations to

Regular or Temporary Employees. However, the granting of a temporary suitability determination to any such employee shall not be considered as assurance that a favorable suitability determination will follow.

-The Contracting Officer or his/her designee shall provide the Contractor with required forms for obtaining necessary clearances. The Contractor shall be required to cause such forms to be returned to the Government for processing not later than 14 days following being provided by the Government.

-The Contractor shall be responsible for planning and scheduling its work in such a manner as to account for facility access issues. Difficulties encountered by the Contractor in gaining access to facilities by its employees and subcontractors shall not be an excuse to any

Contractor performance under the contract.

-The award letter to the successful offeror will identify a GSA Security Sponsor for the security clearance process. Upon receipt of the letter, the awardee will immediately contact the GSA Security Sponsor for this contract and provide a Contractor security clearance point-of-contact (POC) for contractor and subcontractor employees. The Contractor POC will be responsible for ensuring timely submittal and accuracy of security clearance applications. He or she will also have the responsibility of monitoring and tracking all security clearance submissions. The GSA Security Sponsor will send additional forms and instructions regarding the security clearance process to the Contractor point-of-contact via email.

Contractor is responsible for all fingerprinting. The Contractor POC will be required to submit a list of contractor employees for whom you are seeking security clearances, including their position on the contract. Compliance with the security clearance process will be a factor assessed in the Government’s evaluation of contractor performance. Failure to submit all security clearance documents may result in the contract being terminated for default.

Process for Regular:

The automated Electronic Questionnaire for Investigations Processing (e-QIP) clearance system is used to conduct background suitability investigations of regular clearances. Before receiving access to the e-QIP database, Contractor employees must complete the Contractor

Information Worksheet. Completing this form and submitting electronically will assist in the efficient processing of contract applicant e-QIP invitations.

Individual Contractor Information Worksheets (CIW) are to be electronically submitted to the GSA Security Sponsor via the Contractor POC. In addition, individual CIWs should be completed for individuals who have had a prior investigation conducted or have been a U.S.

resident for less than three years.

All forms should be sent in electronically to the appropriate GSA Security Sponsor. The email attachments must be encrypted and the password should be sent in a separate email to help protect the personal identification information.

After the forms are found to be accurate and complete, GSA processes the e-QIP invitation. Contractor employees will then receive an email invitation to the e-QIP database.

This email will explain the process in detail.

Once the Contractor employee has completed all the e-QIP information, they are to print, sign and date the “Authorization to Release Information” and “e-QIP Investigation Request” signature forms. To do this they would follow the “Click to Sign” function in e-QIP. They also need to fill out the OF306 and GSA 3665 electronically, print, sign and date the form.

Then both forms are to be uploaded into e-QIP before releasing to the Office of Personnel

Management (OPM). Contractor employees will then receive an email invitation to set up an appointment to go to a Managed Service Office (MSO) Credentialing Station to get fingerprinted. If the contractor is 100+ miles from an MSO Credentialing Station they must submit in hard copy two SF87 fingerprint cards to the GSA Security Sponsor or the designated GSA Security Clearance Office for submission to OPM for adjudication.

Once OPM has completed all the necessary checks, the applicant will be notified of their preliminary status; either favorable or unfavorable. If the status is favorable, a security badge will be issued. If the status is unfavorable, a letter will be issued identifying a process for an appeal.

Security clearance submittals are due to the GSA Zone C Mailbox within 10 days of award.

Contractors shall submit a CIW V4 for every member of the team. Failure to submit required security clearance applications in a timely manner jeopardizes the successful on-time completion of the project. Failure to submit security clearance documents may result in the contract being terminated for default.

NOTICE TO PROCEED (NTP) WILL NOT BE ISSUED UNTIL THE GSA

SECURITY SPONSOR HAS OFFICIALLY NOTIFIED THE CONTRACTING

OFFICER THAT SECURITY CLEARANCES FOR PROPOSED EMPLOYEES

HAVE BEEN RECEIVED AND APPROVED BY THE OFFICE OF PERSONNEL

MANAGEMENT (OPM). PERMANENT CONTRACT STAFF WILL NOT BE

ALLOWED TO WORK IN FEDERALLY CONTROLLED SPACE PRIOR TO

OBTAINING THE APPROPRIATE BACKGROUND INVESTIGATION.

-A background criminal history check by name and date of birth from the State of Residence will be performed by GSA.

-No employee or subcontractor shall be allowed to perform any work under this contract without receiving prior clearance from GSA.

-The GSA Security Sponsor reserves the right to require the Contractor to resubmit the documents at any time. If requested by the GSA Security Sponsor, the requested forms shall be submitted to the GSA Security Sponsor within three working days of receiving such a request. If a preliminary favorable has been issued by OPM and a contractor fails to provide additional information requested by OPM for a final clearance within the specified time period the employee will be removed until such time that the documents are submitted, and approved.

-The Government shall have, and exercise, full and complete control over granting, denying, withholding, and terminating clearances for any employee.

-Occupant agencies may require the Contractor and the Contractor’s employees to obtain special clearances for access to certain areas covered under this contract. The GSA Security

Sponsor will inform the Contractor when such clearances are required.

GSA Criteria for Adjudication

The following criteria were prepared under the guidelines of the Office of Personnel

Management’s (OPM) FPM Supplement 731-1, “Determining Suitability for Federal

Employment,” and guidelines from GSA’s Office of Audit Resolution and Internal Controls.

The criteria for adjudication have been approved by the GSA General Counsel. The following criteria are used by trained regional and/or National Office personnel security specialists, to determine the eligibility of prospective construction, service contract employees, and child care providers.

As a general guideline, the criminal history background records are examined for construction, service contract employees, and child care providers for the previous 5 years, (for contract guards the previous 10 years). However, the entire record is reviewed to ascertain if any serious offenses or incidents are noted that would disqualify. Criminal history background checks for construction, service contract employees are good for as long as they are working on a GSA contract and have not had more than a two year break in service. Child care providers are conducted every five years.

All information of record, both acceptable and unacceptable, will be assessed in terms of its relevance, recentness, and seriousness, while keeping in mind that the objective is to provide fair, impartial, and equitable treatment of all employee applicants. The limited criminal history checks may reflect juvenile records, psychological referrals or information sealed by court order or statute, which would be given special consideration.

The principal factors used in the adjudication process in determining whether a person’s conduct would be expected to interfere with the ability of the applicant(s) to function in the position, or if the applicant’s past conduct was such that the safety of Federal employees and/or visitors to delegated and/or GSA-controlled facilities would be in jeopardy, are outlined below:

-Any type of misconduct or negligence in prior employment which would have an effect on the quality of security and protection provided to customer agencies or prior conduct which would interfere with or prevent a delinquency or misconduct in employment are: attitude, personality, conflict insubordination, absenteeism/attendance, rules/regulation violation and pattern of unemployment based on misconduct or delinquency as reflected in employment history.

-Criminal or dishonest conduct related to the duties to be assigned to the applicant/employee and/or the performance of such duties. The following crimes are acts which could disqualify prospective or regular employees:

Abuse or neglect of a child or other dependent person entrusted to their care.

Child molestation.

Forcible or statutory rape.

Possession and sale of narcotics and/or dangerous drugs.

Arson.

Murder.

Kidnapping.

Robbery.

Burglary.

Larceny.

Theft.

Aggravated assault.

Buying, receiving or possessing stolen property.

Embezzlement, forgery, counterfeiting.

Fraud.

Under ATF Standards, any felony (for guards only who are required to carry firearms).

Domestic violence issues.

-Intentional false statement, deception or fraud in examination or appointment.

-Refusal to furnish testimony required during an official investigation by Federal, State, and/or law enforcement officials.

-Found to be a chronic alcoholic by any court, which suggest that the condition would prevent the applicant/employee from performing the duties of the position, or that the condition would pose a serious threat to the property and safety of others. (If an applicant can present medical certification that he or she has thoroughly recovered or completed a rehabilitation program, this will be weighted accordingly).

-Illegal use of narcotics, drugs, or other controlled substances, without evidence of rehabilitation.

-Any statutory or regulatory bar which prevents the lawful employment of the person involved in the position in question.

-Serious misconduct while in the military service which is indicative of conduct unacceptable for child care providers and/or other contract personnel.

-Is a fugitive from justice.

-Is an illegal alien in the United States or is an alien who is not entitled to accept gainful employment.

-Has been committed voluntarily or involuntarily to a mental hospital or institution, unless the applicant can present medical certification of recovery.

-In the absence of convictions, when the examination of the circumstances involved is a pattern of arrests, or an arrest for a single serious crime indicates that an applicant is unacceptable for a position.

-In the event information is developed that a contract employee has been arrested; National

Office FPS will re-evaluate until this function is transferred to the region. The regional reviewing official will re-evaluate to determine if the employee should continue to work.

Department of Homeland Security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS) will ensure the contractor takes appropriate action, and if the employee needs to be removed, a letter of removal will be sent to a contractor.

-Financial responsibility such as pattern of non-support judgment tax lien or other default with no attempt at restitution, illegal gambling, eviction, or other irresponsibility as reflected in credit history, disregard for debts, abuse of fiduciary trust.

-Immoral conduct when a pattern of misconduct is shown by conviction records, medical treatment, public knowledge, child molestation, sexual assault, statutory rape, incest, bestiality, or convictions of or involvement in other sex related crimes.

-If information is developed related to disruptive or violent behavior such as assault, damaging property, destroying property, vandalism, criminal/malicious mischief, harassment, or other patterns of violence as reflected in conviction records.

-Any issue relating to firearms/weapons such as carrying concealed firearms/weapons brandishing firearm, possession of firearm by a felon, possession of loaded firearm or explosives, improper/illegal sale or transportation of firearms or explosives, illegal manufacture of firearm/explosives.

-Right of Review. A person who receives an unfavorable determination will be provided reasonable time (30 days) after the individual receives written notification that derogatory information is contained in the individual’s background check which needs clarification.

He/she may challenge the accuracy of the information contained in the FBI criminal history records; past employment history and/or State criminal history repositories; or provide additional facts, proof and supporting documents outlining any mitigating circumstances affecting any information maintained in the criminal history records the FBI obtained based on the individual’s fingerprints or other records. Further, he/she will be advised that he/she has the right to obtain copies of information made available to GSA.

Compliance with Security Requirements

-The Contractor shall comply with all GSA and tenant agency security requirements in the building(s) where work is being performed.

-When a controlled personnel identification access system is used by a tenant agency at a site where work is performed, the tenant agency will be responsible for providing any required access credentials. Credentials shall be displayed at all times or as otherwise required by the tenant agency.

Identification Credential

-Upon receipt of a favorable suitability determination, each Regular or Temporary Employee shall be issued an identification credential (Credential) permitting regular access to the building(s) where work is being performed.

-Regular or Temporary Employees with Credentials shall be required to comply with all applicable access security screening procedures applicable to Government or other personnel possessing similar Credentials.

-All Contractor or subcontractor employees possessing Credentials shall visibly display their

Credentials at all times while in the building(s) where work is being performed.

-The Contractor shall be responsible for ensuring that all identification credentials are returned to the Government when a particular Contractor or subcontractor employee will no longer be providing service under the contract at the building(s) covered by the Credential.

-The Contractor will notify the Government when Credentials are lost. In that event, the

Contractor will be responsible for reimbursing the Government for its cost in issuing a replacement Credential.

-ID’s shall be worn with the photo and name facing away from the employee to facilitate easy identification of the employee. Any employee who is not wearing the ID or wears it backwards shall be considered out of uniform and removed from the building that day. The

CO or their designee, Government law enforcement, or security personnel shall periodically verify passes of Contractor employees with their personnel identification. Contractor employees shall comply with security verification procedures at all times.

-The Contractor will be responsible for paying the Government for replacement credentials at the current cost per badge. The cost of the replacement ID shall be applied to the contractor through the proposed deduction process. Replacement ID’s will not be issued until the

Contractor notifies the CO or their designee of the need for the replacement and an incident report is made and obtained through the Office of Personnel Management (OPM).

Insurance Requirement

Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property

Submission of Invoices

Invoices may be submitted electronically (preferred method) or original signed hardcopies may be mailed to the address shown in below. Contractor shall email a copy of his/her invoice to the COR, Matthew Smith, for his review and approval at matthew.smith@gsa.gov.

After the invoice has been approved by Mr. Smith, the contractor may submit the invoice by mail to the following address for payment:

PBS Payments Branch

Finance Division- BCFA

Post Office Box 17181

Ft. Worth, TX 76102-0181

Or, electronically at https:www.finance.ocfo.gsa.gov

A properly executed invoice must show the name and address of the business concern as listed on the award, the invoice date, the Contract Number, the Order number (if applicable), and the contract PDN.

Pricing

The contractor shall submit pricing on pages 2-10 of the Standard Form 18. A completed FLS

Contractor Quote Sheet (refer to Attachment 2) shall be included as supporting documentation for the quotation to indicate the labor categories, hourly rates, and level of effort as well as analytical costs and expenses.

Any travel necessary to fulfill the contract requirements should be listed and included in the pricing for each location.

Method of Award

This RFQ will result in a Firm Fixed Price contract.

A resume for each team member performing the surveys must be submitted with the quote.

The resume must provide proof of the experience requirements noted above in the statement of work and in Section E.4. of Attachment 3.

mailto:matthew.smith@gsa.gov https://www.finance.ocfo.gsa.gov/

The Government will award the order resulting from the RFQ to the responsible offeror whose quote conforms to the RFQ and offers the lowest Total Evaluated Price. The Total Evaluated Price will be determined by totaling the prices quoted for locations 1-31.

Please complete the attached Representations and Certifications document and return with your quote.

The winning contractor shall promptly call Matthew T. Smith at 312.353.8760 or mobile at 312.848.0109, to discuss the FPFAR/RMS and the GSA instructions before beginning the assignment.

Release of Claims The GSA Form 1142, Release of Claims is required to be submitted with the Final Payment request. GSA will provide this form to you before closing out the contract.

Contract Clauses

Clauses Incorporated in Full Text

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause–

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information

(44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract

Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

http://uscode.house.gov/

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or

ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company…