RFQ Cameras.docx

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Buffalo Zoo 300 Parkside Avenue Buffalo N.Y. 14214 716-837-3900

REQUEST FOR QUOTATION

OVERVIEW: The Buffalo Zoo is one of the oldest zoos in the United States having been established in 1875. Over the past 151 years, the Zoo has developed into the number one cultural attraction in Western New York. Maintenance requirements and needed updates are a constant challenge in keeping the Zoo accredited and functioning.

Over the past several years the security cameras around the grounds have experienced a plethora of issues that are causing concern for the security of the site. The Zoo is soliciting bids from contractors that are experienced in security systems and site protection systems. This is a turnkey project.

REQUIREMENTS: The following documents must be included for submittal packages to be considered.

1. Scope of work

· Clearly outline the scope of work for the repair of our current security system.

2. Proposal

· Provide a complete turnkey cost breakdown including labor and materials.

3. Signed Contractor Code of Conduct Form

· The completed and signed form must be included in the submission

4. Insurance Certificates

· Provided certificate and state insurance coverage for the scope of the project.

5. Warranty Information

· Provide details of warranties for materials and labor

6. Letter of Explanation (If Applicable)

· In any case where mentioned documents cannot be submitted, include a letter explaining the reason for the omission

Failure to include any of these documents will result with the bid being disqualified.

Security System Restoration and Improvements – The security system is comprised of about 132 cameras around the grounds. The infrastructure that was installed to support the camera system was not designed to withstand the elements and has subsequently failed in many locations. This has led to about 26 cameras showing no feed and a handful of others with poor displays. Over time, these issues have become progressively worse and as we enter another winter we expect that more of these cameras will fail.

Security System Restoration:

· The new conduit would be approximately 3,100 feet and 2’’ thick. This would extend along Meadow Drive, Crandall Drive, and partially on Parkside Drive.

· Expansion joints for new 2’’ conduit included, breakout boxes at each camera location.

· New 16 port PoE+ Switch to be installed in the maintenance building.

· Approximately 40ft in length and 6’’ in depth of trench and conduit from the fence line to the maintenance building. Rough backfill included, cold patch/blacktop repair by Buffalo Zoo.

· New MM 4 Strand fiber from maintenance building to each pole mounted PoE switch behind Zebra and Gemsbok.

· New 8ft x 6’’ stainless steel fence posts and mounting hardware – Approximately 15 posts.

· New direct burial Cat6 cable to each camera.

· Seal tight from each camera to junction box at conduit/pole.

· Removal of associated cabling and conduit for cameras being replaced.

· New 4 port outdoor PoE switch with battery back-up to be installed on pole behind Gemsbok exhibit.

· New 4 port outdoor PoE switch with battery back-up to be installed on pole behind Zebra exhibit.

· 26 cameras to replace those that no longer have a feed.

Work Duration:

· Proposals should include a projected duration of work for each phase of the project.

Material Specifications:

· Proposals should detail the method of repair for completion, including a list of all materials to be used.

· Provide material data sheets.

· Include expected lifespans for materials used.

TERMS AND CONDITIONS: All proposals should be as detailed as possible showing materials to be used and expected lifespans. The proposal should include projected durations along with potential commencement dates.

Work will be done during normal work hours, 7:30am-4:00pm, Mon-Fri. Any work done outside of these hours will need prior approval. Work times may be affected by animal welfare needs in adjacent exhibits.

To gain a deeper understanding of the project, we encourage a guided walk-through of the exhibits. Please contact Will Guagliardo @716-995-6140. Kindly note that all walk-throughs must be previously arranged and visits without prior arrangement will not be permitted.

All Bids should be sent to the attention of Will Guagliardo via mailing to the Buffalo Zoo, delivering to the zoo (please use Gate #1 and see receptionist) or e-mail to wguagliardo@buffalozoo.org The deadline for submission is November 2nd, 2026.

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