RFQ_5450_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5450

RFQ 5450 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: September 24, 2026

RESPONSE DEADLINE: September 25, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5450 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5450

Title: RFQ 5450 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date September 24, 2026

Proposal Submission Deadline September 25, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 303716 SWITCH,

TOGGLE 4PDT

51-02164-005 51-02164-005 2

2 304356 NUT, HEX

NYLOCK 1-14

GR SHACKLE

TO BRACKET

54-12551-014 54-12551-014 10

3 333957 CLAMP, V-

BAND

3067979 3067979 3

4 334315 BRACKET, GAS

SPRING MTG

(GILLIG LF)

20-38567-000 20-38567-000 2

5 334484 SPRING ASM,

FILTER ACCESS

GAS (GILLIG

LF)

53-20347-008 53-20347-008 6

6 335980 CLAMP,

SPHERICAL

2880213

CUMMINS

01-65361-

000/64599087

7 335982 GASKET, EXH

COUPLING.04

X.05.69

2866337 01-63585-001 6

8 335983 CLAMP, 5" V-

BAND

5290118 01-63586-001 6

9 336017 DOSER VALVE

ADAPTOR, 3/8

QUICK FITTING

(1201-1245)

54-13118-109 54-13118-109 12

10 336074 CLAMP, 4.75" V-

BAND (1201-

1245)

53-28193-003 53-28193-003 5

11 336376 HOSE, 2.25 X

4.38 HUMP

(1201-1245)

HE2585 56-09125-008 3

12 336383 HOSE, 2.5" x 6.0"

HUMP (1201-

1245)

56-09125-004 56-09125-004 6

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

13 336392 MODULE,

DOSING

SUPPLY

BOSCH

0444042133

4387305RX 3

14 336570 CLAMP, V-

BAND (2010

ISL)

102408/RG

RAY

102408 3

15 336750 STOP, 10.75"

ACCESS DOOR

(1201-1245)

41-10761-001 41-10761-001 2

16 336957 SENSOR, DPF

PRESSURE (SCR

SYSTEMS)

2871960 2871960 5

17 310656 VALVE, WATER

FILTER 3/8 NPT

SHUTOFF (LRG)

53-20873-001 53-20873-001 6

18 310744 VALVE,

BUTTON

CONTROL

53-09989-000 53-09989-000 5

19 316644 BOLT, HEX HD -

METRIC BELT

TENSIONER

FASTENER

3904446

CUMMINS

3904446

CUMMINS

20 318578 CIRCUIT

BREAKER 10

AMP

13-62184-003 13-62184-003 2

21 194662 MOUNT,

ENGINE REAR

CUSHYFLOAT

(1200-

1532)(1601-1622)

17-1657-55

Metalastik 53-21338-000 6

22 194700 CLAMP, T-

BOLT W/

SPRING CT AIR

COOLER (2010

ISL) (SAME AS

336563)

6345338/

BREEZ 413

6345338/

BREEZ 413

OR 53-26075-

23 194716 HOSE, CAC

CONVOLUTED

4 x 8 (SAME AS

335306)

6333802 56-18875-006 12

24 194816 VALVE,

PRESSURE

RELIEF

53-09988-

000/ 6G-8-

53-09988-000/

MJV-2

CLIPPARD

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

25 194890 KIT, 1/2 ROUND

YOKE BOLT

AND STRAP

(SPICER ONLY)

6.5-70-18X

(SPICER)

0398885 53-

22644-003

26 324538 MOUNT,

ENGINE

CUSHYFLOAT

17-1609-65

METALSTIK

53-21338-002

/ NF97-6900-

00004

27 324616 TENSIONER,

ISL

ALTERNATOR

(USE R)

4994314 4994314 5

28 332055 ELBOW, UPPER

RADIATOR

HOSE GILLIG

53-27653-006 53-27653-006 3

29 332801 RACK, BLACK

DL2 BIKE (USE

R) (GILLIG

STANDARD)

82-34959-000 100352 3

30 332842 WASHER,

CAMSHAFT .06

FLAT (SAME AS

332875)

82-19602-015 1229H4090 10

31 332844 SLACK

ADJUSTER,

RH/CS FRONT

(LOW FLOOR)

07-

38006N000 A53275G1099

30010042

32 332851 S-CAM, GILLIG

LOW FLOOR,

LH FRONT

(MERITOR

ONLY)

2210Z8398 82-19640-003 4

33 332981 FLARE, FRONT

FENDER

50-35475-003 50-35475-003 1

34 339926 LARGE BAND

CLAMP FOR

SENSOR BRKT

DPF/DOC

M84-6044-

004:PB OR

82-63951-000

M84-6044-

004:PB

35 340502 FLEXIBLE

HOSE

5290457 5290457 4

36 340503 FLEXIBLE

HOSE

5399384 5399384 2

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

37 340769 BUMPER PAD 82-73947-000 161-0085 40

38 340959 EGR COOLANT

OUTLET O

RING SEAL

3075658 3075658 8

39 340969 HARNESS-

JUMPER ANTI-

CA (USE WITH

PN 336342)

50-84250-000 50-84250-000 4

40 341394 BRACKET

SUPPORT

5294117 82-76098-000

SS 82-72178-

41 341965 M8X1.25X20

HEX FLANGE

HEAD CAP

SCREW

3093730 3093730 12

42 341966 M8X1.25X30

HEX FLANGE

HEAD CAP

SCREW

2830411 2830411 10

43 342126 Flange head cap screw M10 X 1.5

3903112 3903112 4

44 342187 NITROGEN

OXIDE SENSOR

INLET

5698480RX

OR 5698480

5698480RX

OR 5698480

45 342212 SPRING, REAR

AIR (1500s -

2000s)(USE

ONLY SAF

Holland)

90557435

SAF Holland 90557435

SAF Holland

46 339673 ISOLATOR,

VIBRATION

5264026 5264026 20

47 343008 PLATE, AIR

SPRING

MOUNTING

RIGHT

08-71534-

000R 08-71534-

000R

48 337705 GASKET,

DOSER

INJECTOR (2013

EMISSIONS)

(1300-1500)

4329681 4329681 12

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

49 337758 HOSE, HUMP,

HI TEMP

SILICONE 3x6.0

(1201-1245)

56-18875-013 56-18875-013 4

50 337767 HARNESS,

WIRING

(TURBO)

5317551 5317551 4

51 337880 VALVE, AIR

FUEL

THROTTLE

5314216 5713988 3

52 337932 SENSOR,

TEMPERATURE

(EXHAUST

GAS)

5461615 5461615 4

53 337268 CLAMP,

BREEZE .81-1.5

DIA

045384 53-18882-019 12

54 337364 ROLLER,

LATCH ASSM

(1201-1343)

(LIFT-U)

82-73888-000 745-0381 10

55 337383 DIPSTICK

(CM2250-

CM2350)

3974288 3974288 3

56 337463 PULLEY, A/C

IDLER (1201-

1245)

22-68534-000 22-68534-000 3

57 337464 CLAMP, CT 17-

32 MM 11/16"-

1.25"

6371897 53-18882-009 4

58 338413 TUBE, FORMED

MULTIPLE

(INNER) (1501-

1525)

2888090 2888090 5

59 338442 SEAL,

RECTANGULAR

RING

3906696 3906696 4

60 338999 HOSE ASM.

HYDRAULIC

SUCTION

46-36823-

025.00 46-36823-

025.00

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

61 339037 V BAND

CLAMP (1501 -

1537)

3972681 3972681 3

62 339101 COVER ,LATCH

FWD (1526 -

1537)

82-76688-000 755-0509 10

63 334920 ELBOW, 90DEG.

BRASS PIPE

(GILLIG)

54-12949-004 54-12949-004 2

64 338077 SENSOR, TEMP

EXHAUST GAS

24V SCR

5461614 5461614 1

65 338151 RADIATOR/

CAC

COMPLETE

ASSM

01-73209-001 01-73209-001

/ RM#CP-

GLG-02

66 341902 Flexible Hose 5530532 5530532 1

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required