RFQ.pdf

VILLAGE OF ANGOLA

REQUEST FOR QUALIFICATIONS

VILLAGE ENGINEER – ONE-YEAR APPOINTMENT

The Village of Angola, New York is soliciting Statements of Qualifications from qualified professional engineers and engineering firms interested in serving as the Village Engineer for the Village of Angola for a one-year term.

The Village is seeking an experienced engineer or engineering firm capable of providing ongoing municipal engineering services and assisting the Village with the planning, design, bidding, permitting, construction administration, and inspection of municipal infrastructure projects.

The selected candidate will be considered for appointment as Village Engineer for a one-year term, subject to the required approval and appointment by the Village in accordance with applicable law.

SCOPE OF SERVICES

The Village Engineer will provide engineering assistance and services as requested by the Mayor and Village Board. Services may include, but are not limited to:

• Engineering services associated with the design and construction phase of the installation, improvement, replacement, and expansion of the municipal water system throughout the Village;

• Evaluation and planning of existing municipal infrastructure and recommendations for improvements;

• Preparation of engineering plans, specifications, bid documents, and cost estimates;

• Assistance with municipal water, sewer, stormwater, drainage, roadway, sidewalk, and other infrastructure projects;

• Assistance with New York State and local permitting and regulatory requirements;

• Assistance with grant-funded projects, including preparation of technical documentation and coordination with funding agencies;

• Preparation of reports, recommendations, and technical information for the Mayor and Village Board;

• Assistance with the preparation and review of bid documents and contractor proposals;

• Construction administration, project oversight, and inspection services;

• Review of contractor pay applications, change orders, submittals, and requests for information;

• Coordination with contractors, consultants, utility companies, governmental agencies, and other municipalities;

• Attendance at Village Board meetings and other meetings as requested;

• Emergency engineering consultation and assistance when necessary; and

• Other engineering services may be requested by the Mayor and Village Board.

MINIMUM QUALIFICATIONS

Interested professional engineers or engineering firms should demonstrate:

• Current professional engineering licensure in the State of New York;

• Demonstrated experience providing engineering services to municipalities;

• Significant experience with municipal water systems and water infrastructure projects;

• Experience with public infrastructure design and construction;

• Knowledge of New York State regulatory and permitting requirements;

• Experience working with municipal officials, contractors, regulatory agencies, and funding agencies;

• Experience with grant-funded infrastructure projects is preferred; and

• Sufficient personnel and resources to provide timely and responsive services to the Village.

STATEMENT OF QUALIFICATIONS

Statements of Qualifications should include, at a minimum:

1. Name, address, telephone number, and email address of the firm or individual;

2. New York State professional engineering license information;

3. Qualifications and experience of the firm and proposed project personnel;

4. Description of relevant municipal engineering experience;

5. Description of experience with municipal water systems and water infrastructure projects;

6. Examples of similar projects completed within the past five years;

7. Experience with design, bidding, construction administration, and inspection services;

8. Experience with New York State and federally funded or grant-funded municipal projects;

9. At least three municipal references for which similar services have been provided;

10. Availability and anticipated response time for Village requests;

11. Description of the firm's approach to providing ongoing engineering services to the Village; and

12. Proposed hourly rates and/or fee structure for engineering services.

SELECTION AND APPOINTMENT PROCESS

The Village will review all Statements of Qualifications received and may conduct interviews with qualified candidates.

The Village will consider the following factors in selecting a qualified Village Engineer:

• Professional qualifications and experience;

• Municipal engineering experience;

• Experience with municipal water systems and infrastructure;

• Experience with projects of similar size and scope;

• Knowledge of New York State regulations and permitting requirements;

• Availability and responsiveness;

• References and past performance;

• Familiarity with grant-funded municipal projects; and

• Proposed fees and overall value to the Village.

Following review of the Statements of Qualifications and any interviews deemed appropriate, the Mayor will recommend a qualified engineer or engineering firm for appointment as Village Engineer. The appointment will be made in accordance with applicable New York State law and the Village's governing procedures.

The intended term of appointment is one (1) year, beginning __________________, 2026 and ending __________________, 2027.

The Village may consider the selected engineer or engineering firm for reappointment upon expiration of the one-year term.

SUBMISSION DEADLINE

Statements of Qualifications must be received no later than:

Date: ______________________________ Time: ______________________________

Statements should be submitted to:

Village of Angola Attn: Village Clerk 41 Commercial Street Angola, New York 14006

Electronic submissions may be submitted to: ______________________________

The Village of Angola reserves the right to accept or reject any or all Statements of Qualifications, to waive any informalities or technicalities, to request additional information, and to select the professional engineer or engineering firm determined to be in the best interests of the Village.

The Village of Angola is an equal opportunity employer and encourages qualified professional engineers and engineering firms to submit Statements of Qualifications.