RFQ FA910123QB021 Yaskawa Fan Motor Drives.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

15 February 2023

COMBINED SYNOPSIS/SOLICITATION

FROM: AFTC/PZIA

Arnold Engineering Development Complex 100 Kindel Drive, Suite A332 Arnold AFB, TN 37389

SUBJECT: Request for Quote (RFQ), FA910123QB021, Yaskawa Fan Motor Drives

This is a competitive solicitation set-aside 100% for Small Business. The subject requirement is for a commercial product; this solicitation is prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is not an authorization to begin performance and in no way obligates the Government for any costs incurred by the vendor associated with developing a quote. The Government reserves the right not to award a contract in response to this RFQ. Prior to the commencement of any activities associated with the performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

The RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2023-01 dated 30 December 2022, Department of Defense Federal Acquisition Regulation (DFARS) Change 12/30/2022 effective 30 December 2022, and Air Force Federal Acquisition Regulation (AFFARS) Change 12/20/2022 effective 20 December 2022.

The North American Industry Classification System code (NAICS) is 333612, Speed Changer, Industrial High-Speed Drive, and Gear Manufacturing, with a Small Business Size Standard of 750 employees. NAICS 333612 does not have a Non-Manufacturer Waiver; therefore, the Non- Manufacturer (NMR) rule will apply.

DESCRIPTION: The United States Air Force Arnold Engineering Development Complex (AEDC) at Arnold AFB in Tennessee has a requirement for the delivery of three new Yaskawa fan motor drives with the part number CIMR-PU4A0362AAA.

Provided below are the anticipated Contract Line Item Number (CLIN), Item Description, Quantities, and Unit of Measure (UOM):

CLIN Description Unit of Measure Quantity 0001 Yaskawa Fan Motor Drives

Part Number: CIMR-PU4A0362AAA Each 3

DELIVERY LOCATION: Arnold AFB, TN 37389

DELIVERY SCHEDULE:

FOB Destination delivery to Arnold AFB, TN, is required no later than 37 weeks after receipt of order (WARO).

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition, and the following addendum applies:

The following words stating “offer,” “offeror,” and “proposal” are replaced with “quotation,” “vendor,” and “quote.”

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the quote.”

RFQ due date: 24 February 2023 RFQ due time: 11:00 A.M. Central Time Email to: erica.anglin@us.af.mil

All questions regarding this RFQ must be emailed to erica.anglin@us.af.mil no later than 11:00 A.M. Central Time on 22 February 2023.

Accordingly, an award under this RFQ, should an award be made, shall follow the procedures outlined in FAR 13, as supplemented.

Vendors shall identify any exception to the RFQ terms and conditions with supporting rationale.

The Government reserves the right to determine whether any such exceptions are unacceptable.

Any exception determined unacceptable by the Government may result in the vendor’s quote being determined unacceptable and ineligible for award. The quote shall include a statement expressing no exceptions with the solicitation.

Please complete Attachment 1 – Quote Sheet as your quote.

Attachment 1 – Quote Sheet Instructions:

The grey-colored boxes shall be completed by the vendor, as appropriate. The bottom certification statement must be completed specifying the number of weeks for delivery and if there are exceptions to the solicitation.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are provided in Attachment 2 – Provisions and Clauses.

BASIS OF AWARD:

The lowest price technically acceptable (LPTA) methodology will be used. The Government will order quotes from the lowest total price to the highest total price. Then the Government will evaluate the lowest total price quote for solicitation compliance until two quotes are found compliant with the solicitation. Afterward, the Government will evaluate the technical acceptability. Technical evaluations will continue until two quotes are determined technically acceptable, or all quotes have been evaluated. Finally, the Government will evaluate the total price of the technically acceptable quotes.

If the Government decides to award a contract from the solicitation, the Government will make a contractor responsibility determination IAW FAR 9.104-1 prior to award.

Technical Acceptability:

Under this factor, the Government will assign the factor an adjectival rating as defined in Table 1 below.

Table 1 – Technical Acceptability Ratings

Technical Acceptability Rating Definition Acceptable The quote meets all elements of merit.

Unacceptable The quote does not meet all elements of merit.

For technical acceptability, the Government will evaluate the quote using the following measures of merit:

a. The quote includes the part number specified in the RFQ and Attachment 1 – Quote Sheet.

b. The quote listing any exceptions to the solicitation with supporting rationale, which includes, but is not limited to: delivery period, delivery location, and shipping costs directly incorporated into CLIN 0001.

Price:

Price quotes should be provided in a completed Attachment 1 – Quote Sheet. The total price will be evaluated in terms of completeness, reasonableness, and balanced pricing. Vendors whose total price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

Applicable definitions are outlined below:

Completeness - The Vendors total price will be reviewed to determine the extent to which all the price elements have been addressed. The vendor’s price quote will be evaluated to ensure continuity and traceability of prices to the technical quote and between the initial quote and any revisions. The review will determine the adequacy of the contractor’s quote in addressing and fulfilling the RFQ requirements.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

Unbalanced pricing - Contractors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

52.225-18 Place of Manufacture

As prescribed in 25.1101 (f), insert the following solicitation provision:

Place of Manufacture (Aug 2018)

(a) Definitions. As used in this provision—

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except-

(1) FPSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly-

(1) □ In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) □ Outside the United States.

(End of provision)

5352.201-9101 Ombudsman

As prescribed in 5301.9103 Solicitation Provision and Contract Clause , insert the following clause:

OMBUDSMAN ( OCT 2019 )

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (Primary) AFTC/CV1 S Rosamond Blvd Edwards AFB CA 93524 COMM:

(661) 277-2810aftc.workflow@us.af.mil (Alternate) AFTC/PK5 S Wolfe Ave Edwards AFB CA 93524 COMM: (661) 277-2006 FAX: (661) 275-7805 AFTCPKWorkflow@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Alternate I) Oct 2022, applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2021), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the FAR and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Oct 2022), is applicable to this acquisition. For the FAR clauses cited in FAR clause 52.212-5 that are applicable to this acquisition see Attachment 2 – Provisions and Clauses.

For additional FAR provisions and clauses not referenced specifically in this document that apply to this acquisition, see Attachment 2 – Provisions and Clauses. Likewise, for DFARS and AFFARS provisions and clauses that are applicable to this acquisition, see Attachment 2 – Provisions and Clauses. The full text of these clauses and (*) provisions may be assessed electronically at the website acquisition.gov. Note: all provisions will be removed at time of award but shall remain part of the contract file.

ERICA A. ANGLIN

AFTC/PZIA (Arnold) Contracting Officer

Attachments:

Attachment 1 – Quote Sheet Attachment 2 – Provisions and Clauses