RFQ Boiler and Hot Water Systems Hopkinton Fire Department UPDATED.pdf
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- Solicitation number
- BD-27-1282-HFD-HFD-133976
- Issued by
- Massachusetts
About this file
This is a Request for Quote (RFQ) issued by the Town of Hopkinton, Massachusetts for boiler and hot water system improvements at the Hopkinton Fire Department located at 73 Main Street, Hopkinton, MA 01748. The scope of work encompasses four primary tasks: hot water circulator pump replacement with a new PACO pump and TEFC 3-60-230/460 motor; tankless coil gasket replacement on two tankless coils with glycol capture and system restoration; installation of Tekmar boiler controls and lead/lag pump controls; and expansion tank boiler drain installation with pressure adjustments. A mandatory walkthrough is scheduled for October 6, 2026, from 8:30 to 9:30 a.m. at the project site. All work must be completed prior to November 15, 2026. Contractors must provide detailed quotes identifying labor and materials separately, with documentation of exclusions, assumptions, proposed equipment substitutions, conditions affecting price, and anticipated additional costs.
Pricing shall be submitted as separate line items for materials and labor, along with a total lump-sum quote. All work must be performed during normal working hours and must comply with Massachusetts Prevailing Wage Law and applicable TRD01 specifications. Contractors are responsible for furnishing all labor, materials, equipment, tools, and incidental items necessary to complete the work. Any unforeseen deficiencies or work outside the specified scope requires prior Town approval before proceeding, with approved additional work billed on a time-and-material basis. The RFQ requires contractors to provide quote validity dates, estimated start and completion dates, and contact information. No specific funding source, award date, or contract term is identified in this solicitation document.
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Text version
REQUEST FOR QUOTE
Boiler and Hot Water System Improvements Project Location:
Hopkinton Fire Department 73 Main Street Hopkinton, MA 01748
The Town of Hopkinton is requesting quotes for all labor, materials, equipment, tools, and related services necessary to complete the following boiler and hot water system improvements at the Hopkinton Fire Department. Walk thru scheduled for 8:30-9:30am at 73 Main Oct 6, 2026 Street Hopkinton, Ma 01748. Work to be completed prior to November 15, 2026.
Scope of Work
1. Hot Water Circulator Pump Replacement
● Remove the existing building hot water circulator pump.
● Furnish and install a new PACO pump with a TEFC 3-60-230/460 motor.
● Test pump operation.
● Perform a complete system checkout and verify proper operation.
2. Tankless Coil Gasket Replacement
● Replace the tankless coil gaskets on the boiler, including two (2) tankless coils.
● Capture all glycol from the boiler prior to performing the work.
● Pump the captured glycol back into the system upon completion.
● Test all repairs.
● Perform a complete system checkout and verify proper operation.
3. Boiler Pump Controls
● Furnish and install a Tekmar boiler control.
● Furnish and install a Tekmar lead/lag pump control for the boiler pumps.
● Test the controls and pump operation.
● Perform a complete system checkout and verify proper operation.
4. Expansion Tank Boiler Drain Installation
● Furnish and install a boiler drain on the expansion tank.
● Capture all glycol from the expansion tank prior to performing the work.
● Pump the captured glycol back into the system upon completion.
● Check the pressure on the expansion tank and glycol makeup tank.
● Adjust pressure (PSI) as required.
● Test the installation.
● Perform a complete system checkout and verify proper operation.
General Requirements
1. All work shall be performed during normal working hours.
2. All labor shall comply with Massachusetts Prevailing Wage Law and applicable TRD01 specifications.
3. The Contractor shall furnish all labor, materials, equipment, tools, and incidental items necessary to complete the work described herein.
4. The Contractor shall coordinate the work with the Town and Fire Department as necessary to minimize disruption to Fire Department operations.
5. Upon completion of the work, the Contractor shall test all completed work and perform a complete system checkout to verify proper operation.
6. Any unforeseen deficiencies, conditions, or work outside the scope described herein shall be brought to the Town's attention before proceeding. No additional work shall be performed without prior approval from the Town.
7. Approved additional work shall be billed on a time-and-material basis.
Quote Requirements Please provide a detailed quote for the complete scope of work outlined above. Pricing shall identify labor and materials and include all applicable costs necessary to complete the work.
The quote shall also identify:
● Exclusions.
● Assumptions.
● Proposed equipment substitutions, if any.
● Conditions that may affect the quoted price.
● Any anticipated additional costs or requirements.
The Contractor shall clearly identify any deviations from the specified equipment, materials, or scope of work.
Contractor Quote Quote Valid Through: __________________________________
Estimated Start Date: _________________________________
Estimated Completion Date: ____________________________
Contractor: ___________________________________________
Contact: ______________________________________________
Material Quote: $______________________________________
Labor Quote: $_________________________________________
Total Lump-Sum Quote: $_______________________________
Additional Notes / Exclusions / Assumptions
Thank you for your time and consideration.
| REQUEST FOR QUOTE |
| Boiler and Hot Water System Improvements |
| 1. Hot Water Circulator Pump Replacement |
| 2. Tankless Coil Gasket Replacement |
| 3. Boiler Pump Controls |
| 4. Expansion Tank Boiler Drain Installation |
| General Requirements |
| Quote Requirements |
| Contractor Quote |
| Additional Notes / Exclusions / Assumptions |
File details come from the government source that posted it. Updated .